HomeMy WebLinkAboutJanuary 26, 2009 SpecialJEFFERSONVILLE CITY COUNCIL SPECIAL SESSION
Monday, January 26, 2009, 6:30 P.M.
City Hall Council Conference Room
The Common Council of the City of Jeffersonville met in Special Session on Monday,
January 26, 2009. Council President Connie Sellers called the meeting to order at 6:30
P.M., and on call of the roll those memo srsBarbara W lsonC Ron1Grooms, and Nathan
Ed Zastawny, Keith Fetz, Conroe Se ,
Samuel. Also present was Deputy Clerk Treasurer Barbara Hollis
Councilperson Zastawny made the motion to approve the agenda with removal of agenda
item #8, moving #9 to #8, moving #10 to #9, and adding #10, Discussion regarding audit
report, #l0A City Council Special Projects, #lOB line item additions, second by
Councilperson Smith, passing on a vote of 7-0.
Budget Discussion
Councilperson Grooms explained Finance Committee recommended changes made to
Ordinance No. 2009-OR-1, An Ordinance Of Appropriation Reductions that has passed
the first and second readings. Councilperson Grooms reminded the Council the EDIT
Fund includes capital purchases and lease payment. It is the intention to review these
changes with the Department Heads.
Salary Ordinance Discussion
Councilperson Grooms said the Finance Committee has recommended a $1,000 increase
in pay for full-time civilian employees and a $500 increase in pay for permanent part-
time employees. The cost to the City for each full-time civilian employee is $1,164 per
year. Councilperson Samuel explained the formula regarding the part-time increase.
Councilperson Smith explained the Fire Department administration was not a part of the
negotiations with the Union. Councilperson Grooms feels with the Police, Fire, and
Civilian pay adjustments the increase will fall into the expected 4% increase in the
maximum levy. The Finance Committee also recommends passage of Ordinance No.
2008-OR-3, An Ordinance Transferring Funds Within Same Department (Fire).
Councilperson Smith explained the history of separating Thunder overtime from
overtime. Following all 3don the first and sep and readings,nsecond by Counc lpe son
Ordinance No. 2008-OR
Samuel, passing on a vote of 7-0.
Audit Report Discussion
Councilperson Grooms referred to the State Board Of Accounts audit for the City of
Jeffersonville dated December 31, 2008, calling attention to pages 12-15. He feels this
calls attention to weaknesses. Council has a need for help from IACTtor the outs detto
Councilperson Grooms feels the
obtain guidance to uphold the duties and obligations the Council has to oversee the
finances. He recommends the Council first go to IACT. He finds it unacceptable that
reports are not available. He does not feel Attorney Larry Wilder should be crucified on
this matter. Councilperson Smith would like to start with IACT. Councilperson Samuel
would like to make sure the Council does not impede or hinder the process that is in
motion. He would like to determine the role of the Council and the Clerk Treasurer.
Councilperson Grooms said he has been struggling with this. He cannot answer
questions asked of him. Council President Sellers and Councilperson Grooms will work
together on this. Councilperson Wilson noted people want answers.
City Council Special Projects
Council President Sellers explained the Thunder Committee is in need of $2,000 to get
started. Revenue will be obtained and the $2,000 reimbursed. Councilperson Grooms
made the motion to allow $2,000 for Thunder expenses from the City Council Special
Projects line, second by Councilperson Smith, passing on a vote of 7-0.
Line Item Additions
Council President Sellers explained the need to track all Thunder revenues and make sure
they go into the General Fund. Council President Sellers made the motion to make sure
all Thunder revenue goes into the General Fund, second by Councilperson Smith, passing
on a vote of 7-0.
General Discussion and Comments
Councilperson Grooms said the Finance Committee received a request to increase
salaries for the Mayor's Administrative Assistance, the Growth Coordinator, and Mayor's
Administrative Secretary. The Finance Committee chose not to make a recommendation.
Planning and Zoning Director Urban, on behalf of Mayor Galligan, reviewed and
explained the request. The request would be above the $1,000 increase proposed by the
Finance Committee and would include $2,500 additional for Administrative Assistant
Candy Stewart, $6,000 for Executive Assistant Dana Young, and $6,000 for Growth
Coordinator Rick Lovan. Director Urban explained the reasons for the requests and that
he has looked thru IACT for communities the size of Jeffersonville. This will be brought
back to the Finance Committee. Councilperson Samuel requested job descriptions.
The meeting adjourned at 7:15 P.M.
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Council President Connie Sellers
Attest:
Clerk e surer Peggy Wilder