HomeMy WebLinkAbout01-23-2006MINUTES OF THE SANITARY SEWER BOARD OF
THE CITY OF JEFFERSONVILLE
January 23, 2006
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's
Conference room in the City County Building, Jeffersonville, Indiana on the 23rd day of
January, 2006.
Mayor Waiz called the meeting to order at 3:10p.m. Board Member Doug Ralston and Jeffrey
Caldwell were present. Also present were Bob Miller, Robert Miller, Jorge Lanz, Mark Sneve,
Greg Filer, Les Merkley, Klm Johnson, Peggy Wilder, Barbara Hollis, Tim Wells, Mike Myers,
Alan Applegate, John Montgomery and A1 Goodman.
Jeffrey Caldwell moved to approve the agenda with the additions, seconded by Doug Ralston,
passing unanimously.
The November 7, 2005 minutes were presented to the board for approval. Jeffrey Caldwell
moved to approve the minutes as presented, seconded by Mayor Waiz, passing unanimously.
The November 28, 2005 minutes were presented to the board for approval. Jeffrey Caldwell
moved to approve the minutes with correction, seconded by Doug Ralston, passing unanimously.
The claims were presented to the board for approval. Jeffrey Caldwell moved to approve the
claims as presented, seconded by Doug Ralston, passing unanimously.
John Montgomery addressed the board regarding the status of the Longview Beach Sewer
Extension Agreements. Les Merkley advised the board he has reviewed the agreement and all is
in place. Doug Ralston moved to approve the Longview Beach sewer extension contingent upon
the final agreements, seconded by Jeffrey Caldwell, passing unanimously.
Peggy Wilder addressed the board regarding Tim Wells and the fixed asset project. Peggy
requested that the board approve the contract for additional funds to Mr. Wells to fmish the
project in compliance with the State Board of Accounts. Peggy advised the board that this
project was originally complete by Mr. Crum, however, it did not meet the State Board of
Accounts regulations. Mr. Wells informed the board he was confident he could complete the
project in compliance with the State Board of Accounts. Jeffrey Caldwell moved to approve the
contract for Mr. Wells in the amount of $11,500.00 seconded by Doug Ralston, passing
unanimously.
Kim Johnson addressed the board regarding the increase of the Recorder's Fee from $19.00 to
$23.00 which the client pays when the lien is placed on them.
Barbara Hollis addressed the board regarding the Revenue Fund. Les Merkley will look into the
situation and advise.
Alan Applegate addressed the board regarding Steeple Chase and Stonybrook Agreement from
January 2004. Mr. Applegate requested the accounting information from individuals that have
tapped on to the sewer line. Jorge advised he has all the agreements and permits issued. Les and
Jorge will meet and advise the board and Mr. Applegate.
Doug Dixon with CSX addressed the board regarding the sanitary sewer at 2500 Old US
Highway 31 previously discussed. Mike Myers advised the board of his findings and
recommendations. Jorge Lanz will look into the situation and advise the board at the next
meeting.
A1 Goodman from the Dallas Group addressed the board regarding the proposed Force
Main/Product Piping Project. Mr. Goodman proposed a concept for discharge and asked the
board to entertain the proposal so the at the Dallas Group may continue with data testing and
continue the proposal with IDEM's standards.
Greg Filer addressed the board regarding Quarry Bluff status. Les Merkley advised he has a few
comments and minor revisions.
Mr. Vinezi of Team Contracting addressed the board regarding the additional expenses due to
the Hurricane and economy. Doug Ralston proposed that he gather the affidavits of cost and
propose a fair offer to the Sewer Board. Mr. Vinezi will gather the requested information and
submit a proposal as soon as possible.
Mark Sneve presented the Summary of Ongoing Public Works Projects.
Jorge Lanz presented the Status Report.
Doug Ralston moved to approve the offers to the individuals on State Road 62/Utica Sellersburg
Road Sewer Extension project as presented with appraisals, seconded by Jeffrey Caldwell,
passing unanimously.
Doug Ralston moved to approve the revised work plan regarding the Ohio and Indiana Avenue,
seconded by Jeffrey Caldwell, passing unanimously.
Robert Miller presented the Financial Report.
Robert Miller addressed the board regarding (individual) tap-in fee payment plan. Bob advised
the board that the individual have been paying a sewer bill, approximately a total of $700.00 but
have not been tapped on. Bob also advised the board that a lien has been placed on the property.
Les advised Bob to have lien released and that individual pay the $1500.00 tap in fee less the
amount paid in total sewer bills. If a payment plan is still needed, Les advised Bob to work with
them.
Mayor Waiz addressed the SOQ's short list and review. Doug Ralston is adamant that they NOT
short list and interview. Mr. Ralston believes it is a waste of time for the individual companies.
Jeffrey Caldwell agrees. Mayor Waiz believes it would be a disservice to the City. Les Merkely
addressed some conflict of interest issues with Doug Ralston. Doug adamantly denied any
conflicts of interest and advised all parties there were no improprieties.
Doug Ralston moved to select Malcolm Pirnie based on the Statement of Qualifications,
seconded by Jeffrey Caldwell, Mayor Waiz abstains and comments "this is a bad way to do
business", motion passes with two votes and one abstains.
ATTEST:
Peggy~-~l,}a~..,~ ~ecretary Treasurer