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HomeMy WebLinkAboutWWTP Outfall to Mill CreekProfessional Engineering Services Agreement For The Jeffersonville VW11TP Outfall to Mill Creek Design Services Jeffersonville, Indiana This is an agreement made as of this Zu~day of ~.Ct • 2008, between The City of Jeffersonville, Indiana, acting thru its duly appointed Sewer Board (OWNER) and Heritage Engineering, LLC (CONSULTANT) a firm of Professional Engineers. OWNER hereby retains CONSULTANT to perform services as described in Attachment A. CONSULTANT agrees to perform the services in consideration of the compensation described in Attachments B and C in accordance with the terms described in Attachment D. This Agreement consists of this document together with Attachment A -Project Requirements, Attachment B -Fee Schedule, Attachment C -Hourly Billing Rates, and Attachment D -Terms and Conditions. This agreement between the OWNER and CONSULTANT supersedes all prior written and oral understandings. This agreement may only be amended, supplemented, modified or cancelled by a duly executed written instrument. In executing this Agreement, the undersigned also acknowledge their authority to bind the parties to all terms and conditions. In witness whereof, the parties hereto have made and executed this Agreement as of the day and year first written. OWNER: Jeffersonville Sewer Board Jeffersonville, Indiana 500 Quartermaster Court Jeffersonville, Indiana 47130 (812) 285-6 By ~`' ~ ayor Thomas ~ li an, President i ~-- By ',~f.r ;'~ Jeff A. Ca ell, Member ~~ S By William A. Saegesser ., P.L.S., Member CONSULTANT: Heritage Engineering, LLC 603 North Shore Dr., Unit 204 Jeffersonville, Indiana 47130 (812) 280-8201 By ~l L e :. Robert . Woosley, Jr, .E ,President '._ ... Witness bf ~~ ~~„/ Bill Sanders, P.E., Vice President X:\Marketing\Jeffersonville WWfP Outfall to Mill Creek\Jeff WWfP Outfall Mill Creek Contract.doc Professional Services Agreement Attachment A: Project Requirements 0. Project Description and Required Engineering Services The purpose of this project is to provide a new outfall line for the Jeffersonville WWTP. The proposed outfall will discharge into Mill Creek near Willinger Lane. 2. Scope of Engineering Services The Consultant shall provide the following: Design 1. Verify Contributing Drainage Area, Size the Outfall Pipe, and Perform a Detailed Field Investigation 2. Research all existing utilities 3. Prepare Preliminary Plans 4. Identify easement needs and impacts on properties. 5. Preparation of Final Construction Plans 6. Provide assistance in the preparation of easement plats and/or consent release documents. 7. Preparation of Specifications, Contract Documents for Bidding. 8. Coordination with the Owner, and the Indiana Department of Environmental Management (IDEM), including preparation and submittal of any permit applications that may be required. 9. Assist the Owner in bidding the work, analyze Contractor bids received, make award recommendation. Survey: not included in this Contract. Survey data shall be provided by the Owner. 3. Project Schedule Design Services shall commence upon receipt of a signed contract and notice-to-proceed, and shall be completed within three (3) months. X:\Marketing\Jeffersonville VWVfP Outfall to Mill Creek\Jeff NMrfP Outfall Mill Creek Contrad.doc Professional Services Agreement Attachment B: Fee Schedule The Consultant shall receive as payment for the work performed under this agreement the following fees: For Item 2.1., Design, as described in Attachment `A' of this Agreement, compensation shall be based on Standard Rates, Subcontracted Services, and Reimbursable Expenses, all as defined in Attachment `D', based on the hourly rates as defined in Attachment `C', with snot-to-exceed budget of thirty eight thousand seven hundred niney nine dollars ($ 38,799.00). The approximate estimated not-to-exceed cost of each task outlined in Attachment A, Section 2. Scope of Engineering Services is as follows: 2.1.1 .............................. ............... $ 4,404.00 2.1.2 .................. ............ ............... $ 2,348.00 2.1 3 .............................. .............. $ 3,108.00 2.1.4 .............................. ............... $ 974.00 2.1.5 .............................. ............... $ 20,188.00 2.1.6 .............................. ............... $ 3,254.00 2.1.7 .............................. ............... $ 2,316.00 2.1.8 .............................. ............... $ 532.00 2.1.9 .............................. ............... $ 1,240.00 Estimated Direct Costs ..... ............... $ 435.00 These estimates are for the purpose of budget-tracking only. The CONSULTANT shall not exceed the total not-to-exceed amount of $ 38,799.00, unless approved by the OWNER. X:\Marketing\Jeffersonville WWTP Outfall to Mill Creek\Jeff WUVfP Outfall Mill Creek Contract.doc Professional Services Agreement Attachment C: Hourly Billing Rates HERITAGE ENGINEERING, LLC 2008/2009 SYMBOL CLASSIFICATION *HOURLY BILLING RATE SE Senior Engineer/Principal (P.E.) 133.00 PM Project Manager (P.E.) 93.00 PE Project Engineer (P.E.) 84.00 Eng/Hydro. Engineer/Hydrologist 67.00 SR Tech/Designer CADD Manager 81.00 CT CADD Technician/Draftsperson 72.00 Admin Asst Administrative Assistant 46.00 EXP Mileage -Per Mile 0.585 * Overtime is charged at l.5 times the regular billing rate. The Hourly Billing Rates shown in this schedule are effective until Dec. 31, 2009. HERITAGE ENGINEERING reserves the right to adjust the Hourly Billing Rates after that date. Nevertheless, the estimated not-to-exceed amounts will not be exceeded unless approved by the owner. X:\Marketing\Jeffersonville 4VWT'P Outfall to Mill Creek\Jeff W W1'P Outfall Mill Creek Contract.doc 4 Terms & Conditions Rev 10/27/0 Professional Services Agreement Attachment D: Terms & Conditions Services Heritage Engineering, LLC (Heritage Engineering) will perform services for the Client with these Terms & Conditions. Heritage Engineering has developed the Project scope of service, schedule, and compensation based on available information and various assumptions. The Client acknowledges that adjustments to the schedule and compensation may be necessary based on the actual circumstances encountered by HERITAGE ENGINEERING in performing their services. Authorized Representatives The officer assigned to the Project by HERITAGE ENGINEERING is the only authorized representative to make decisions or commitments on behalf of HERITAGE ENGINEERING. The Client shall designate a representative with similar authority. Project Requirements The Client shall confirm the objectives, requirements, constraints, and criteria for the Project at its inception. If the Client has established design standards, they shall be furnished to HERITAGE ENGINEERING at Project inception. HERITAGE ENGINEERING will review the Client design standards and may recommend alternate standards considering the standard of care provision. Site Access The Client shall obtain all necessary approvals for HERITAGE ENGINEERING to access the Project site(s). Period of Service HERITAGE ENGINEERING shall perform the services for the Project in a timely manner consistent with sound professional practice. HERITAGE ENGINEERING will strive to perform its services according to the Project schedule set forth in Attachment C. The services of each task shall be considered complete when deliverables for the task have been presented to the Client. HERITAGE ENGINEERING shall be entitled to an extension of time and compensation adjustment for any delay beyond HERITAGE ENGINEERING control. Compensation In consideration of the services performed by HERITAGE ENGINEERING, the Client shall pay HERITAGE ENGINEERING in the manner set forth in Attachment B. The parties acknowledge that terms of compensation are based on an orderly and continuous progress of the Project. Compensation shall be equitably adjusted for delays or extensions of time beyond the control of HERITAGE ENGINEERING. Payment Definitions The following definitions shall apply to methods of payment: • Salary cost is defined as the individual's base salary plus customary and statutory benefits. Statutory benefits shall be as prescribed by law and customary benefits shall be as established by HERITAGE ENGINEERING employment policy. • Cost plus is defined as the individual's base salary plus actual overhead plus professional fee. Overhead shall include customary and statutory benefits, administrative expense, and non-project operating costs. • Lump sum is defined as a fixed price amount for the scope of services described. • Standard Rates is defined as individual time multiplied by standard billing rates for that individual. • Subcontracted services are defined as Project related services provided by other parties to HERITAGE ENGINEERING • Reimbursable expenses are defined as actual expenses incurred in connection with the Project. Payment Terms HERITAGE ENGINEERING shall submit monthly invoices for services performed and Client shall pay the full invoice amount within 30 days of the invoice date. Invoices will be considered correct if not questioned in writing within 10 days of the invoice date. HERITAGE ENGINEERING shall be entitled to a 2% per month administrative charge in the event of payment delay. Client payment. to HERITAGE ENGINEERING is not contingent on arrangement of project financing. Invoice payment delayed beyond 60 days shall give HERITAGE ENGINEERING the right to stop work until payments are current. Non-payment beyond 70 days shall be just cause for termination by HERITAGE ENGINEERING. Additional Services The Client and HERITAGE ENGINEERING acknowledge that additional services may be necessary for the Project to address issues that may not be known at Project initiation or that may be required to address circumstances that were not foreseen. In that event, HERITAGE ENGINEERING shall notify the Client of the need for additional services and the Client shall pay for such additional services in an amount and manner as the parties may subsequently agree. Independent Consultant HERITAGE ENGINEERING shall serve as an independent consultant for services provided under this agreement. HERITAGE ENGINEERING shall retain control over the means and methods used in performing their services and may retain subconsultants to perform certain services as determined by HERITAGE ENGINEERING. Standard of Care Services provided by HERITAGE ENGINEERING will be performed with the care and skill ordinarily exercised by members of the same profession practicing under similar circumstances. HERITAGE ENGINEERING will not be liable for the cost of any omission that adds value to the Project.. Compliance with Laws HERITAGE ENGINEERING shall perform its services consistent with sound professional practice and endeavor to incorporate laws, regulations, codes, and standards applicable at the time the work is performed. In the event that X:\Marketing\Jeffersonville W WTP Outfall to Mill Creek\Jeff W4V'f'P Outfall Mill Creek Contract.doc 5 Terms & Conditions Rev 10/27/0 standards of practice change during the Project, HERITAGE ENGINEERING shall be entitled to additional compensation where additional services are needed to conform to the standard of practice. Permits and Approvals HERITAGE ENGINEERING will assist the Client in preparing applications and supporting documents for the Client to secure permits and approvals from agencies having jurisdiction over the Project. The Client agrees to 'pay all application and review fees. Ownership of Documents Documents prepared by HERITAGE ENGINEERING for the Project are instruments of service and shall remain the property of HERITAGE ENGINEERING. Record documents of service shall be based on the printed copy. HERITAGE .ENGINEERING will furnish documents electronically, however the Client releases HERITAGE ENGINEERING from any liability that may result from documents used in this form. HERITAGE ENGINEERING shall not be held liable for reuse of documents for any purpose other than those intended under the Project. Insurance HERITAGE ENGINEERING will maintain the following insurance and coverage limits during the period of service. The Client will be named as an additional insured on the Commercial General Liability and Automobile Liability policies. Worker's Compensation $500,000 per Accident and $500,000 Policy Limit Commercial General $1,000,000 per Liability occurrence (bodily injury including death & property damage) $2,000,000 aggregate Automobile Liabilitv $1,000,000 combined single limit for bodily injury and property damage Professional Liabilitv $500,000 each claim and in the aggregate The Client shall make arrangements for Builder's Risk, Protective Liability, Pollution Prevention, and other specific insurance coverage warranted for the Project in amounts. appropriate to the Project value and risks. HERITAGE ENGINEERING shall be a named insured on those policies where HERITAGE ENGINEERING may be at risk. The Client shall obtain the counsel of others in setting insurance limits for construction contracts. Waiver of Subrogation HERITAGE ENGINEERING shall endeavor to obtain a waiver of subrogation against the Client, if requested in writing by the Client, provided that HERITAGE ENGINEERING will not increase its exposure to risk and Client will pay the cost associated with any premium increase or special fees. Indemnification HERITAGE ENGINEERING shall indemnify the Client from any reasonable damages caused solely by the negligent act, error, or omission of HERITAGE ENGINEERING in the performance of services under the Project. If such damage results in part by the negligence of another party, HERITAGE ENGINEERING shall be liable only to the extent of their proportional negligence. Limitation of Liability In recognition of the relative risks and benefits of the project to both the Client and HERITAGE ENGINEERING, the risks have been allocated. The Client agrees to limit the liability of HERITAGE ENGINEERING for all claims related to the Project at $50,000 or the net income realized by HERITAGE ENGINEERING for the Project, whichever is greater. Third Party Claims The Client will compensate HERITAGE ENGINEERING for services performed in defense of any third party claim unless the claim resulted from the negligent act, error or omission of HERITAGE ENGINEERING. Legal Expense In the event that either party takes legal action against the other that is not prosecuted, is dismissed, or if the decision is rendered for the other party, the party taking legal action agrees to pay the other their attorney fees, court costs, and defense expenses within 30 days of the court action. Lien Rights HERITAGE ENGINEERING may file a lien against the Client's property in the event that the Client does not make payment within the time prescribed in this agreement. The Client agrees that services by HERITAGE ENGINEERING are considered property improvements and the Client waives the right to any legal defense to the contrary. Consequential Damages Neither the Client nor HERITAGE ENGINEERING shall be liable to the other for any consequential damages regardless of the nature or fault. Environmental Matters The Client warrants they have disclosed all potential hazardous materials that may be encountered on the Project. In the event unknown hazardous materials are encountered, HERITAGE ENGINEERING shall be entitled to additional compensation for appropriate actions to protect the health and safety of its personnel, and for additional services required to comply with applicable laws. The Client shall indemnify HERITAGE ENGINEERING from any claim related to hazardous materials encountered on the Project except for those events caused by negligent acts of HERITAGE ENGINEERING. Cost Opinions HERITAGE ENGINEERING shall prepare cost opinions for the Project based on historical information that represents the judgment of a qualified professional. The Client and HERITAGE ENGINEERING acknowledge that actual costs may vary from the cost opinions prepared and that HERITAGE ENGINEERING offers no guarantee related to the Project cost. Independent Counsel The Client agrees to obtain independent legal and financial counsel for the Project considering HERITAGE ENGINEERING does not furnish these services. Contingency Fund The Client acknowledges the potential for changes in the work during construction and the Client agrees to include a contingency fund in X:\Marketing\Jeffersonville W W'PP Outfall to Mill Creek\Jeff W Wl'P Outfall Mill Creek Contract.doc 6 Terms & Conditions Rev 10/27/0'. the Project budget appropriate to the potential risks and uncertainties associated with the Project. HERITAGE ENGINEERING may offer advice concerning the value of the contingency fund; however, HERITAGE ENGINEERING shall not be liable for additional costs that the Client may incur beyond the contingency fund they select unless such additional cost results from a negligent act, error, or omission related to services performed by HERITAGE ENGINEERING. Contractor Selection HERITAGE ENGINEERING may make recommendations concerning award of construction contracts and products. The Client acknowledges that the final selection of construction contractors and products is their sole responsibility. Shop Drawing Review If included in the scope of service, HERITAGE ENGINEERING shall review shop-drawing submittals from the contractor solely for their conformance with the design intent of and performance criteria specified for the Project. HERITAGE ENGINEERING shall not be liable for the performance of or consequential damages of any equipment furnished by the contractor under the Project. Construction Review If included in the scope of service, HERITAGE ENGINEERING shall observe the progress and content of the work to determine if the work is proceeding in general accordance with the Contract Documents. This construction review is intended to observe, document, and report information concerning the construction process. Observation of work at the Project site shall not make HERITAGE ENGINEERING responsible for the work performed by another party, the means, methods, techniques, sequences, or procedures selected by another party, nor the safety precautions or programs of another party. Rejection of Work HERITAGE ENGINEERING may recommend that the Client reject work by construction contractors that does not conform to the requirements of the Project. Safety HERITAGE ENGINEERING shall be responsible solely for the safety precautions or programs of its employees and no other party. Information from Other Parties The Client and HERITAGE ENGINEERING acknowledge that HERITAGE ENGINEERING will rely on information furnished by other parties in performing its services under the Project. HERITAGE ENGINEERING shall not be liable for any damages that may be incurred by the Client in the use of third party information. Construction Record Drawings If included in the scope of service, HERITAGE ENGINEERING will deliver drawings to the Client incorporating information furnished by construction contractors. In that construction record drawings are based on information provided by others, HERITAGE ENGINEERING cannot and does not warrant their accuracy. Force Majeure Neither party will hold the other responsible for damages or delay caused by Acts of God, acts of war, strikes, accidents, or other events beyond the other's control. Dispute Resolution The Client and HERITAGE ENGINEERING agree that they shall diligently pursue resolution of all disagreements within 45 days of either party's written notice using a mutually acceptable form of mediated dispute resolution prior to exercising their rights under law. HERITAGE ENGINEERING shall continue to perform services for the Project and the Client shall pay for such services during the dispute resolution process unless the Client issues a written notice to suspend work. Suspension of Work The Client may suspend services performed by HERITAGE ENGINEERING with cause upon fourteen (14) days written notice. HERITAGE ENGINEERING shall submit an invoice for services performed up to the effective date of the work suspension and the Client shall pay HERITAGE ENGINEERING all outstanding invoices within fourteen (14) days. If the work suspension exceeds thirty (30) days from the effective work suspension date, HERITAGE ENGINEERING shall be entitled to renegotiate the Project schedule and the compensation terms for the Project. Termination The Client or HERITAGE ENGINEERING may terminate services on the Project upon 30 days written notice with or without cause. HERITAGE ENGINEERING shall submit an invoice for services performed up to the effective date of termination and the Client shall pay HERITAGE ENGINEERING all outstanding invoices within fourteen (14) days. The Client may withhold an amount for services that may be in dispute provided that the Client furnishes a written notice of the basis for their dispute and that the amount withheld represents a reasonable value. Governing Law The terms of agreement shall be governed by the laws of the state where the services are performed provided that nothing contained herein shall be interpreted in such a manner as to render it unenforceable under the laws of the state in which the Project resides. Assignment Neither party shall assign its rights, interests or obligations under the Project without the express written consent of the other party. Waiver of Rights The failure of either party to enforce any provision of these terms and conditions shall not constitute a waiver of such provision nor diminish the right of either party to the remedies of such provision. Warranty HERITAGE ENGINEERING warrants that they will deliver products under the Project within the standard of care. HERITAGE ENGINEERING provides no other expressed or implied warranty. Severability Any provision of these terms later held to violate any law shall be deemed void and all remaining provisions shall continue in force. In such event, the Client and HERITAGE X:\Marketing\Jeffersonville W WTP Outfall to Mill Creek\Jeff W4V1'P Outfall Mill Creek Contraar.doc 7 Terms & Conditions Rev 10/27/05 ENGINEERING will work in good faith to replace an invalid provision with one that is valid with as close to the original meaning as possible. Survival All provisions of these terms that allocate responsibility or liability between the Client and HERITAGE ENGINEERING shall survive the completion or termination of services for the Project. X:\Marketing\Jeffersonville 4VW'CP Outfall to Mill Creek\Jeff WW1'P Outfall Mill Creek Contractdoc 8 Terms & Conditions Rev 10/27/0 ~ ~' r c ~ ~ m O oW O N ~ ~6 "~'' ~ N (6 d E ~2 .C tL D. m N o d N L Y Q C d ~ ~ ~ -~~~a ~ u`> ~ oo v m o o o rn rn ~ U> O W ~ M Q M EA ~ V K3 M VT c T N m ' N O O O I M ~ ~ ~ ~ N ~ N K3 d N L ~ I .N ~ W N ~ .`~+ c . ~ O ~ U ~ ER N N ~ ~ ~ i Y ~ ~ ' f0 .~ O ~ O p ! 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