HomeMy WebLinkAboutWHAS Open Record Request 3-15Memorandum
TO:
FROM:
RE:
DATE:
Peggy Wilder
Anne Marie Galligan
WHAS Open Records requests dated 3/13&15/02
March 15, 2002
Lynn said that you have received by fax two open records requests from Eric Zeger of WHAS--
one dated March 13, 2002 and one dated March 15, 2002. I also received both requests and
have reviewed them.
The March 13 request is for copies of all Board of Works meeting minutes from Jan., 1998 thru
March, 2002. You may, at your option, have your office staff copy those minutes and charge Mr.
Zeger for the actual cost of the copies (not including the labor involved), or require that Mr. Zeger
send someone to copy the minutes on your copy machine and charge him for the actual cost of
the copies.
This letter also requests the names of any independent contractors hired to work on the Pleasant
Run Project, as well as "a description of the work each is doing and what they are being paid."
As we previously discussed, the Indiana Open Records law requires only that the City's records
be open for inspection. It does NOT require that you, or anyone else, compile information from
those records in a parti,cular format. Again, at your option, you may attempt to compile the
information Mr. Zeger requests. However, please be aware that if you do so you are opening
yourself to the possibility that Mr. Zeger will not agree with your compilation or that he will
maintain that it is-incomplete. Therefore, it is my recommendation that Mr. Zeger be informed
that all contracts and claims for payment are in your office, and available for his inspectioa and
cppying. He must, pursuant to IC5-14-3-3(a)(1) identify with reasonably particularity the record
he is requesting. He must also pay the actual cost of any copies he makes.
The March 15 request asks for all "Management Reports" from the Pleasant Run Project.
i Assuming there exist any "Management Reports" prepared concerning Pleasant Run, they would
./ be exempt at the City's discretion under lC 5-14~3-4(b)(6) as intra-agency or interagency advisory
': or deliberative material, that are expression of opinion and communicated for the purpose of
~ decision making. Please advise me if you are aware of anysuch documents. I wish to review
,~them (if they exist) prior to making any decision concerning disclosure.
The City must respond in writing to the earlier request for disclosure by 2pm on Wednesday,
March 20. The response to the second request for disclosure is due by 3pm on Friday, March 22.
Please let me know by noon on Tuesday, March 19 if you want me to prepare the written
responses.