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HomeMy WebLinkAbout08-01-2007 i MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA AUGUST 1, 2007 Mayor Waiz called the meeting to order at 9:30 a.m. and on call of the roll those members present were: Street Commissioner Ellis and Councilperson Perkins. Also present were: Fire Chief Miles, Vehicle Maintenance Director Drury, Planning and Zoning Director Hicks, Street Department Director Ellis, Animal Shelter Director Wilder, Building Commissioner Segraves, Personnel Director Calabro, Police Officer Grimes, Purchase Order Clerk Blair, and Deputy Clerk Mayfield. Councilperson Perkins made the motion to approve the payroll, seconded by Street Commissioner Ellis and carried unanimously. Councilperson Perkins made the motion to approve the minutes of July 25, 2007, seconded by Street Commissioner Ellis and carried unanimously. Street Commissioner Ellis made the motion to approve the claims as presented, seconded by Councilperson Perkins and carried unanimously. LIABILITY INSURANCE Mayor Waiz said he has reviewed the insurance proposals from Indiana Municipal Alliance and Traveler's Insurance. After reviewing, he recommends approving Traveler's due to lower deductibles. Street Commissioner Ellis made the motion to approve Traveler's Insurance with Option 1, seconded by Mayor Waiz. Councilperson Perkins voted against it. His reason for voting against is simply because it is his understanding per legal advice from the City Council attorney that the Clerk Treasurer's office did legally execute the purchase of the insurance product. The check has been issued by overnight mail and the insurance is bound. He said this claim to Traveler's Insurance will not be processed and the point will be moot or will be in court for the next six months. He states for the record that this insurance has already been bound and the decision was made by the purchasing agency.. Mayor Waiz stated that the Alliance insurance is at a higher premium. Councilperson Perkins said this policy has more coverage. Perkins stated for the record that the Insurance Committee and the City Council did unanimously endorse Alliance Insurance and forwarded that information to the Clerk Treasurer's office per the committee's responsibilities. The money for the insurance policy is not in the Board of Public Work's budget but is in the Council budget and "``~,,_the City Council does appropriate that money and also approves those claims and it is his understanding that the City Council will approve the claim as submitted by the Clerk Treasurer's office. Mayor Waiz stated for the record that the Insurance Committee decided to go with one particular policy when they didn't know all the perimeters that they needed to actually quote the insurance properly and also they didn't want to review or take into consideration the other proposal. Councilperson Perkins said that is because they were refused access to the information. Street Commissioner Ellis said for the record that having served on the City Council for eight years and having his dog in some fights quite often with the previous Mayor that the City Council or the Clerk Treasurer's office could not enter into contracts as it is an executive function. The reason that he made this motion is because he thinks it is usurping the authority of the executive branch of government to do this. Councilperson Perkins attempted to say that the ordinance on this has been changed. RESIDENT ONLY PARKING- Police Officer Grimes said he would check the address at 501 E. 7th Street for resident parking. Councilperson Perkins made the motion to approve pending police approval, seconded by Street Commissioner Ellis and carried unanimously. UNSAFE BUILDING AT 315 MYRTLE STREET- Building Commissioner Segraves recommended that James Hack be given 15 more days to move the trailer at 315 Myrtle Street, seconded by Street Commissioner Ellis and carried unanimously. ~'~ Councilperson Perkins left the meeting at 9:40 am. FIRE STATION UPDATE- Heather Graninger gave an update on progress at the Fire Stations and City Services Complex. She said masonry work and brick work are being done. She also submitted a claim for approval to AML for work performed. Street Commissioner Ellis made the motion to approve the claim, seconded by Mayor Waiz. Councilperson Perkins returned to the meeting at 9:44 am. CHANGE ORDER #7- Councilperson Perkins made the motion to approve Change Order #7 for the Fire Stations in the amount of $12,218.95, seconded by Street Commissioner Ellis and carried unanimously. MOBILE MRI UNIT- Tito Castill asked the Board's approval to place a mobile MRI unit on Watt Street between Tenth Street and Eleventh Street twice a week. Councilperson Perkins made the motion to approve the request, seconded by Street Commissioner Ellis and carried unanimously. ~,,"'~, ' MOTORCYCLE FUNDRAISER- Patty Farmer asked permission to hold a fundraiser on August 4, 2007 for the owners of Third Base Tavern who were involved in an accident. She asked for a police escort from Third Base Tavern. She provided the Board with the route they will be taking. Street Commissioner Ellis made the motion to approve the fundraiser and route, seconded by Councilperson Perkins and carried unanimously. There being no further 'scussion to come before the Board the motion was made by Street Commis' er Ellis %,~ourn at 10:20 a.m. seconded by Councilperson Perkins and carried unani ously. // // ,e MAYOR ATTEST: '~, , CLERK ASURER