HomeMy WebLinkAbout04-08-2008JEFFERSONVILLE BUILDING AUTHORITY
MEETING MINUTES
April 8, 2008
Call to order
A regular meeting of the Jeffersonville Building Authority was held April 8, 2008 at 9:00
a.m. in the second floor conference room at The Jeffersonville City Hall.
Roll call
Members present were President Russ Segraves, Mayor Tom Galligan, Keith Stayton,
Gary Johnson and John Perkins
Staff present: Mary Hunter
Aooroval of Minutes
Russ Segraves made a motion to approve the minutes of the Mazch 11, 2008 meeting,
sewnded by Gary Johnson and carried unanimously.
Anuroval of the Anorooriation Report
Gary Johnson made a motion to approve the Appropriation Report, seconded by
Keith Stayton and carried unanimously.
Old Business
HVAC Controls- by ETC Services in the amount of $8,450.00 has been ordered and
scheduled for late this week or early next week (depending on the weather).
Canopy Rebuild- Adam's Cons[mction has not returned a bid to us. AML is
waiting for a price for the aluminum powder coating before they return their bid.
Russ Segraves will ask Palmer Roofmg to caulk around leaking windows and canopy as a
temporary fix until we can get some returned bids.
Compressor in Water Source Heat Pump has been replaced in the Asst. Police Chiefs
office.
Antifreeze for the Closed Pipe System- It is necessary to drain all of the antifreeze from
The system, even for minor repairs and this is expensive to do. Russ came to the
conclusion that it would be a lot less expensive to have valve's installed, and he will get
bids for the valve installation and presem them at the next meeting.
New Business
The police department has requested to have the two-way roadway to the police side
made into aone-way entrance. It was suggested that the white lines be painted on the
surface to indicate there are two lanes.
The Acting List of City Hall Contracts for Maintenance was passed out and discussed
Gutter overflow- there has been a problem with the gutters overflowing when there is
heavy rainfall. Russ will get a bid for 2 downspouts to be installed .
Oracle Elevator- It was brought to our attention that the safety edges were previously
installed with the original equipment.
Building keys- we received the keys and they are labeled in the locked cabinet.
Gary Johnson made a motion to approve the current Walnut Ridge Contract dated Mazch
24, 2008, seconded by Keith Stayton and carried unanimously.
Gary Johnson made a motion to request Walnut Ridge to provide us with an additional
quote for a contract to include replanting, redesigning and mainenance of the landscape.
Due to time restrictions, we will go ahead and have planting and maintenance scheduled
before the bid is received, seconded by Russ Segraves and carried unanimously. Once the
bid is received, Mayor Tom Galligan will present it to the Board of Public Works for
final approval and advise the Beautification Committee of our plan.
There is an odor on the third floor. Russ will contact Stemler or another company to
come out and smoke the azea to detect the gas leak, which will need to be done over the
weekend. A motion was made by John Perkins, seconded by Gary Johnson and cazded
unanimously.
The Fountain is the Beautification Committees responsibility. However, Russ Segraves
will attempt to contact the maker of the fountain in order to get information about
properly installing a spout in the Lion's mouth of the fountain (for proper flow of the
water).
The next meeting date is scheduled for Tuesday, May 13, 2008.
Adjournment
With no further discussion, Gary Johnson made a motion to adjourn at
10:15 a.m. seconded by Keith Stayton and carried unanimously.
Minutes submitted by: Mary Hunter
Minutes approved by:
Russ Segraves
President
ATTEST:
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Clerk surer