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Home My WebLink About06-02-2008COUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA June 2, 2008 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, City Hall, 500 Quartermaster Court, Jeffersonville, Indiana, at 7:30 P.M. on Monday June 2, 2008. Mayor Tom Galligan, with Deputy Clerk Treasurer Barbaza Hollis at the desk, called the meeting to order. Also present were City Attomey Dazren Wilder, Counci] Attomey Larry Wilder, and Clerk Treasurer Administrative Assistant Tiffany Timberlake. Mayor Galligan welcomed all in attendance, asking all those present to stand as Chaplain Comad Moorer gave the invocation. Mayor Galligan then asked all those present to join him in the pledge of allegiance to the flag. The roll was called and those present were; Councilpersons Mike Smith, Ed Zas[awny, Keith Fetz, Connie Sellers, Bazbaza Wilson, Nathan Samuel, and Ron Grooms. Absent: None. Following discussion, Councilperson Grooms made the motion to approve the agenda, with the removal of agenda item #13, adding a BZA discussion at agenda item #l3, move agenda item #17 to #l la, add agenda item #1Q a special award, and add Jim Urban as agenda item #17, second Councilperson Sellers, passing on a vote of 7-0. Mayor Galligan presented the minutes for consideration. Councilperson Wilson made the motion to approve the minutes of April 21, 2008 (6:30 P.M.) as presented, second by Councilperson Sellers, passing on a vote of 7-0. Councilperson Wilson made [he motion to approve the minutes of May 19, 2008 (7:30 P.MJ changing the word that to than on page 4, last paragraph, second by Councilperson Fetz, passing on a vote of 7-0. Deputy Clerk Treasurer Hollis presented the claim list for consideration by the Council. Councilperson Smith questioned some for purchase orders. Councilperson Wilson asked about the charging of mileage to the General Fund. Deputy Hollis replied this is for a State Called Meeting. Councilperson Grooms congratulates Street Commissioner Hosea for the savings on the box truck. He also noted the purchase of a June 2, 2008 2 street sweeper, noting the garbage cans aze on this list. It appeazs the 30-day cost for gasoline is $69,000. Following all discussion Councilperson Grooms made the motion to approve the claims as presented, second by Councilperson Smith, passing on a vote of 7- 0. PUBLIC COMMENT: There was no public comment. COUNCIL COMMENT: There was no Council comment. DEPARTMENT HEAD REPORTS: There were no Department Head reports. AGENDA ITEMS: Council President Zastawny asked Chief Deputy Clerk Treasurer Suzy Bass to come forward as he read aloud Resolution No. 2008-R-12, A Resolution Honoring Suzy Bass, Chief Deputy Clerk Treasurer. Council President Zastawny made the motion to pass Resolution No. 2008-R-12, second by Councilperson Samuel, passing on a vote of 7-0. Council President Zastawny then declazed June 3, 2008 Suzy Bass Day in Jeffersonville. Ms. Peggy Duffy, Co-Chair of Jeffersonville City Pride appeared before the Council, first to thank them for the benches and trash cans that were financed. They are much appreciated. She does question the status of the advertising benches. She has been asking for contracts. She does have streetscape concems. Council Attomey Larry Wilder explained there are many legal issues involved with the advertising benches. Planning and Zoning Director Jim Urban started working on the situation in Febmary. Some beaches have been removed. A draft Ordinance is being prepazed for the Council to consider. Ms. Duffy appreciates the effforts, requesting a timetable. Director Urban said some are under contract. Attorney Wilder suggests an executive session. Councilperson Smith asked Ms. Duffy for the status of bike racks. Ms. Duffy has been working oa this but has concerns for street fixture plans. She is looking for bike racks that will match. Councilperson Samuel made the motion to move the subject to an executive session, second by Councilperson Grooms, passing on a vote of 7-0. June 2, 2008 3 Mr. Herchel Frierson, of Crowe, Chizek, explained the need for passage of Resolution No. 2008-R-14, A Resolution Amending Declazatory Resolution Of The Jeffersonville Redevelopment Commission. Councilperson Samuel asked about the eFfect. Redevelopment Director Gayle Robinson explained it would give flexibility to funding. Council President Zastawny said there would be no cash flow difference. Mr. Frierson said there is no estimate of new revenue. Director Robinson said it is hoped to entice development. The Deparhnent of Redevelopment Commission has given this a thumbs up. Councilperson Grooms asked about any potential development. Director Robinson said there is potential. At the conclusion of all discussion, Council President Zastawny made the motion to pass Resolution No. 2008-R-14, second by Counoilperson Grooms, passing on a vote of 7-0. Council President Zastawny inquired about the bond issue. Director Robinson is ready to go forwazd. He hopes to see a different look this fall. Council President Zastawny explained the procedure. It will come back to the Council. Mayor Galligan noted the Thompson Lane projecC. Councilperson Samuel would like to be included in talks with Greater Clark County Schools regarding the entrance. Councilperson Fetz quesCioned the need For an Ordinance or a Resolution. Council Attorney Wilder said he would advise the Council to pass an Ordinance as a backup. Councilperson Fetz made the motion to pass Ordinance No. 2008-OR3Q An Ordinance To Back Up Resolution No. 2008-R-14, second by Councilperson Wilson, passing on a vote of 7-0. Ms. Laura Renwick of Historic Landmarks Foundation appeazed before [he Council requesting a contract renewal. Ms. Renwick reviewed and explained the contract. Councilperson Samuel asked how many applications aze reviewed. Ms. Renwick replies only three or four have been reviewed this yeaz. There are 20 or more a yeaz on an average. Councilperson Grooms asked for clazifica[ion of the local government certification. Ms. Renwick said Jeffersonville does not have that certification. She encountered problems in years past and backed off. She does feel it should be done. Councilperson Samuel made the motion to approve the contract with the stipulation the certification be applied for. Mayor Galligan would like all the information on the certification before application is made. Councilperson Samuel withdrew his motion. June 2, 2008 4 Councilperson Samuel then made the motion [o approve the contract as presented, second by Councilperson Sellers, passing on a vote of 7-0. Councilperson Fetz called attention to a group of Lee Street residents with a situation resulting from a BZA "Special Exception". Council Attorney Wilder warns the Council to "be cazefu]". Director Urban voiced a concern for the person wishing to speak regarding a tabled case. Councilperson Fetz will revisit the situation after the next BZA meeting. Director Urban would like to look into changing the bylaws of the BZA as to the makeup of the appointments. Councilperson Wilson brought forth Ordinance No. 2008-OR-27, An Ordinance Authorizing Use Of Cel] Phones For Official Government Business And Regulating The Number Of Minutes. Councilperson Smith explained the changes made following the last reading. Following discussion, Councilperson Wilson made the motion to pass Ordinance No. 2008-OR-27 amending the word "And" at the end of the first pazagraph on page 2 [o "Or" and adding "as defined or determined by the employee's department head, or job descripdoq or personnel manual" to the second sentence on page 2, second by Counci] President Zastawny, passing on a vote of 7-0. Councilperson Grooms offered Ordinance No. 2008-OR-29, An Ordinance Amending 2008-OR-28, Which Amends 2008-OR-2Q, Which Amends 2008-OR-2, which amends 2007-OR-90, which amends 2007-OR-87A, which amends 2007-OR-82, Which Amends Ordinance No. 2007-OR-48, An Ordinance Fixing Basic Salaries Of Appointed OFficexs An Employees Of The City Of Jeffersonville, Indiana For The Year 2008, explaining the additions of Department Of Finance Parks Authority Secretary, Pazks And Recreation Pazks Authority Secretary, and the removal of the Sewer Department amendments made at [he last meeting. Couucilperson Cnooms made the motion to pass Ordinance No. 2008-OR-29 as amended on the second and third readings, second by Councilperson Wilson. Councilperson Grooms explained the reasons for the changes. The motion to pass Ordinauce No. 2008-OR-29 as amended passed on the second and third readings on a vote of 7-0. Councilperson Grooms introduced Ordinance No. 2008-OR31, An Ordinance Amending 2008-OR-29, Which Amends Ordinance 2008-OR-28, Which Amends 2008- OR-2Q, Which Amends 2008-OR-2, which amends 2007-OR-90, which amends 2007- June 2, 2008 5 OR-87A, which amends 2007-OR-82, Which Amends Ordinance No. 2007-OR-48, An Ordinance Fixing Basic Salazies Of Appointed Officers An Employees Of The City Of Jeffersonville, Indiana For The Yeaz 2008, requesting more information for the next reading. Mayor Galligan explained what is necessary. Director Urban reviewed the need for job description that can be developed. Following all discussion, Councilperson Grooms made the motion to pass Ordinance No. 2008-OR-31 on the first reading, second by Council President Zastawny, passing on a vote of 6-1. Councilperson Smith voted in opposition. Director Urban explained the need for passage of Ordinance No. 2008-OR-3$ An Ordinance Amending Certain Articles In The Jeffersonville Zoning Code As They Relate To Multi-Family Zoning Standards. Director Urban also explained the procedures to this date, and the changes suggested by the Plan Commission, as well as reviewing the past moratorium Councilperson Fetz made the motion to suspend the rules for Ordinance No. 2008-OR-32, second by Council President Zastawny. Councilperson Samuel voiced concerns. Council President Fetz appreciates Che document copied ftont and back. The motion to suspend passed on a vote of 7-0. Councilperson Sellers made the motion to rescind Articles 1, 2, 3, 7, and 14, second by Councilperson Fetz, passing on a vote of 7- 0. Councilperson Fe[z then made the motion ro pass Ordinance No. 2008-OR-32 on all three readings, second by Councilperson Sellers, passing on a vote of 7-0. Council President Zastawny asked about the changes to the zoning code. Director Urban explained it should be done by September of this yeaz. Councilperson Fetz presented and explained Ordinance No. 2008-OR-33, An Ordinance Authorizing The Purchase O£ A Blanket Bond To Insure The Faithful Performance Of All Elected Officials, Employees, Commission Members, And Persons Acting On Behalf Of Jeffersonville's Local Government. The maximum coverage and cos[ saving was discussed. This has come about due to the questions regarding the Clerk Treasurer bond. Councilperson Fetz said it would not be possible to cancel the current policies and get a refund. Following all discussion, Councilperson Fetz made the motion to pass Ordinance No. 2008-OR-33 on the first reading, second by Council President Zastawny, passing on a vote of 7-0. CLERK TREASURER COMMENTS: June 2, 2008 6 There were no Clerk Treasurer Comments. COMMITTEE REPORTS, COUNCIL AND MAYOR COMMENTS: Councilperson Samuel reported the Police Department, being concerned about the fuel situation, announced it will start up the bike patrol again, and start foot and stationary patrols. Councilperson Samuel voiced concerns that the large Fire Department trucks aze taken on first responder calls. Councilperson Samuel believes there are legal issues with the establishment of the Building Authority. He will be looking into to rescinding or modifying the Ordinance for the next meeting. Attorney Wilder will assist. Mayor Galligan would like to have a Board that adds a Board Of Public Works appointment. Councilperson Samuel distributed information regarding Jeffersonville Police Department Software/Hardwaze Needs, dated June 2, 2008. The current software used by the Police Department is DOS based and over 16 yeazs old. Mayor Galligan noted the cost estimate and the annual costs are the maximum. Council President Zastawny would like to see the costs included in the annexation costs. Councilperson Grooms reported the Finance Committee met May 29. There is a need to prioritize the EDIT budget. The Committee will be asking for quarterly reports from the Clerk Treasures Increasing revenues will be considered. The Committee will meet again this month. There will be a Special Pazks Authority meeting this Wednesday to discuss youth football. Councilperson Grooms reminds all of the Freedom Fund Banquet and the Red Cross Dinner. There will be an IACT workshop on June 26 in Jasper. The meetings scheduled for June 16 and July 21 will be video taped. Councilperson Wilson said the Animal Shelter Committee and Mc Wilder met last week regarding the July 14 golf tournament. The Concerts In The Park are picking up. Jeff Fest is scheduled for June 14. The Farmer's Mazket is open. The Garden Tour is scheduled for June 21. The Council has committed to riding on a fire truck in [he 4'" of July Parade. The Nicole Station streetlights aze ready [o install. Councilperson Sellers said the seminar held on May 22 went very well. It was videotaped. Councilperson Sellers said there is a need to amend the "Basketball Goal Ordinance". June 2, 2008 7 Councilperson Fetz echoes Councilperson Samuel's concem that the "big trucks" aze taken on first responder runs. The concert at the Riverstage was not as well attended as should have been. Councilperson Fetz believes this will grow. Councilperson Smith thanked Councilperson Sellers for the May 22 seminaz, saying it was very good. The new firehouse open house is scheduled for June 28 from 11:00 A.M. to 4:00 P.M. Councilperson Smith is talking with Representative Stemler about the State bid process. Councilperson Smith noted Vincennes has passed a golf cart Ordinance. He will be getting in touch with representatives to consider the same for Jeffersonville. Council President Zastawny feels the Council needs to start taking seriously the take-home car Ordinance. A work session will be held before the next meeting starting at 6:00 P.M. with take-home car policy, Police sofrware and "basketball goals scheduled for discussion. An executive session will be scheduled for 5:30 P.M. the same day. A pre- negotiation meeting will be held Wednesday. Negotiations aze to start on or before June 14. Anew interlocal animal shelter agreement is needed. Umbaugh will be asked to do some financial projections for the petition for an increase in the levy. Mayor Galligan would like to hear from Umbaugh regarding House Bill 1001. The Bats game was well attended. There was a good band at Riverstage. He is trying to get the message out regarding [he activities. There was a good performance of High School Musical. Getting financial advise on House Bill 1001 will be helpful. Councilperson Grooms asked Officer Grimes to provide a police presence for the Pazks Authority meeting scheduled for Wednesday. Mayor Galligan thanked all for coming. As there was no further business to c before t~~unciln, the meeting was adjourned 9:45 P.M. /~ ,~L//) r// /~ / / ATTEST: ~~ ~~~ PEGGY WILDER, CLERK AND TREASURER