HomeMy WebLinkAbout11-08-2007
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JEFFERSONVILLE BUILDING AUTHORITY
MEETING MINUTES
November 8,2007
I. Call to order
A regular meeting of the Jeffersonville Building Authority was held Tuesday, November
8,2007 at 3:00 p.m. in the second floor conference room at The Jeffersonville City Hall.
II. Roll call
Members present were Building Commissioner Russ Segraves, John Perkins, Keith
Stayton and Gary Johnson
Staff present: Mary Hunter
Others present: Jack Waldrip and Rick Meynard
III. Approval of minutes from the last meeting
Russ Segraves made a motion to approve the minutes of the October 23, 2007
meeting, seconded by John Perkins and carried unanimously.
IV. Old business
A. Review of claims- (2 bills)
. Dallman Systems- bill for camera repair is $195.00 and service bill for $100
for 2 hours of service work in October from Jack Waldrip, motion to approve
both bills made by John Perkins, seconded by Russ Segraves, and carried
unanimously.
B . Vacant board position- no action taken
C. Outstanding maintenance issues:
. Busted Bladder IH Expansion Tank; on order through Allegiance and should
be installed by the second week of November.
. Automatic Sprinkler Repairs-Russ Segraves will be working on getting the
quotes for this repair.
. Closed Loop Water Treatment & Antifreeze- bid received from Atom
Chemical in the amount of $3,361.00, motion to approve made by John
Perkins, seconded by Gary Johnson and carried unanimously.
. Maintenance bids were received from Shardein Mechanical, lIMC, Carrier
and Allegiance. Ware declined to submit a bid. Bid summaries explained by
Rick Meynard. The contract is for a 2-year service agreement with a 2-year
renewal. Motion to approve Shardein Mechanical's bid at $7,400 made by
John Perkins, seconded by Russ Segraves, and carried unanimously.
. UPS Systems- Eaton Service Proposal! Agreement Monitor Card- new quote is
$2,900.00- Rick Meynard is working on it.
. Wildcat F ence- the fence has arrived and the plan is to have it installed in
November.
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Window and canopy le~ks:
· There is an issue with the gutters overflowing causing water to run down onto
the second and third floor windows and canopy. In order to repair the leaks,
Russ will look into finding someone to caulk and seal the windows and make
repairs wherever necessary,
V. Open issues
. This is information related to the transformer damage that occurred on
September 25, 2007. The following bills have been submitted to Stat,e Farm
Insurance for payment:
. Johnson Control Invoice for $363.96
· Air conditioner rental from Paul Davis- invoice total is $419.64.
· Handicap sign & pole were ordered from Cornerstone and due to be installed
in a few days, and the invoice will be forwarded to State Farm Insurance upon
receipt.
VI. New business
. Rick Meynard will draft a letter to Kentuckiana Comfort Center regarding an
itemized list of repairs and passwords needed for the system. The letter will
state that when requested repairs are made, a payment of the remaining bill of
$36,981.00 will be rendered within 48 hours of completion of said items on
list. Motion to approve letter made by John Perkins, seconded by Gary
Johnson, and carried unanimously.
. The next meeting date is scheduled for November 20th at 9:00 a.m.
VII. Adjournment
. With no further discussion, John Perkins made a motion to adjourn at 4:00
p.m. seconded by Russ Segraves and carried unanimously.
Minutes submitted by: Mary Jane Hunter
Minutes approved by: .-",
Russ Segraves
Building Commissioner