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HomeMy WebLinkAbout12-08-2008 Jeffersonville Parks Authority Meeting Minutes Monday, December 8, 2008 The Jeffersonville Parks Authority met in regular session in the Mayor's Conferences Room in City Hall, Jeffersonville, Indiana, on Monday December 8, 2008 at 7:00 P.M. Parks Authority President Ron Grooms called the meeting to order at 7:00 P.M. Councilpersons Mike Smith, Ed Zastawny, Keith Fetz, and Ron Grooms were present. Also present were: Parks Superintendent Bob Manors, Event Coordinator Bev Knight, Office Manager Hona McBride, and Deputy Clerk Treasurer Barbara Hollis. Councilperson Smith led the pledge of allegiance to the flag. The minutes of November 11, 2008 were presented for approval. Councilperson Zastawny made the motion to approve the minutes as presented, second by Councilperson Smith, passing on a vote of 4-0. Councilpersons Samuel and Wilson arrived at 7:10 P.M. The claim list was presented for consideration. Councilperson Smith noted some City departments pay sewer bills, and some do not. The Parks Department does pay sewer bills as noted on the claim list. Deputy Hollis noted the Park Special Non/Reverting Fund is in the red. A discussion regarding how to pay league expenses followed. Councilperson Grooms requested Superintendent Manor to provide a list of programs including profit and loss. Councilperson Fetz suggested looking into closing the fieldhouse concession stand and getting machines. Superintendent Manor said he would come up with suggestions and ideas. At the conclusion of all discussion, Councilperson Fetz made the motion to approve the claims as presented, as well as the previous two sets approved at the Council meeting, second by Councilperson Smith, passing on a vote of 6-0. Manager McBride noted there are claims to pay, asking for guidance. She was asked to use her judgment and hold as many as she can for 2009. A review of 2008 budget appropriations followed. Transfers were suggested. The Park Memorial Committee will meet at 9:30 A.M., Thursday, December 22, 2008. Superintendent Manor reviewed recent Park activities. A list of 2009 Facility and Park Fees was presented and reviewed. Signs reflecting rental fees and signs indicating a facility is rented were suggested.. Councilperson Smith made the motion to approve the fees as presented, second by Councilperson Fetz, passing on a vote of 6-0. Superintendent Manor noted Bud Apple (Santa Clause) in the past has been given a special rate for rentals. A signed agreement was suggested. Councilperson Smith made the motion to direct Superintendent Manor to work up a simple contract for Bud Apple, second by Councilperson Wilson, passing on a vote of 6-0. Councilperson Grooms asked if monies donated for Woehrle Field had been spent inappropriately. Paul Northam, the official spokesperson, has indicated to Superintendent Manor every penny was spent on Little League. The Parks Department has spent $51,000. Mayor Galligan is not present to give the CAB report. The Boards do seem to be doing a pretty good job and are meeting regularly. Manager McBride will get the current Board lists to the members. The list was reviewed. Coordinator Knight recommends Fred Geswein be appointed to the Special Program Board to replace Alena Waters. Councilperson Zastawny made the motion to appoint Fred Geswein to the Special Program Board replacing Alena Waters, second by Councilperson Samuel, passing on a vote of 6-0. A replacement is needed for Robbie Valentine. Assistant Superintendent Romans reported the Park Youth Football League fund has paid back $4,000 this year. Initially Gary Fridley had a problem, however a meeting was held to review the plans to pay off the debt, and all now understand. Superintendent Manor reported no personnel changes have been made in the department. Coordinator Knight will send a letter to Fred Geswein regarding the appointment and the expiration date of the term. Assistant Romans reviewed a proposed sponsorship agreement for a facility. Design possibilities are being reviewed. The focus is on the plans and raising money. At this time the location being considered is behind the old Eastlawn School. Councilperson Samuel has talked with someone with a plan. Councilperson Smith agrees there is a need fora "campus setting". Councilperson Fetz agrees there is a need for City involvement. Following review of the options, all agreed to move forward with apublic/private type relationship. All were asked to think about adjustments to the 2009 budget. Councilperson Grooms has talked with Phil McCauley regarding the property in the 2300 block of Utica Pike. The Perrin Point Homeowners Association would like to partner with the City for 5 years on the purchase of the land. The City would assume it after 5 years. The Homeowners have agreed to put up $50,000 to go toward the purchase of the land. Councilperson Smith said the zoning needs to be settled. Councilperson Grooms said the City does have to have a vision. The property needs to be maintained properly. The land can be purchased in 5 years for $300,000. At the conclusion of all discussion, Councilperson Fetz made the motion to pursue entering into an agreement under the terms presented, second by Councilperson Samuel. Councilperson Zastawny questioned the limitations. Councilperson Wilson voiced concerns about the cost to maintain the property. Councilperson Smith would like a clear ruling on the zoning. Councilperson Grooms said the agreement would say it is zoned as PR. Councilperson Zastawny does have concerns. At the conclusion of all discussion, the motion passed on a vote of 6-0. Councilperson Samuel said he had a conversation with Ted Throckmorten, a past Parks Board Member, who made compliments regarding the new Park Authority structure. Councilperson Samuel feels this is a testament to Superintendent Manor, Assistant Romans and the entire Park staff. Councilperson Grooms echoes what Councilperson Samuel said. Superintendent Manor and staff have made is easier. He feels the Parks are much further along than a year ago. He congratulates the staff. He sees improvements. Councilperson Grooms feels awareness have been created. Councilperson Zastawny made the motion to adjourn at 8:45 P.M., second by Courrc`ilp~r~in Smith, passin on a vote of 6-0. ~= Ikon ~ ms, President