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HomeMy WebLinkAbout12-11-2000MINUTES OF THE SANITARY SEWER BOARD OF THE CITY OF JEFFERSONVILLE December 11, 2000 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in the City County Building, 3reffersonville, Indiana on the 1 lth day of December 2000. Mayor Tom Galligan, with Secretary Treasurer Peggy Wilder at the desk, called the meeting to order at 4:05 PM. Board Members Jeffery Caldwell and Jack Jordan were also in attendance. The Mayor asked if there were any changes to be made to the agenda. Two additions were made, including the addition of 1306 Basswood Court and the Summary of Ongoing Public Works Projects. A motion to approve was made by Jack Jordan, seconded by Jeffery Coldwell. The Mayor asked if the Board had any changes to the minutes of the previous meetings. Mr. Jordan said he had not had time to read them, and action on the minutes was delayed. VenuSoft Computer Presentation Joey Rivera, of VenuSoR told the k~oard that he had taken a look at the current computer situation. He would like to start on the scope as soon as possible, and give the Board a network diagram. Jeffery Coldwell would like to look at the current network system before discussing a proposal with VenuSoft. He told the Board he may want to expand the scope. Mr. Rivera will be back at the next meeting for further discussion. Notice of Violation Ray Wilkey, of EMC presented the Board with a Notice of Violation for Ashland Real Estate. He asked for Board approval to send the Notice. A motion to approve was made by Jefferey Coldwell, seconded by Jack Jordan, passing unanimously. EMC Report on Wastewater Treatment Plant Operations Ray Wilkey, of EMC went over the monthly written report pl'esented to the Board. A general discussion followed. Jacobi, Toombs & Lanz: Current and Pendint Projects. John Toombs, of Jacobi, Toombs & Lanz gave the Board the December Report. He told the Board that there had not been many changes since the previous month. Jack Jordan asked about the temporary holding tank permit, and asked why the Board had not been notified. The Mayor said the permit wasn't applied for correctly because the chain of paperwork was unclear. He told the Board that the permit had been obtained. Report on Delinquent Accounts Gelsena Smith gave the Board the requested print out on the Sewer adjustments, and Jeffery Caidwell said he would go over those. The Mayor asked how the hens were coming, and she told the Board that she was currently working on delinquencies of $500 to $1,000. She said that the delinquent collections were going well, and the Board discussed the collections report. Jack Jordan complimented Ms. Smith, and said he appreciated the work she was doing. 39 Arctic Springs Harvey Galvez came to the Board representing his mother-in-law who lives at 39 Arctic Springs and addressed the Board regarding her sewer bill. He said his mother-in-law is elderly, and was not aware that there was a leak in her toilet. The Mayor told him that the problem was that the water was treated by the sewer system. Mr. Galvez told the Board that $287.00 was currently due. The Mayor asked the Board for direction. Mr. Caldwell said the Board should be consistent. Mr. Jordan said that this was a special case, and he would like to have the City Attorney review this. Mr. Gaivez will get copies of the bills and repairs made to the Board. Summary of On~oin~ Public Works Projects. Mark Sneve, PEH Engineers, went over the report he presented to the Board. The Board discussed the N-PESD permit requirement, and the environmental data gathered by ORSANCO. He told the Board that PEH has completed the design of replacement sludge flow meters and would like to open the bid January 8th. The Board discussed the Influent Flume Construction, and Mr. Jordan asked if the Board would be asked to review the project. Mr. Sneve also noted problems with Smith Contractors that had been corrected. A general discussion followed. 1306 Basswood The Board discussed property at 1306 Basswood, owned by Ruth Hale. The homeowner sent notice that the sewer had backed up in her home. Mr. Wilkey told the Board that the Sewer department did not have the opportunity to look at the damage. She wanted to know how to get re-imbursement from the City. Mr. Wilkey told the Board that the EMC employees had also been given training on what to do when this situation arises. The City Attorney will review the claims when presented. Claims Secretary Treasurer Peggy Wilder told the Board that the Claims had been left offthe agenda, and asked the Board to review them. After a discussion regarding the claims, Jack Jordan made a motion to approve the claims as presented, seconded by Jeffery Caldwell, passing unanimously. Hansen Technoio~, Gary Berry of Hansen Technology went over the proposal for the City of Jeffersonville. He addressed the current client base, and GASB 34. He gave a system demonstration. Jack Jordan asked if the program should be implemented citywide. Mr. Berry said he believes that starting with the sewer can effectively lead the City into an overall plan of implementation. Mr. Jordan asked what the time frame and costs of the asset conversion would be. Mayor Galligan asked about the price tag. Gray Berry distributed a proposal, with an implementation cost of $62,190 for Phase I and $81,070 for Phase II. The Mayor had questions regarding the cost per seat, and a discussion followed. Jack Jordan asked about the conversion of data again and Mr. Berry told him that was an optional service that could be provided for approximately $5,000. Mayor Galligan would like Joey Rivera to work with Mr. Berry to customize the program to the needs of the City. A general discussion regarding the so,ware and the purchase of seats followed. There being no further business to discuss, the meeting adjourned at 7:10 PM. ~G~~IVlember ATTEST: Clerk Treasurer Peggy Wilder