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Home My WebLink About07-25-2007e `I ~ .MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEF~ERSONVILLE, INDIANA JULY 25, 2007 In Mayor Waiz's absence, Engineer Miller called ;the meeting to order at 9:30 a.m. and on call of the roll those members present were: Street Commissioner Ellis sitting in for Engineer Miller and Councilperson Perkins. Also present were: Fire Chief Miles, Vehicle Maintenance Director Drury, Building Commissioner Segraves, Street Commissioner Ellis, Animal Shelter Director Wilder, Clerk Treasurer Wilder, Councilperson Wilson, Planning and Zoning Director Hicks, Personnel Director Calabro, IT Director Hardy, Assistant Police Chief Lovan, and Deputy Clerk Mayfield. Street Commissioner Ellis made the motion to approve the payroll, seconded by Councilperson Perkins and carried unanimously. Street Commissioner Ellis made the motion to approve the minutes of 7-18-07 seconded by Councilperson Perkins and carried unanimously. PROMOTIONS FIRE DEPARTMENT Councilperson Perkins made the motion to approve the fire department promotions, seconded by Street Commissioner Ellis and carried unanimously. (Attached) REQUEST FOR ACCESS TO CITY PROPERTY Bill Martin who owns property at 612 E. Chestnut; Street requested rear entry access by alleyway to property off Chestnut Street and Mechanic Street.. He said there are four steel posts that need to betaken out to gain access. After some discussion, Councilperson Perkins said he would go and take a look at the site and report back. Councilperson Perkins made the motion to table until next week, seconded by Street Commissioner Ellis and carried unanimously. I * I >~'IRE STATION UPDATE ~Ieather Graninger gave an update on progress at the Fire Stations and City Services Complex. She obtained a price for a new 24 inch steel beam', for the City Services Complex in the amount of $7,681.20. She is to get a price for a new hoist as well and bring back to the Board. Councilperson Perkins made the motion to approve the purchase of the beam, seconded by Street Commissioner Ellis and carried unanimously. She said the bid date for the Salt Barn is scheduled for August 15, 2007 at 9:30 am. Councilperson Perkins made the motion to approve the bid package for the Salt Barn, seconded by Street Commissioner Ellis and carried unanimously. I DOCK PARTY Bill Hughes asked the Board to approve a Dock Party for Saturday, July 28, 2007. Councilperson Perkins made the motion to approve the Dock Party, seconded by Street Commissioner Ellis and carried unanimously. $ANNER ACROSS TENTH STREET Dodie Ellis, a member of the Indiana Avenue Baptist Church. asked permission to hang a banner across Tenth Street commemorating the anniversary of the church. Councilperson Perkins made the motion to approve the banner, seconded by Sheet Commissioner Ellis and carried unanimously. PHONE MAINTENANCE AGREEMENT IT Director Hardy recommends the Essential package for $4,000.00 and said the City Attorney has reviewed the contract renewal. Councilperson Perkins made the motion to approve the phone maintenance agreement recommendation, seconded by Street Commissioner Ellis and carried unanimously. LIA$ILITY INSURANCE Peggy Wilder introduced individuals from InsurMax in regard to an insurance policy for liability. Diane Swank presented a summary of insurance listing discrepancies and remaining questions on the current policy. (Attached) Personnel Director Calabro said she has made all those corrections and changes and that she could have saved Ms. Swank a lot of time had she consulted her on this. Clerk Treasurer Wilder said she has requested this information over and over from Kevin Waiz and has never gotten it. Wilder said all information should have been filed in her office. Personnel Director Calabro said she has spent hours driving around checking addresses and gathering information. Diane Swank said she could only go on what information was in the Clerk Treasurer's office. Councilperson Perkins said as Chairperson of the Insurance Board he was taken aback by the discrepancies and mistakes gathered in the review of the current insurance listings. He said he appreciates the hard work by the Clerk Treasurer's office. Diane Swank introduced Randy Teltoe with Municipal Alliance program. He presented information on insurance coverage the plan offers. ~ He said many municipalities are using this company. Clerk Treasurer Wilder recommended that the Board take this plan under advisement for one week. Councilperson Perkins made the motion to table this for one week, seconded by Street Commissioner Ellis and carried unanimously. j There being no further discussion to come before the Board, Engineer Miller made the motion to adjourn the meeti__g_at 10:30 a.m., seconded by Street Commissioner Ellis and carried MAY ATTEST: r CLERK TREASURER I, j ti ;~ _ ~EFF'EI~S®l~,LE I+ IIiE DEPT o P1~OIVIOTI®I~tS CAPT. MIKE MC CUTCHE®IeT - Will be promoted to Major in Fire. Prevention Bureau LT. CHARLES HA`TEN - Will be promoted to rank of Captain SGT. RUSTY HALL - ~A7i11 be promoted to rank of Lieutenant ~`"~' F.F. BRUCE DE ARK -Will be promoted to Sergeant ,Y ~ ~,~ ief Clark E Mile i INDIANA MUNICIPAL INSURANCE ALLIANCE HCC Insurance Company City of Jeffersonville Date of Proposal : July 25, 2Ut17 ?~ 1 Effective August 6, 2007 BLANKET BASIS -REPLACEMENT COST -AGREED AMOUNT SPECIAL FORM - 90% Coinsurance - 5 2,500 Deductible Per Occurrence Property and Contents Values: $50,148,646 Alliance Program Includes: Accounts Receivable. $250,000. ANY ONE OCCURRENCE Animal Mortality (on duty only) $10,000 .ANY ONE OCCURRENCE Back up of sewers and drains $25,000 ANY ONE OCCURRENCE Business Income $100,000 Building Ordinance or Law $250,000 (loss to undamaged portion of bldg & demolition costs. 10% of the SOV bldg. value for increased cost of const) Building Glass LIMITATION DELETED Communication Towers $100,000 ANY ONE OCCURRENCE Debris Removal (25% of direct physical loss or damage} PER POLICY PERIOD Extra Expense $500,000 PER LOCATION Electrical Utilities Interruption each described premises $25,000 ANY ONE OCCURRENCE Emergency Portable Equipment $437,680 ANY ONE OCCURRENCE Earthquake Coverage ($25,000. Deductible) $5,000,000 FIOOd Limlt (A&V zones excluded - $25,000 deductible) $5,000,000 Fairs or exhibitions $50,000 ANY ONE OCCURRENCE Fine Arts ($5,000 any one item) $25,000 ANY ONE OCCURRENCE Fire Department Service Charge (no deductible applies) $5,000 Fire Equipment Recharge (no deductible applies) $5,000 Foundation of Machinery powest basement floor) $500,000 ANY ONE OCCURRENCE Golf Course Greens $100,000 Grounds Maintenance Equipment $100,000 Interior Damage to Bldg/Personal Property LIMITATION DELETED Inventory or Appraisal incurred expenses $10,000 ANY ONE CLAIM Newly Acquired or Constructed Property $1,000,000 EACH BUILDING Newly Acquired or Constructed BBP $250,000 EACH BUILDING Outdoor Property jincludes trees, shrubs, plants, lawns, $10,000 ANY ONE OCCURRENCE road signs, guard rails, traffic lights, playground equip, score boards, fences, back stops and goal posts and signs not attached to bldgs) Signs attached to Bldgs. (additional coy. under Inland Marine) $5,000 ANY ONE OCCURRENCE Pattern, Dies, Molds and Forms LIMITATION DELETED Paved Surtaces (includes playgrounds, running tracks, $100,000 ANY ONE OCCURRENCE athletic courts & tennis courts. Does not cover damage by vehicles, freezing or thawing) Personal Effects and property of employee or volunteer $50,000 ANY ONE OCCURRENCE (limit of $1,000 any one employee or volunteer) Personal Effects and property of others $15,000 ANY ONE OCCURRENCE Premises Boundary (Increased distance extended to 1000 feet) Property in transit $25,000 ANY ONE CONVEYANCE Property off Premises $100,000 ANY ONE OCCURRENCE Pollutant Clean up and Removal each 12 month period $10,000 Theft damage of non-owned buildings $50,000 ANY ONE OCCURRENCE Underground pipes flues Or drains (tooo n of premises) $1,000,000 ANY ONE OCCURRENCE Unnamed Locations $250,000 ANY ONE OCCURRENCE Valuable Paper & Records - (Includes cost of research) $250,000 EACH PREMISE INLAND MARINE TOTAL LIMIT $2,500 ded. $7,557,834 Replacement Cost Total Limit includes $483,080 unscheduled equipment and $50,000 Contractors Equip Rented from others CRIME COVERAGE Coverage C - (Theft, Disappearance & Destruction) Forgery or Alteration Computer Fraud Employee Dishonesty Coverage O (includes faithful performance) $25,000 Inside $25,000 Outside $25,000 $25,000 $50,000 Per Loss $1,000 deductible applies to All lines of Crime ,'+ I ~''. Total Limit $500,000 Any One Occurrence Extra Expense $Included Media Coverage $Included Any transit or laptop away from described premises $10,000 Any One Occurrence System Breakdown coverage (artificially generated $10,000 Any One Occurrence (electrical current, dampness/dryness! changes in temp. marring or scratching at described premises) Deductible $2,500 GENERAL LIABILITY - Occurrence Form $1,000,000 .Per Occurrence $3,000,000 Aggregate Governmental Medical Liability Fire Legal Liability Limit $50,000 Employee Benefits Limit: $1,000 ded. $1,000,000 Per Occurrence Claims Made Retro Date 08/06/2005 Empl Benefits $3,000,000 Aggregate Premises Medical Payments $10,000 .Per Person Cemetery Professional Included Nate: $4,000,000 Dollar Umbrella provides the General Liability with $5,000,000 $7,000,000 Employee Benefits Liability $5,000,000 $7,000,000 PUBLIC OFFICIALS LIABILITY -Claims-Made Form Fully Retro Limit: $1,000,000 Per Occurrence $1,000,000 Aggregate Subject to $10,000deductible* Emalovment Practices Liability included *Deductible includes Loss and Loss Adjustment within Deductible Claims-Made Retro Date: 08/06/1997 Note: $4,000,000 Dollar Umbrella provides the Public Officials with $5,000,000 $5,000,000 3 `~ LAW ENFORCEMENT LIABILITY - Limit $1,000,000 Subject to $10,000 deductible* $1,000,000 *Deductible includes Loss and Loss Adjustment within Deductible Premises medical $10,000 Note: $4,000,000 Dollar Umbrella provides Law Enforcement with Per Occurrence Aggregate Per Person $5,000,000 $5,000,000 AUTOMOBILE Based on 209 vehicles -values per schedule Limit of Liability $1,000,000. Combined Single Limit Auto Liability Deductible - $5,000* *Deductible includes Loss and Loss Adjustment within Deductible Medical Payments $5,000 Each Person Uninsured/Underinsured Motorist Coverage $1,000,000 Non-0wned and Hired Liability Non Owned and Hired Physical Damage coverage $35,000 Comprehensive & Collision per schedule Employees driving personal vehicle $500 Physical Damage to autos increased to $1,000 Comprehensive and $2,500 Collision on all vehicles With Physical Damage coverage Note: $4,000,000 Dollar Umbrella provides Auto Liability $5,000,000 CSL COMMERCIAL UMBRELLA: Aggregate Limit $4,000,000 Occurrence Limit $4,000,000 Retained Limit $10,000 ,.ALLIANCE PREMIUM: $346,685 HCC ~nsurance Company Terrorism Coverage: Property & Liability: $2,275.00 **TRIA Extension does NOT apply to Automobile Liability These Terrorism Premiums are in addition to the above quoted premium!! Agent should advise at the time of binding coverage whether or not to include the Terrorism Premiums quoted. Entire quote subject to the Terms and Conditions of the policy. Quote good for 30 days j a 4 !I BOILER & MACHINERY TRAVELERS INSURANCE COMPANY Limit of Insurance $55,263,511 *Deductible $2,500 Premium $6,351 OPTIONAL QUOTES AND PREMIUMS: 1. The traffic lights valued at $3,036,000 under the inland marine estimated cost $7,059 is included in the package premium above. . .. 2. To Increase the property deductible to $5,000 the annual savings would be $1,302:00 and to increase the inland marine deductible to $5,000 the annual savings would be $709.00 3. Special_Conditions: Auto_Liability Deductible has been increased to $5,000. Auto Physical Damage Deductibles hive been increased to $1,000. Ded. Comprehensive and $2,500 Collision i a: ' CITY OF JEF rlaysquare rarWmecnan~c st vuffy Landing Boat Slips -Bob Hedge Park 501 E. Court Ave -Highland Park Animal Shelter -Wathen Park CAST Bldg Leased -Construction Office 1600 Spring Hill Aquatic Center Park Office/Frederick Ave Ken Ellis Center Bob Hedge Park - River Falls Lounge City Hall Completion Fountain 0 City Hall Lift Stations 24 Listed 207 Autos Government Surplus Autos Computer Equipment Fine Arts Floater $370,000 Police Dogs--No Coverage CRIME COVERAGE Employee Theft $50,000 per loss Loss In/Outside of Bldg $25,000 forgery or Alteration NOT COVERED Computer Fraud NOT COVERED River Stage Hull Only Coverage (Separate Policy) Audio-Visual Coverage- River Stage Traffic Signals -33 Not Covered Rpl Cost $92,0000 Repair $25,0000 Expiring Policy 7Y/CASUALTY INSURANCE REVIEW Values Corrections/Questions Mulberry St Not Bob Hedge Park Not High-and Pk; was 501 Ct Ave deleted? Wathen Pk not at Animal Shelter Construct.Off not in bldg No longer pool--park only Deleted ? $600,000 New value added? $200,000 New Playground Equip Endorsement? Deleted ? $4,500,000 Values Added?: Bldg; contents; EDP $30,000 Added? 13 Additional not Scheduled 209 Vehicles Covered? $339,760 Proposal: $500,000 What is covered? Covered under Alliance Proposal Proposal Coverage Employee Theft $50,000 per loss Loss In/Outside of Bldg $25,000 Forgery or Alteration $25,000 Computer Fraud $25,000 Certificates of Ins.from Contracted Services? $400,000 Stage Valued ? $197,000 Scheduled? $3,036,000 Coverage Option Premium: $7059 Not Included Below Building & Personal Property Valuation $46,346,714 2006 Caterpiller Loader Endorsement' 117 000 Total Values $46,464,023 Premium $315,687 Endorsement Premium " 309.00 Total Premium $315,996.00 i Information prepared by Office of Clerk Treasurer. $50,148,646 $345,977 7/24/2007