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Home My WebLink About01-20-2009MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD January 20, 2009 The Jeffersonville Drainage Board met on Tuesday, January 20, 2009 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana: Chairman Bruce Wright called the meeting to order at 5:31 P.M. with the following in attendance: Board Members: Bruce Wright Grant Morton Wayne Carter Bob Rogge Charlie White Rick Madden Staff: Alice Davis, Secretary Brian Fogle, Assistant Director of Planning and Zoning Joe Ham, Stormwater Management Greg Clark, Attorney Bob Miller, City Engineer Absent: Connie Sellers, City Council Representative Guests: Jorge Lanz, Jacobi, Toombs and Lanz Jason Copperwaite, Paul Primavera Will McDonough, Paul Primavera CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the January 6, 2009 meeting. Mr. White made a motion to approve the minutes of the January 6, 2009 meeting. Mr. Carter seconded. ELECTION OF OFFICERS: Mr. Rogge nominated Mr. Wright for President. Mr. White seconded. The vote was unanimous in favor of Mr. Wright as president. Mr. Morton nominated Mr. Madden for Vice President. Mr. Carter seconded. The vote was unanimous in favor of Mr. Madden as Vice President. Mr. Madden nominated Mrs. Ellenbrand for Secretary. Mr. Rogge seconded. The vote was unanimous in favor of Mrs. Ellenbrand as Secretary. VETERAN'S STATION -PAUL PRIMAVERA: Mr. Jason Copperwaite and Mr. Will McDonough presented plans for Veterans Station at the Southeast corner of Hamburg Pike. There will be an underground detention basin that will tie into a new pipe in the right of way of the parkway. It then ties into a concrete box and then runs into Lick Run Creek. Mr. Harold Hart of Jacobi, Toombs and Lanz reviewed the plans and reported they were sufficient. Mr. Hart also said the plans do not comply with the ordinance in regard to the specified drafting standards. The original submission was not included in the composite drainage sheet nor was the 100 year headwater elevation shown in the profile. Mr. Hart recommends that these plans be submitted for approval. Mr. Rogge made a motion to approve the drainage plans for Veteran's Station with the contingency that the composite drainage sheets and the 100 year headwater elevations be submitted to Mr. Miller. Mr. Morton seconded. Motion approved unanimously. LAUREL SPRINGS: Mr. Jason Cooperwaite and Mr. Will McDonough presented plans for Laurel Springs Subdivision. This development is located on Bethany Road and Stacy Road. This project is 29.9 acres that is zoned R-3. There will be 145 lots with sidewalks, sewers and storm sewers. There are four drainage areas on site with three detention basins. This site drains to an unnamed tributary that runs into a creek, behind Bethany Farms. Mr. Miller would like for the detention basins to have a concrete Swale. The design is sufficient and storage is fine. These plans did not comply with the ordinance in regards to the specified drafting standards. The original submission did not include the composite drainage sheet. Mr. Miller would like the drainage ditch in the back of the property be moved to the property line because the houses will be sitting in a ditch along the railroad . Mr. Copperwaite said it can be moved. Mr. Madden made a motion to approve the plans with the condition that the drainage ditch be moved to the City Engineer's acceptance and the detention basins have a concrete swale. A composite drainage sheet be included with the plans. Mr. Rogge seconded. The motion was approved unanimously. These plans have also been brought before the Clark County Drainage Board. UTILITY PAYMENTS: Ms. Becky Snelling, City Engineer Secretary, asked permission to pay the utility bills through the drainage department and bill the other departments on a quarterly basis. This will make the bookkeeping more efficient. Mr. Carter made a motion to accept the proposal to the pay the utilities out of the drainage department. Mr. Morton seconded. Motion carried unanimously. STEVE HALL - STANTEC: Mr. Steve Hall reported that he has scheduled with Mr. Ham a stormwater audit on Tuesday. This is required for the permit from IDEM. He has looked into the billing system and what it would do to rectify the system. Mr. Hall will meet with Mr. Mattingly to talk more about the system. Mr. Hall estimated he could cleanup the billing system for approximately $21,000.00 Mr. Hall will come back to the next meeting with more information. GREG CLARK -ATTORNEY: The Rolling Ridge Subdivision will vacate the drainage easement. The change was brought back to the City Council and approved on 3rd reading with the contingency that it was approved by the Drainage Board. Mr. Klein made the easement changes where the water ran down the hill. Mr. Clark will prepare a letter to attorney Alan Applegate with the Drainage Board's approval. Mr. Morton made a motion to accept the plan for Rolling Ridge Subdivision to vacate the drainage easement subject to the new plan.. Mr. Rogge seconded. Motion passed unanimously. HUGHES GROUP: Mr. Clark reported motion for a Summary Judgement will be January 31, 2009. We will have 30 days to reply. OTHER: Checking on easements for Winn Dixie project. JORGE LANZ: WINK DIXIE DITCH IMPROVEMENTS: Est. Const. Cost: $1,175,000 Final Design is underway. The wetlands delineation is complete. Once the route is finalized, Redwing will begin permits. The required easements are being drawn up. The pipes are currently being sized. Project layout and easements are being finalized. Preparing final easement documents for acquisition. Property owners have been contacted about granting/donating easements. Final documents underway. Plats and Descriptions for the seven (7) easement parcels have been prepared, and owner contract and negotiations continue. Project could be constructed next year if funds allow. First two (2) easements acquired. Easement Acquisition underway. STORMWATER MANAGEMENT PLAN UPDATE: The JDB has decided to wait unti12008 to proceed with the Stormwater Management Plan update. JTL and FMSM are putting together a proposal to submit to the JDB later this month. No change in status. MISCELLANEOUS PROJECTS: Project #5: ROSELAWN COURT/LELIA AVENUE: Est. Const. Cost: $225,000 The JDB issued JTL a notice to proceed on this project. Finalizing design per review with the City Engineer. Drainage easements and temporary construction easements prepared. Construction plans have been submitted to the City Engineer. Further coordination on this project ON HOLD, pending proposed new route of WWTP Outfall. This project will potentially impact 18 residential properties, 1 assisted living facility, and 2 industrial businesses. JTL and Mayor Galligan met with representatives of Krunchers. They indicated that they will cooperate with the City as long as their production operations are not interrupted. JTL is preparing the necessary easement plats and descriptions. Field work is underway for design of WWTP Outfall path. Project #6: CLARVIEW DRIVE/NACHAND LANE -Est. Const. Cost $300,000 Construction easements and plans are being finalized. Preparing to put project out for bid at the request of Drainage Board. At the direction of Mayor Galligan, JTL located the 60"-72" storm sewer pipe outfall into the Mill Creek Storm Sewer, and is awaiting TV Inspection of the line before finalizing plans to verify the integrity of the sewer. Project #8: CLEAN HAMBURG PIKE/MAGNOLIA OUTFACE DITCH: Est. Const. Cost: $145,000 The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Construction of this project can be bid together with Project #5, Roselawn Court/Lelia Ave. (Total Estimated cost $430,000) as funds allow. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project #5. Project #9: WAVERLY ROAD/SCOTT DRIVE AREA DRAINAGE IMPROVEMENTS: Est. Const. Cost: $35,000 The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 10 to 12 residential properties and 2 businesses. A preliminary design has been prepared and is being coordinated with proposed reconstruction plans for Hamburg Pike. No change in status. JOE HAM: POST CONSTRUCTION STORMWATER MANAGEMENT: • Jeff Boone (Capstone) and Jerry Acey (River Ridge) conversation with regards to maintenance of regional basin. Greg Clark and Jim Williams will meet to help process move forward. Concern of City of Jeffersonville has a single responsible entity with financial solvency to perpetually maintain this basin. POLLUTION PREVENTION AND GOOD HOUSEKEEPING FOR MUNICIl'AL OPERATIONS: • Audit of Parks, Street, Fire, Vehicle Maintenance, Construction and Drainage to take place week of January 26tH OTHER: *Impervious areas measured: Sq. Ft. Monthly 1. Capstone Phase II -Air-guard 923,215 $1,295.00 2. Crossdock 700 -Census Bureau 847,228 1,186.50 CLAIMS: Mr. Morton presented claims that totaled $15,972.15. Mr. Madden made a motion to approve the claims. Mr. Morton seconded. Motion passed unanimously. Mr. Morton reported that the board owes Mr. Clark a $500.00 payment in January 2009. The utilities are running a month behind. Mr. Grant made a report on the 2009 Budget. See attached copy. ADJOURNMENT: Mr. Wright asked if there was any additional business. Hearing none Mr. Rogge made a motion to adjourn the meeting. The meeting was adjourned at 6:50 PM. APPROVED: it ~ ~,il ruce Wright, President