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HomeMy WebLinkAboutSubsurface Exploration Proposal (Salem-Nobel Rd)August 3, 2009 Jeffersonville Sewer Board c/o Jacobi Toombs and Lanz 120 Bell Avenue Clarksville, Indiana 47129 Attention: Mr. Josh Hillman SUBSURFACE EXPLORATION PROPOSAL Proposed Sewer Expansions Salem-Noble Road Steeplechase Subdivision Jeffersonville, Indiana CS Proposal No. 9G-08/03a Dear Mr. Hillman: We are pleased to present this proposal for a subsurface exploration at the referenced sites in Jeffersonville, Indiana. This proposal includes our understanding of the project information, the proposed scope of services, a fee estimate, and a projected schedule. PROJECT INFORMATION Project information was provided by you, in an electronic transmission on July 14, 2009. We received plans depicting the proposed alignment with soundings located on the plans. The first project site is located along Salem Noble Road from station 106+00 to station 117+00. The second site is located in an easement on the southeast side of several properties on the southeast side of Old Tay Bridge Road. The proposed project includes construction of new sewers along the routes denoted.. SCOPE OF WORK It is our intent to conduct a subsurface exploration in order to obtain information about subgrade conditions at the site of the proposed new sewer alignments. This exploration is not designed to produce information concerning contamination or other environmental conditions. Sounding locations were designated by you and will be located in the field using standard taping procedures and available fixed structures. No surveying equipment will be utilized in this exploration. v N U ~~ ~~ ~~_ .:~ ~~ :A y LL ~~ -r ~, ~Q U -••~ E"' ~ ~~ _~~ :~rx Vl J1 U^N F-1 ^ C ~ ~J ~~~~ Oa °~ o x }f~.N yC.~ U N U1 z U M C ~: •r. '~ C G •^ .C °x L C 3e N ~ :~ n b www.construct-sotutions.com Proposed Salem-NoGle Road and Steeplechase Sewers Jeffersonville, Indiurra August 3, 2009 At the time of the exploration, atruck-mounted drill rig will be mobilized to the project site. (Weather conditions may delay mobilization during periods of prolonged precipitation). The drill rig apparatus will be used to advance a total of six (6) rock soundings along the proposed alignments; three (3) on the first site and three (3) on the second. If sounding information varies significantly, additional borings or soundings will be advanced. These additional borings will not be started without your prior approval. The six rock soundings will be advanced to a depth of 2.0 feet below the design sewer invert. Splitspoon samples will be obtained at each test interval. The samples will be classified in the field by an engineer from our firm and will be placed in sealed jars and returned to the laboratory for testing. Groundwater levels will be recorded at boring termination in all of the soundings. If, at any time during field activities, unanticipated subsurface conditions that could lead to significant design or construction difficulties are encountered, you will be notified. After field testing is complete, the subsurface information. will be reviewed and evaluated and a report of our findings will be issued. The report will include: -a Sounding Location Plan -Sounding Surmnary If, at any time during the project, unexpected or unusual conditions or information are identified, the scope of work will be reviewed to confirm that it is still appropriate and adequate. If additional exploration and/or testing are necessary, you will be notified, and the added tasks will be submitted for your approval. SCHEDULE Based on our current workload, the subsurface exploration can be started within seven to ten days of authorization, weather permitting. If authorization is delayed more than ten days from the date of this document, the start of work may be delayed beyond seven to ten days. It is anticipated that exploratory activities can be completed in one working day. As was previously noted, if, at any time during field activities, unanticipated soil conditions that could lead to significant design or construction difficulties are encountered, you will be notified. A verbal report can be submitted within two working days of the completion of field activities. A written report of the work can be submitted within seven working days of the completion of field activities. If significant project delays are experienced, you will be contacted to discuss the revised schedule. FEE ESTIMATE The scope of work provided in this proposal can be performed for the lump sum fee of $2,500.00 (two thousand five hundred dollars). Our fee is based on one drill rig mobilization and a total of not more than 66 feet of rock soundings. Proposed Srrlem-Noble Road and Steeplechase Sewers Jeffersonville, Indiana august 3, 2009 This fee also is based on the assumption the site will be accessible to truck- mounted drilled equipment at the time of the subsurface exploration. All-terrain vehicles and/or heavy equipment needed to move the drill rig on the site after periods of heavy precipitation can be retained for an extra charge. If additional exploration or testing activities are deemed necessary, a revised fee schedule will be provided for your approval. No additional fees will be incurred without your prior approval. If, at the client's request, at any time after the start of this project and prior to the completion of this project, the project is terminated, a prorated fee will be calculated based upon the work completed up to the point that the project is terminated. AUTHORIZATION You may authorize our work on this project by your signature on the next page. You may wish to issue a purchase order; however, this proposal and the contract number must be referenced on the purchase order. Please note that your signature implies acceptance of the attached Contract Tenns. We must have a signed copy of this entire document in order to proceed with the project. We appreciate the opportunity to provide you with geotechnical services. If we can answer any questions, please call. Sincerely, CONSTRUCTION/SOLUTIONS, LLC 1ZZ ~ G~~ 'JZ~ ;~~ Peggy Hagerty Duffy, P.E. Vice President PROPOSAL ACCEPTANCE Project: Proposed Salem-Noble Road and Steeplechase Sewer Location: Eastern Clark County Jeffersonville, Indiana Client: Jeffersonville Sewer Board 120 Bell Avenue Clarksville, Indiana 47129 Proposal Date: 3/14/09 Proposal G-03/14a NAME: ~ TITLE: t ~ ' DATE: ~ J 0 PRINTED NAME: ~+'U+rS d- - f-•o /~ ~ (Please note that your sig~:atccre implies acceptance of the attac/led Contract Terms and the ficll CS Proposal No. 9G-08/03a docume~:t). Contract Temv 1. PARTIES AND SCOPE OF WORK: Construction Solutions, LLC (hereinafter relered to as "CS"} shalt include said company periornnng the work. "Work" means the specific geotechnical, analytical, testing or other service to be perfim~ed by CS as set forth in CS's proposal, the clients' acceptance thereof and these Contract "Perms. "Client" refers to the person or business entity ordering the work to be done by CS. If the client is ordering the work on behalf of another, the client represents and wan•ants that the client is the duly authorized agent ol•said party for the purpose of ordering and directing said work. Unless otherwise stated in writing, the client assumcy sole responsibility for determining whether the quantity and the nature of the work ordered by the client is adequate and suflictent for the clients' intended purpose. Client shall communicate these Contract Terms to each and every third party to whom the client transmits any part of CS's work. CS shall have no duty or obligation to any third parry greater than that set forth in CS's proposal, client's acceptance thereof and these Contract Terms. •fhe ordering of work from CS shall constitute acceptance of the terms of CS's proposal and these Conu•act Terms. 2. TESTS AND INSPECTIONS: Client shall cause all tests and inspections of the site, materials and work performed by CS or others to be timely and properly performed in accordance with the plans, specifications and contract documents, and CS's recommendations. No claims for loss, damage or injury shall be brought against CS by client or any third party unless all tests anJ inspections have been so performed and unless CS's recommendations have been followed. Client agrees to indemnify, defend and hold CS, its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable attomey's Fees in the event that all such tests and inspections are not so performed or CS's recommendations arc not s~ followed except to the extent that such failure is the result of a negligence, willful or wanton act or omission of CS, its officers, agents or employees. 3. SCHEDL!L1NG OF WORK: "the services set forth in CS's proposal and client's acceptance will be accomplished in a timely, workmanlike and professional manner by CS personnel at the prices quoted. If CS is required to delay commencement of the work or if, upon embarking upon its work, CS is required to stop or interupt the progress of its work as a result of changes in the scope of the work requested by the client, to fulfill the requirements of third parties, interruptions in the progress of construction, or other causes beyond the direct reasonable control of CS, additional charges will be applicable and payable by client. 4. ACCESS TO SITE: Client will arrange and provide such access to the site as rs necessary for CS to perform t}te work. CS shall take reasonable measures and precautions to mininvze damage to the site and any improvements located thercrom as the result of its work or the use of its equipment; however, CS has not included in its fee the cost of restoration of damage which may occtir, Restoration of or reparation for damage to crops on agricultural land is not included in the Fee slated in this proposal. Closing of open soil boring holes created by CS's activities is included in the fee stated in this proposal. If client desn•es or requires CS to restore the site. to its Corrmer condition, upon written request CS will perform such additional work as is necessary to do so and client agrees to pay to CS the cost thereoT S. DAMAGE TO EXISTING MAN-MADE OBJECTS: Unless C'S has assumed in writing the responsibility of locating subsurface or Talent conditions, client agrees to indemnify and save CS hammless from all claims, suits, losses, costs and expenses, including reasonable attomey's fees as a result of personal injury, death or property damage occurring with respect to CS's performance of its work and arising from subsurface or latent conditions or damage to subsurface or latent objects, structures, line or conduits where the actual or potential presence and location thereof was not revealed w CS by client. 6. PAYMENT: Client shall 6e invoiced at the completion of the work described is this proposal. Chcnl agrees to pay the invoice within thirty (30) days of its receipt. Interest in the amount of 1.5% per month will be applied to all past due invoices. 7. TERMINATION: 'Phis agreement may be terminated by either party upon seven day's prior written notice. In the event of termination, CS shall be compensated by client for all services performed up to and including the termination date, including reimbursable expenses, and for the completion of such services and records as are necessary to place CS's tiles in order and/or protect its professional reputation. 8. WARRANTY: CS's services will be pcrfonned, its finding obtained and its reports prepared in accordance with its proposal, client's acceptance thereof, these Contract "CermS, and with generally accepted principles and practices. to performing its professional services, CS will use that degree of care and skill ordinarily exercised under similar circumstances by members of its profession. This waranty is in lieu of all other wananties or representations, either express or implied. Statements made in CS reports are opinions based upon engineering judgement and are not to be construed as representations of fact. Should CS, or any of its professional employees be sound to have been negligent in the performing of professional services or work or to have made and breached any express or implied warranty, representation or contract, client, all parties claiming through client and all parties claiming to have in any way relied upon CS's services or work agree that the maximum aggregate amount of the liability of CS, its officers, employees and agents shalt be limited to 51,000,000 or the total amount of the fee paid to CS for its work perl'anncd with respect to the project whichever amount is greater. 9. INUEMNiTY: Except to the extent specifically addressed in paragraph R, client agrees to indemnify, defend and hold CS, its officers, employees, agents, and independent contractors harmless from any and all claims, suits, lasses, costs and expenses, including but not limited to court costs and reasonable attorney's fees arising or alleging to have arisen out of the perliirmance of CS's work. In the event that client or client's principal shall bring any suit, cause of aciiat, claim or counterclaim against CS to the extent that CS shall prevail in such suit, cause oJ' action, claim, or counterclaim the party initiating such action shall pay to CS the costs and expenses incured by CS to answer andlor defend such suit, cause of action, claim or counterclaim, including reasonable attorney's lees, court costs, witness fees and other related expenses. CS Initials Client Initials cs Proposal No. 9G-O8/03a -Proposed Salem Noble Road and Steeplechase Sewers -Jeffersonville, Indiana