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HomeMy WebLinkAbout03-20-2007 MINUTES OF THE SANITARY SEWER BOARD OF THE CITY OF JEFFERSONVILLE March 20,2007 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference room in the City Hall, Jeffersonville, Indiana on the 20th day of March 2007. Chairman Jeffrey Caldwell called the meeting to order at 3:05p.m. Board Member Bill Saegesser was present. Also present were Mike Meyer, Jorge Lanz, Mark Sneve, Len Ashack, Bob Miller, Kevin Taft, John Perkins, Larry Thomas, Peggy Wilder and R. Scott Lewis. Bill Saegesser moved to approve the agenda as amended, seconded by Jeffrey Caldwell, passing unanimously. The Minutes of February 20,2007 were presented for approval. Bill Saegesser moved to approve the minutes as presented, seconded by Jeffrey Caldwell, passing unanimously. The Minutes of March 6, 2007 were presented for approval. Bill Saegesser moved to approve the minutes as amended, seconded by Jeffrey Caldwell, passing unanimously. The claims were presented to the board for approval. Bob Miller hand carried two additional claims for approval. 1) Spectra Tech LLC, in the amount of $6,650.00; and 2) Spencer Machine & Tool in the amount of $10,599.97; Jeffrey Caldwell moved to approve the claims with two additional and tabling the claim for EMC in the amount of $5,000.00 for the performance incentive until the board attorney reviews the contract, seconded by Bill Saegesser , passing unanimously. Kevin Taft of Blankenbaker & Sons addressed the board regarding capacity allocation for Penny Lane. (22 Sewer taps) Jorge advised the board he would need more information. Bill Saegesser moved to approve the authorization for the project to move forward with plans and specs pending Jorge's and Bob Miller's approval, seconded by Jeffrey Caldwell, passing unanimously. John Perkins addressed the board regarding the request from Haven House at last meeting. Scott Lewis advised the board he needs more guidance from the board on exactly what they want him to do. Barb Anderson advised she would sit with Scott and work with him. John Perkins addressed the board regarding the heavy rain last week and the clogged catch basins at 8th and Ohio Avenue. John advised the board that the resident's are becoming very angry with the situation and the problem needs fixed. Jorge advised the board the problem is bigger and more confusing to just "fix it". Jorge advised the board he will have a proposed solution at the next meeting for all to review. Peggy Wilder presented the Fixed Asset Report. Peggy asked for the board to please authorize Kim Johnson to update, as it is needed but Peggy has no authority. Peggy requested the board to require Kim to update immediately for the auditors and the State Board of Accounts or to allow Peggy the authority over the Sewer Billing Office as she is ultimately the one responsible for any actions. Scott Lewis advised the board that since Peggy would be responsible she really should have the authority over them. Bill Saegesser commented that he is not sure why she isn't already responsible for that office as in other communities. . Bill Saegesser moved to approve that the Sewer Billling functions and all accounting functions and authority be transferred to Peggy's Office, City Clerk Treasurer, seconded by Jeffrey Caldwell, passing unanimously. Peggy presented the requested information from last meeting regarding Keystone software. She advised the board that the total amount it would cost to change the software to Keystone and the ability to interface with both systems would be $36,000.00. Bill Saegesser asked that the request be tabled until the next meeting so that the Mayor will be present. Mark Johnson of Heritage Engineering requested a capacity allocation for 7509 Charlestown Pike, Force Main and Pump Station. The Board advised Mr. Johnson that the Engineers would look into the situation. Bill Saegesser moved to approve the capacity pending the engineers approval, seconded by Jeffrey Caldwell, passing unanimously. orize Bob Miller to have authority to sign contract with Verizon, ell, passing unanimously.