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HomeMy WebLinkAbout10-30-20024 '~ MINUTES OF MEETING JEFFERSONVILLE REDEVELOPMENT COMMISSION Wednesday, October 30, 2002 The Jeffersonville Redevelopment Commission met on Wednesday October 30, 2002 in the Mayor's Conference Room, Fourth Floor, 501 E. Court Avenue, Jeffersonville, Indiana. The following were present: Robert Campbell, President Barry Cahill, Vice President Nathan Samuel, Secretary Ed Zastawny, Commission Member Kyle Williams, Commission Member STAFF: Dustin White, Interim Director Mary Sue Ellenbrand, Assistant to Director Kathy Haller, Consultant David Duggins, Consultant CALL TO ORDER: President Robert Campbell called the meeting to order at 5:35 PM APPROVAL OF MINUTES: Mr. Campbell asked for any additions or corrections to the minutes of the September 18, 2002 meeting. Mr. Cahill noted that under DAVID DUGGINS the second paragraph should read notification of Mayor Galligan instead of approval. Mr. Williams made a motion to approve the minutes of the September 18, 2002 meeting as corrected. Mr. Samuel seconded. Motion carried unanimously. CLAIMS: SEPTEMBER 2002: Mr. White presented claims for the month of September totaling $23,124.54. Mr. Samuel made a motion to approve the claims for September 2002. Mr. Williams seconded. Motion carried unanimously ..•~ GRANT: Mr. White presented Grant Claims totaling $2,278,087.00 for the month of September 2002. This claim was for the Inter City Road. Mr. Williams made a motion to approve the Grant Claims for September 2002. Mr. Samuel seconded. Motion carried. OCTOBER 2002: OPERATING: Mr. White presented claims totaling $9,671.32 for the month of October 2002. Mr. Samuel made a motion to approve the claims for October 2002. Mr. Cahill seconded. Motion carried. GRANT: Mr. White presented claims totaling $45,764.00 for the month of October 2002. Mr. Cahill made a motion to approve the claims and Mr. Samuel seconded. Motion carved. DIRECTOR'S POSITION: Mr. White announced that he would be taking a job with the Department of Commerce on December 1, 2002. Anew regional office is being set up in New Albany and Mr. White will be the director. Mr. Campbell and Mayor Galligan will meet to discuss the hiring of a new director. EXPANSION OF FALLS LANDING TIF: Mr. White presented a map with the expansion of the Falls Landing TIF. The area will now be expanded to Watt Street. A motion was made by Mr. Cahill to approve the Declaratory Resolution of Intent to expand the Falls Landing TIF district. Mr. Zastawny seconded. Motion carried. r~ L ti "4 PROJECT UPDATE REPORT: (See attached sheet) Ms. Haller presented the Project Update Report. COURT AVENUE EXTENSION: The new date for letting for bids will be February 18, 2003. 1NAAP: A master lease has been sent to Washington. The engineering studies and archeological studies have been completed. OFFICE CONDOS: The ribbon cutting for Office Condos will be November 21, 2002. WAYNE ESTOPINAL: Mr. Duggins reported that Wayne Estopinal, of Estopinal Architects, is requesting an abatement for his expansion. This area must be an Economic Revitalized Area to receive an abatement. Mr. Duggins asked the board for a Declaratory Resolution Intent to establish the area an ERA. Mr. Williams made a motion to approve the Declaratory Resolution Intent to establish an Economic Revitalization Area. Mr. Samuel seconded.. Motion carried. ADJOURNMENT: Mr. Campbell asked if there was any additional business. Hearing none Mr. Zastawny made a motion to adjourn the meeting. The meeting was adjourned at 7:05 PM. APPROVED: Robert Campbell, President Nathan Samuel, Secretary f PROJECT DEVELOPMENT UPDATE INTERCITY ROAD BRIDGE PROJECT: February: Engineering plans are 99% complete. Ready to submit to INDOT. July letting anticipated for the road and bridge project. Property acquisition: proceeding with condemnation with trustees of church. March: Plans submitted and a copy made available to Redevelopment. Awaiting review. April: Received review. Submitting final tracings. Haven't received final comments on bridge. Late Summer letting period. Nlay: Jeffersonville will be the lead agency on the Veterans Parkway . Jeffersonville is on the state's August letting schedule. June: Jeffersonville still on the state's August letting schedule. July: Nothing new to report at this time. August: Refer to report from Jorge Lanz, Jacobi, Toombs & Lanz, Inc. September: Groundbreaking scheduled for Thursday, Sept. 26°i at Best<vay Trucking. Sorne construction has begun. October: Construction is on schedule. NORTHSHORE DEVELOPh'IENT: February: Ceridian did not work out. Oncology group is interested in second floor. MRI group in interested in remaining square footage on first floor. Looking at Verizon group for rooftop towers and renting some space in basement. Vision Plus has moved in. Union Planters has not yet moved in. A local educational institution is still renting.. Will still have 4,300 sq ft remaining on the second floor. March: A local educational institution is still renting and has expressed interest in permanent space. Union Planters signed their lease. A travel agency has undertaken negotiations for 1 % floors of space. April: Union Planters will start improvements on Monday. NS has approval from Bloomington to establish a fixed site and hope to complete negotiations in May for availability in Fall. A travel agency is still in discussions for 1 %z floors of space, as well as a dot com company and a medical group. If all these sign, building should be at 90% capacity. May: Union planters improvements are almost complete. NS is continuing to move along, however, some discussion has occurred concerning possible undergraduates attending. Third floor -three groups still interested and now talking specifics with prospects. The dot com company and the medical group are still in negotiations. June: Third floor -one medical group has indicated serious interest and taken measurements. Union planters will move the weekend of July 20d' and open on July 22nd. IUS anticipate signing lease this week for 3800 sq ft on third and 1500 on first floor, and have permits to begin construction this week. Anticipate opening this Fall. Several other prospects have indicated interest in third floor -nothing specific. July: lUS signed the lease for 3800 sq ft on third floor and 1500 on first floor. Ribbon cutting was held July 15`h. Expect classes to begin Fall of 2002. August: Nothing new to report at this time. September: NS holding classes. Two tenants looking at second floor space-1800 sq. ft. for electrical distributor. Two companies still looking at third floor, but nothing definite. October: Three parties interested in 3rd floor and one party is looking at the remaining half of the second floor. Should know something within 30 days. The interested parties are looking to begin operations by Spring of 2003. URBAN ENTERPRISE ZONE: February: Refer to David's report. March: Refer to David's report. April: Awaiting receipt of fully executed grant agreement for $22,095. May: Received fully executed grant agreement for $22,095. Have instructed the selected engineering firm of Lineback Funkhouser to proceed with Phase I and Phase II environmental assessment. H:UCathy\DOR reports\02 Oct project update.doc -1- PROJECT DEVELOPMENT UPDATE June: Preliminary report on the lab results to be completed mid-week. Engineering firm is preparing a final invoice for the Phase I and II for the two sites at 10~' & Spring Streets. July: Engineering report recommended additional testing at the R&W site. Currently negotiating with IDOC to allow the balance of funds not used on the grant (due to the unavailability of the third site - fireworks warehouse) and re-allocate those unspent funds for the additional testing. August: submitted a claim voucher for $12,770 for final payment for Phase I and Phase II for R&W Tire Store and Andy Hampton's Used Car Sales. Also submitted a revised scope of work for additional work at R&W Tire Store for $7,565. September: Awaiting receipt of payment request for the Phase I and Phase II environmental assessment on Tenth & Spring Streets. October: received authorization from IDOL to conduct additional testing on the R&W Tire Store site. This will result in an additional expenditure of $7,565 from the original grant, leaving a balance of $1,760 that will revert back to IDOC. COURT AVENUE EaTENSION: February: Have secured approval of plans by INDOT. Awaiting signature process at the state level. Anticipate being able to bid the project around the first part of June 2002. March: Awaiting the finalization ofhold-harmless agreement between INDOT and the City regarding liability for possible safety issues. April: Nothing new to report at this time. May: Bob Miller sent papers in to INDOT for an inspection engineer on June 4~'. Should have a letting before the end of June. June: Final confirmation of the drop-dead date for bidding on Court Avenue extension is Sept.. 1, 2002. It may go to bid in August. July: City Engineer still pushing ahead on this project. August: Nothing new to report at this time. September: City Engineer reports bid letting has been pushed back to November 1, 2002. October: INDOT requested additional information, which has been reviewed and approved. Contract letting pushed back to Februray 18, 2003. BETH NOVA TUBE L.L.C.: February: No report at this time. 1~larch: No report at this time. April: The report for the first quarter of 2002 showed 7 new jobs, compared to a goal of 74. Capital investment was $12,915,283.64 compared to a goal of $19,565,000. May: No report at this time. June: No report at this time. July: No report at this time. August: The report the second quarter of 2002 showed 9 new jobs to-date, compared to a goal of 74. Capital investment vas $16,478,757.00 to-date. September: No report at this time. October: No report at this time. However, a conversation with plant manager revealed that a total of 4 new hires had been made. INAAP: February: Nothing new to report at this time. March: Nothing new to report at this time. April: Nothing new to report at this time. May: Nothing new to report at this time. H:UCathy\DOR reports\02 Oct project update.doc -2- PROJECT DEVELOPMENT UPDATE June: Nothing new to report at this time. July: Nothing new to report at this time. August: Nothing new to report at this time. September: Nothing new to report at this time. October: Sent master lease off to Washington for the entire Park property, fora 25-year lease -will allow them to sub-lease. Completed the engineering study for development of the first 900 acres -fronting along Hwy 62. Ready to ask Army to deed the 900 acres outright. Completed archaeological study for the 900 acres, which was OK. Going to bring property manager in-house, rather than sub-contract. RIVERFRONT OFFICE CONDOS (NORTH SIIORE OFFICE PARK): February: Have secured a lease for 8,000 sq. ft. out of the first 16,000 sq.ft. Exterior is completed. Build- out will be accomplished as new contracts are executed. March: Project is 95% complete. Small items need to be completed, as well as a gas line issue that is close to resolution. Parking lot will go down in 2 weeks. Landscaping should be installed shortly. Sidewalks are poured and curbs. Close on a couple deals for prospective clients. April: Reported a closing on one of the units and being close on rivo other units out of the 16 units completed to date. May: Closed on the first condo and the owners have moved in. Three other prospects are in the negotiation stages. Ready to finish the landscaping. Any interest in touring the new condos will be gladly accommodated. June: Nothing new to report at this time. Jul}~: Landscaping for this phase is complete. August: One unit leased and tenants moved in, as of 9/1/02. Long distance service business. Have since begun construction of three leased units, as of 1 week ago with planned completion on Oct. 1-coordinating auto delivery for Ford. Working on construction of another model unit. September: Construction on interior of four units. Should complete this activity in 30 days. October: An Open House is scheduled for Friday, November 22"d at 11 AM. QUARTERMASTER DEPOT: February: Working on the details of contract with Heritage Foundation. March: Refer to meeting comments. April: Environmental Review Process, including Section 106 Historic Review has commenced. May: Will publish the Finding of No Significant Impact within the next two weeks. Continuing to work with the project architect to develop a packet for historic review. June: Met with Jeffersonville Main Street, Inc. and Historic Landmarks Foundation, who are "consulting parties," as designated in the Section 106 historic review regs. Working with architect to finalize the historic submission packet to IDNR. July: Section 106 packet submitted to IDNR and the local consulting parties. August: Refer to notes from meeting. September: Received overall favorable letter of response from County Historian. Notice of Finding of No Significant Impact to be published next week in Evening News. October: Received a generally favorable response from IDNR on the Section 106 review. Developer is proceeding with details to complete the paperwork on the bond volume cap award. The Finding of No Significant Impact and Intent to Request Release of Funds will be mailed to HUD on November 4~'. PEARL STREET REDEVELOPMENT: February: Houses on Pearl Street are under construction. March: Houses on Pearl Street are under roof and have siding installed. April: Project on schedule. No problems reported. H:\[Cathy\DOR reports\02 Oct project update.doc -3- PROJECT DEVELOPMENT UPDATE May: Twci.,additional houses have gone up. Framing and foundation work have been completed. Three persons are prequalified. One has selected a dwelling June: Project on schedule. July: Project on schedule. August: Jeffersonville Housing Service Corporation has sold 326 and 330 Pearl Street, with closings scheduled for August 13`n and August 28`n, respectively. A client has signed an agreement to purchase 318 Pearl Street with closing scheduled for August 30`n A client has signed an agreement to purchase 316 Pearl Street with closing pending. 711 Indiana Avenue has a client that has signed an agreement to purchase and closing is scheduled August 29`''.and 316 Pearl Street, with closings scheduled for and closing is scheduled for August 30`n September: All five houses are complete. Closings have been held for 4 of the 5 houses. 316 Pearl Street is currently pending closing and tentatively scheduled for Friday, September 27, 2002. An on-site monitoring of the project will be conducted by IHFA on October 17, 2002 at the Jeffersonville Housing Authority, with a visit to the homes. October: All four homes on Pearl Street have been closed and are occupied. Preliminary reports indicate a positive response from the Neighborhood Association. TERRACE LAWN BARGE: February: Preparing to submit a grant to the Clark-Floyd Counties Convention and Tourism Bureau for $325,000 to acquire two barges to modify as a floating stage with a protective shell. March: Submitted grant proposal to the Clark-Floyd Counties Convention and Tourism Bureau for $325,000 to acquire ttivo barges to modify as a floating stage with a protective shell. Anticipate favorable review. Should receive notification at CTB April board meeting. April: Received notification of approval. Preparing a Resolution for City Council approval. May: City Council approved resolution. Resolution now goes to the Tourism Bureau to begin their. process in anticipation of a bond issue. Money will likely become available some time in the Fall of 2002. June: The Tourism Bureau approved the City Council's Resolution and will begin the process for bond issue. July: Nothing new to report at this time. August: Nothing new to report at this time. September: Preparing a Notice to Bidders for the barge construction. As soon as details are finalizes on the drawings, bids will be advertised. October: One bid was received, from Marine Builders, and opened on October 21, 2002, and subsequently taken under advisement. Jeff Boat submitted a bid after the advertised deadline. COPS GRANT: IV1ay: Submitted a grant request for $450,000 to the Department of Justice for six additional officers over three years. June: Nothing to report at this time. July: Nothing to report at this time. August: Nothing new to report at this time. September: City received notice of award of $450,000 grant from DOJ for six additional Community Police for three years. October: City Council approved a resolution identifying the JUEA as the agency providing the match and authorized the hiring of six new officers next year. H:\Kathy\DOR reports\02 Oct project update.doc -4- PROJECT DEVELOPMENT UPDATE Fire Truck: May: Working with the Fire Department to prepare the $100,000 drawdown request from the Build Indiana Fund for a new fire truck, now that the fire department has decided on the specifications for the fire truck. Grant was submitted several months ago. June: Nothing to report at this time. ' July: Bids were solicited and a tentative award was made, pending approval of the council. Anticipate submitting request to State Budget Office this month. August: Submitted a Claim Voucher to the State Budget Agency for $100,000. Reported turnaround time for receipt of grant funds is approximate 14 days. September: Received the check for $100,000 from State Budget Agency for advance payment on the new fire truck. October: There are still a few small details that must be approved on the specifications, and delivery of the. truck is anticipated within six months. Owner-Occupied Housing Rehab Grant: August: Preparing an application to 1HFA (Indiana Housing Finance Authority) for a grant to do an owner-occupied housing rehab program in the Jeffersonville Urban Enterprise Zone. The applicant will be the JUEA, for $300,000 grant funds, and $100,000 match from the JUEA. Developing forms for use in the program and submitting them for review/approval by 1HFA staff. Grant is due December 2, with award announcement anticipated on January 23, 2003. Anticipate somewhere in the neighborhood of 15 homes to be rehabbed. October: Have completed and secured IHFA approval of the intake/application form for interested persons in the Zone. Will submit a Letter of Intent this Friday expressing the intent of the JUEA to apply for a housing rehab grant. Community Development Action Grant (CDAG): September: Will submit a Letter of Intent to .Indiana Department of Commerce fora $60,000 grant for the Jeffersonville Urban Enterprise Association. The grant amount will be the maximum of $20,000 with the balance of $40,000 to be provided by the JUEA. October: Application is due on January 11, 2003. Transportation Enhancement Grant: September: Submitting an application for $50,000 to KIPDA for INDOT money to do a Comprehensive Bile/Pedestrian Plan for the City. Due date for the application is October 21, 2002. October: After consulting with KIPDA and Chris Padgett, Director of Planning and Development, we decided a better approach would be to get the overall bike/ped path on the list of KIPDA projects for their plan and apply for CMAQ funding, which is on a periodic basis. This pot of funding typically is underutilized. H:\Kathy\DOR reports\02 Oct project update.doc -5-