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HomeMy WebLinkAboutSubsurface Exploration Proposal (Watson Annex.)March 14, 2009 Jeffersonville Sewer Board c/o Jacobi Toombs and Lanz 120 Bell Avenue Clarksville, Indiana 47129 Attention: Mr. Josh Hillman SUBSURFACE EXPLORATION PROPOSAL Proposed Watson Annexation Jeffersonville, Indiana CS Proposal No. 9G-03/14b Dear Mr. Hillman: We are pleased to present this proposal for a subsurface exploration at the referenced site in Jeffersonville, Indiana. This proposal includes our understanding of the project information, the proposed scope of services, a fee estimate, and a projected schedule. PROJECT INFORMATION Project information was provided by you, in an electronic transmission on March 9, 2009. We received plans depicting the proposed alignment with borings and soundings located on the plans. The project site is located along New Chapel Road, Utica-Sellersburg Road, Emerick Drive, and Carlomet Drivee in Jeffersonville, Indiana. At this time, the site is composed of several residential streets. The proposed project includes construction of a new sewers along the roads denoted. SCOPE OF WORK It is our intent to conduct a subsurface exploration in order to obtain information about subgrade conditions at the site of the proposed new sewer alignment. This exploration is not designed to produce information concerning contamination or other environmental conditions. Boring locations were designated by you and will be located in the field using standard taping procedures and available fixed structures. No surveying equipment will be utilized in this exploration. At the time of the exploration, atruck-mounted drill rig will be mobilized to the project site. (Weather conditions may delay mobilization during periods of prolonged precipitation). The www.construct-solutions.com Proposed Watson Annexation Sewer Jeffersonville, Indiana March 14, 2009 drill rig apparatus will be used to advance a total of eleven (11) rock soundings and two (2) soil test borings along the proposed alignment. If boring information varies significantly, additional borings will be advanced. These additional borings will not be started without your prior approval. The eleven rock soundings and two borings will be advanced to depths of 1.0 foot below the design sewer invert. Standard penetration testing will be performed at the ground surface and at depths of 1.5 feet, 3.0 feet, 4.0 feet, 6.5 feet, 9.0 feet, and 13.5 feet, unless refusal is encountered above the prescribed depths. If refusal is encountered, rock will be cored to reach the 1+ invert depth. Splitspoon samples will be obtained at each test interval. The samples will be classified in the field by an engineer from our firm and will be placed in sealed jars and returned to the laboratory for testing. Groundwater levels will be recorded at boring termination in all of the borings. Atwenty-four hour groundwater reading will not taken; then the boring will be backfilled. If, at any time during field activities, unanticipated soil conditions that could lead to significant design or construction difficulties are encountered, you will be notified. Laboratory testing of soil samples will include the following tests: 1 Moisture Content Profile 1 Atterberg Limits Test. After field testing is complete, the subsurface information will be reviewed and evaluated and a report of our findings will be issued. The report will include: -a Boring Location Plan -Boring Logs -Sounding Summary If, at any time during the project, unexpected or unusual conditions or information are identified, the scope of work will be reviewed to confirm that it is still appropriate and adequate. If additional exploration and/or testing are necessary, you will be notified, and the added tasks will be submitted for your approval. SCHEDULE Based on our current workload, the subsurface exploration can be started within seven to ten days of authorization, weather permitting. If authorization is delayed more than ten days from the date of this document, the start of work may be delayed beyond seven to ten days. It is anticipated that exploratory activities can be completed in one working day. As was previously noted, if, at any time during field activities, unanticipated soil conditions that could lead to significant design or construction difficulties are encountered, you will be notified. A verbal report can be submitted within two working days of the completion of field activities. A written report of the work can be submitted within seven working days of the completion of field activities. If significant project delays are experienced, you will be contacted to discuss the revised schedule. Proposed Watson Annexation Sewer Jeffersonville, Indiana March 14, 2009 FEE ESTIMATE The scope of work provided in this proposal can be performed for the lump sum fee of $4,200.00 (four thousand two hundred dollars). Our fee is based on one drill rig mobilization and a total of 30 feet of soil test drilling, not more than 20 feet of rock coring and 106 feet of rock soundings. If heavy equipment is required for clearing, it can be provided for a fee of $125.00/hour, with a four-hour minimum and a mobilization fee of $250.00. This fee also is based on the assumption the site will be accessible to truck-mounted drilled equipment at the time of the subsurface exploration. All-terrain vehicles andlor heavy equipment needed to move the drill rig on the site can be retained for an extra charge. If additional exploration or testing activities are deemed necessary, a revised fee schedule will be provided for your approval. No additional fees will be incurred without your prior approval. If, at the client's request, at any time after the start of this project and prior to the completion of this project, the project is terminated, a prorated fee will be calculated based upon the work completed up to the point that the project is terminated. AUTHORIZATION You may authorize our work on this project by your signature on the next page. You may wish to issue a purchase order; however, this proposal and the contract number must be referenced on the purchase order. Please note that your signature implies acceptance of the attached Contract Terms. We must have a signed copy of this entire document in order to proceed with the project. We appreciate the opportunity to provide you with geotechnical services. If we can answer any questions, please call. Sinc , ONSTRUCT SOLi~'~IONS, LLC Peggy Hagerty Duffy, P.E. Vice President Proposed Watson Annexation Sewer Jeffersonville, Indiana March l4, 2009 PROPOSAL ACCEPTANCE Project: Proposed Watson Annexation Sewer Location: New Chapel Road and Utica-Sellersburg Road Jeffersonville, Indiana Client: Jeffersonville Sewer Board 120 Bell Avenue Clarksville, Indiana 47129 Proposal Date: 3/14/09 Proposal No.: 9G-03/14b NAME: TITLE: DATE: PRINTED NAME: (Please note that your signature implies acceptance of the attached Contract Terms and the full CS Proposal No. 9G-03/14b document). Contract Terms I. PARTIES AND SCOPE OF WORK: Construction Solutions, LLC (hereinafter referred to as "CS") shall include said company performing the work. "Work" means the specific geotechnical, analytical, testing or other service to be performed by CS as set forth in CS's proposal, the clients' acceptance thereof and these Contract Terms. "Client" refers to the person or business entity ordering the work to be done by CS. If the client is ordering the work on behalf of another, the client represents and warrants that the client is the duly authorized agent of said party for the purpose of ordering and directing said work. Unless otherwise stated in writing, the client assumes sole responsibility for determining whether the quantity and the nature of the work ordered by the client is adequate and sufficient for the clients' intended purpose. Client shall communicate these Contract Terms to each and every third party to whom the client transmits any part of CS's work. CS shall have no duty or obligation to any third party greater than that set forth in CS's proposal, client's acceptance thereof and these Contract Terms. The ordering of work from CS shall constitute acceptance of the terms of CS's proposal and these Contract Terms. 2. TESTS AND INSPECTIONS: Client shall cause all tests and inspections of the site, materials and work performed by CS or others to be timely and properly performed in accordance with the plans, specifications and contract documents, and CS's recommendations. No claims for loss, damage or injury shall be brought against CS by client or any third party unless all tests and inspections have been so performed and unless CS's recommendations have been followed. Client agrees to indemnify, defend and hold CS, its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable attorney's fees in the event that all such tests and inspections are not so performed or CS's recommendations are not so followed except to the extent that such failure is the result of a negligence, willful or wanton act or omission of CS, its officers, agents or employees. 3. SCHEDULING OF WORK: The services set forth in CS's proposal and client's acceptance will be accomplished in a timely, workmanlike and professional manner by CS personnel at the prices quoted. If CS is required to delay commencement of the work or if, upon embarking upon its work, CS is required to stop or interrupt the progress of its work as a result of changes in the scope of the work requested by the client, to fulfill the requirements of third parties, interruptions in the progress of construction, or other causes beyond the direct reasonable control of CS, additional charges will be applicable and payable by client. 4. ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for CS to perform the work. CS shall take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its work or the use of its equipment; however, CS has not included in its fee the cost of restoration of damage which may occur. Restoration of or reparation for damage to crops on agricultural land is not included in the fee stated in this proposal. Closing of open soil boring holes created by CS's activities is included in the fee stated in this proposal. If client desires or requires CS to restore the site to its former condition, upon written request CS will perform such additional work as is necessary to do so and client agrees to pay to CS the cost thereof. 5. DAMAGE TO EXISTING MAN-MADE OBJECTS: Unless CS has assumed in writing the responsibility of locating subsurface or latent conditions, client agrees to indemnify and save CS harmless from all claims, suits, losses, costs and expenses, including reasonable attomey's fees as a result of personal injury, death or property damage occurring with respect to CS's performance of its work and arising from subsurface or latent conditions or damage to subsurface or latent objects, structures, line or conduits where the actual or potential presence and location thereof was not revealed to CS by client. 6. PAYMENT: Client shall be invoiced at the completion of the work described in this proposal. Client agrees to pay the invoice within thirty (30) days of its receipt. Interest in the amount of I.5% per month will be applied to all past due invoices. 7. TERMINATION: This agreement may be terminated by either party upon seven day's prior written notice. In the event of termination, CS shall be compensated by client for all services performed up to and including the termination date, including reimbursable expenses, and for the completion of such services and records as are necessary to place CS's files in order and/or protect its professional reputation. 8. WARRANTY: CS's services will be performed, its finding obtained and its reports prepared in accordance with its proposal, client's acceptance thereof, these Contract Terms, and with generally accepted principles and practices. In performing its professional services, CS will use that degree of care and skill ordinarily exercised under similar circumstances by members of its profession. This warranty is in lieu of all other warranties or representations, either express or implied. Statements made in CS reports are opinions based upon engineering judgement and are not to be construed as representations of fact. Should CS, or any of its professional employees be found to have been negligent in the performing of professional services or work or to have made and breached any express or implied warranty, representation or contract, client, all parties claiming through client and all parties claiming to have in any way relied upon CS's services or work agree that the maximum aggregate amount of the liability of CS, its officers, employees and agents shall be limited to $1,000,000 or the total amount of the fee paid to CS for its work performed with respect to the project whichever amount is greater. 9. INDEMNITY: Except to the extent specifically addressed in paragraph 8, client agrees to indemnify, defend and hold CS, its officers, employees, agents, and independent contractors harmless from any and all claims, suits, losses, costs and expenses, including but not limited to court costs and reasonable attorney's fees arising or alleging to have arisen out of the performance of CS's work. In the event that client or client's principal shall bring any suit, cause of action, claim or counterclaim against CS to the extent that CS shall prevail in such suit, cause of action, claim, or counterclaim the party initiating such action shall pay to CS the costs and expenses incurred by CS to answer and/or defend such suit, cause of action, claim or counterclaim, including reasonable attorney's fees, court costs, witness fees and other related expenses. cs Proposal No. 9G-03/14b -Proposed Watson Annexation Sewer -Jeffersonville, Indiana