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HomeMy WebLinkAbout11-16-2000MINUTES OF THE SANITAR'~ SEWER BOARD OF THE CITY OF JEFFERSONVILLE November 16, 2000 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in the City County Building, Jeffersonville, Indiana on the 16th day of November 2000. Mayor Tom Galligan, with Clerk Treasurer Peggy Wilder at the desk, called the meeting to order at 4:10 PM. Board Members Jefferey Caldwell and Jack Jordan were also in attendance. Also present were City Attorney Anne Marie Galligan, Jorge Lanz and John Toombs of Jacobi, Toombs and Lanz Engineers, Mark Sneve of PEH Engineers, Jim Traylor, EMC and Ray Wilkey, EMC. The agenda was approved with the addition of the following items: GIS Report; Bob Miller regarding a backhoe purchase; ORSANCO; Billing; and Standard Specs on Lift Stations. Jefferey Caldwell made a motion to approve the agenda with the changes, seconded by Jack Jordan, carded unanimously. The claims were presented by Secretary Treasurer Wilder, with the following additions: Greenbaum and Associates in the amount of $2,687.70; Butler, Fairman & Seufert in the amount of $2,550.00; Jacobi, Toombs and Lanz (SRF) in the amount of $10,420; and Reynolds, Inc. (SKF) in the amount of $525,279.60. Mayor Galligan asked if the Board members had received and reviewed the minutes, and Jeffrey Caldwell made a motion to approve the minutes, with a second by Jack Jordan. The minutes were approved unanimously. Monthly Collections and Delinquent Accounts Report Mayor Galligan told the board that he would like to put a lien on the properties that owe over $2000. He would like to ask the Court for permission to cut off sewer service to the property. He would also like to put a lien on anything over $200 owed. This protects the City from losing money in bankruptcy. He would also like to advertise the delinquencies in the newspaper. Jack Jordan made a motion to accept the $200 threshold, and a discussion followed. Mr. Jordan amended the motion to read that the property owner must be $200 delinquent or 3 months in arrears before a lien will be placed on the property, seconded by Jefferey Caldwell, carrying unanimously. Jack Jordan made a motion to make the names of those declared delinquent by $200 or 3 months available to the press for publication. This motion was seconded by Jeffery Caldwell, and carried unanimously. Construction and Plan Project Report Jorge Lanz, of Jacobi Toombs and Lanz went over the report distributed to Board members. A discussion followed regarding those projects in planning stages and under construction. GIS Report Update Jorge Lanz introduced the members of the GIS planning committee. He presented a contract for services to provide aerial mapping and GIS services. Mayor Galligan asked how long the project would take, and Mr. Lanz told the Board that he estimated 1 year. G. I. S. Planning Committee member Mr. Beyke said that the timetable depended largely on outside agents. Mayor Galligan told GIS committee members that this project was essential to the City and would like to see it implemented as quickly as possible. Jack Jordan made a motion to approve Supplemental Agreement # 1 Between The City of Jeffersonville and Jacobi Toombs and Lanz, INC. to Provide Aerial Photography and GIS Services. A discussion followed. The law regarding the fees for this type of information was discussed. Jeffery Caldwell seconded the motion, and it carried unanimously. WWTP Operations Report Summary Ray Wilkey, EMC, went over the Monthly Operational Report presented to the Board. A discussion followed. The Mayor asked that Board members look at Attachment C in the monthly operation manual provided by EMC. He went over the BOD readings, and told the Board that changes with Wyandotte has drastically reduced those figures. A general discussion regarding the Report Summary followed. Technical Specifications for Lift Stations Ray Wilkey, EMC, distributed the Technical Specifications for Lift Stations. Mayor Galligan suggested that the Board review the document and discuss it at the next meeting. SCADA Proiect Fee Proposal Mark Sneve of PEH Engineers presented the Board with a memo review of the proposed fee for engineering services for the Process Control Systems Improvements (SCADA) Project. He recommended that the Board accept the proposed engineering fees from Donohue. Summary of On~oin~ Public Works Proiects Mark Sneve, PEH Engineers, distributed the summary to the Board and went over it. He said that project 3and 4 were on hold due to lack of confidence in historical data. Mr. Sneve also went over a report on the state of the Ohio River. He said the discussion he attended on the state of the Ohio River was disappointing. He did not realize the fiver was in such bad shape. Property at 632 East 8th Street Mayor Galligan told the Board that a realtor had left water running and had driven up a costly bill in the amount of $143.00. She would like some relief. Mr. C aldwell recommended meeting her halfway on the bill. He made a motion to allow Mrs. Neil a $75 credit toward her water and sewage bill. The motion died for lack of a second. Mr. Jordan said that people had a responsibility to attend to their property. Mayor Galligan reminded the Board that because this was an inside faucet, the water was treated and a service was performed by the City. Mr. Jordan said the realtor should have checked the water, and the City should bear no responsibility. No action was taken. 4182 Silver Slate Drive No one was available for comment. VenuSoft Computer Proposal Joey Rivera told the Board that he read in the Evening News that the City was looking to outsource Sewage Billing, and told the Board that is the type of service VenuSoft provides. He said he would like to help with the Scope of Services and implementing a project. Mayor Galligan told the Board that VenuSoft had met with City officials on other computer services. Mr. Caldwell said that the Sanitary Sewer Board is currently studying the possibility of outsourcing billing, and that he is more interested in looking to do it outside rather that inside. Mr. Rivera told the Board that VenuSoft services Humana, Vencor, UPS and others. He has a staffof 30 and all are Microsoft certified. Mr. Rivera asked to return at a later meeting with add ional information on the scope of services he sent to the City. There being no other business to discuss, the meeting was adjourned at 7:05 PM. Mayor Tom Galligan, Ex~ ive Member ATTEST: lerk~as~t~r Peggy Wilder