HomeMy WebLinkAbout08-14-2000MINUTES OF THE SANITARY SEWER BOARD OF
THE CITY OF JEFFERSONVILLE
August 14, 2000
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the
Mayor's Conference Room in the City County Building, Jeffersonville, Indiana on the
26th day of July 2000.
Mayor Tom Galligan, with Clerk Treasurer Peggy Wilder at the desk, called the meeting
to order at 4:15 PM. Board Member Jefferey Caldwell was also in attendance. Board
Member and Engineer Jack Jordan was absent. Also present were City Attorney Anne
Made Gall/gan, Jorge Lanz and John Toombs of Jacobi, Toombs and Lanz Engineers,
Brian Dixon of Omni Engineering, Mark Sneve of PEH Engineers and Jim Traylor,
Project Engineer, City of Jeffersonville Wastewater Treatment Plant, and Ralph Johansen
of GRW Engineers.
Mayor Galligan asked if the Board members had received and reviewed the minutes, and
Jeffrey Caldwell made a motion to approve the minutes, with a second by Mayor
Galligan. The minutes were approved unanimously.
A discussion was had regarding the delivery of the meeting packets, and Jeffrey
Caldwell's will be delivered to his office and Jack Jordan's to his home. The Mayor
explained that the packets would be delivered by the Police Department. Packets will be
prepared for the press and public as well.
Gelsena Smith, the Director of the Sewage Billing Office, handed out a Jeffersonville
Sewage Department Delinquent Report, and gave an update to the Board regarding
delinquent sewage accounts. She said that a collection letter had been sent, and
$37,879.20 was collected. Ms. Smith recommended that the sewage bills be placed in the
name of the property owner and not the tenant for easier collection.
Jorge.Lanz of Jacobi, Toombs and Lanz gave the City of Jeffersonville CSO Program
overview. He indicated that an extension had been requested, and with the Board's
permission he would give a more detailed report at a later date. A discussion regarding
the CSO Program followed. The Mayor went over the CSO Seminar, and will give a copy
of the brochure to Board member Caldwell.
The Board had a discussion regarding written reports to the City Council, and Board
Member Caldwell passed out a sample report from MSD for the Board's review. He liked
the format because it provided an avenue to look at work orders and cost of the projects
in progress. The Board held a discussion on the feasibility of providing such a report.
The RDF advertising for Contractors and RFQ to advertise for Statement of
Qualifications was discussed briefly, and will be place back on the agenda when Jack
Jordan is available.
Mark Sneve of PEH Engineers explained the City of Jeffersonville NPDES Permit for
Wastewater, and a discussion followed.
The Mayor advised the Board that the Drainage fee was approved by the Council on the
first reading and the final reading is scheduled for the September 11, 2000 meeting.
Clerk Treasurer Wilder presented the fund report and went over the individual accounts
with the Board. Board Member Caldwell would like to see the cash flow report generated
by the State Board of Accounts done for the Sanitary Sewer Board on a quarterly basis.
Clerk Treasurer Wilder will look into the feasibility and cost of preparing this report.
JerSey Caldwell then brought up the reporting format for outstanding work orders and
made a recommendation for Hansen computer software. City Attorney Anne Marie
Galligan noted that the software would have to be approved by the State Board of
Accounts, and a general discussion followed.
Mayor Galligan recommended that Peggy Wilder be appointed Secretary Treasurer to the
Board, seconded by Mr. Caldwell. Peggy Wilder was appointed Secretary Treasurer by a
unanimous decision.
Mayor Galligan then asked if anyone in attendance had comments, and Jorge Lanz
distributed a Status Report on Jeffersonville Sewer Projects. An overview of the projects
was presented, and a general discussion regarding the projects and cost estimates
followed. Jeffxey Caldwell requested that the report be placed in a narrative format to
provide more information.
Mark Sneve of PEH Engineers provided a Summary of ongoing Public Works Projects to
the Board, and an explanation followed.
There being no other business to discuss, the meeting was adjourned at 5:25 PM.
Mayor Tom Galligan, Execdt~ve Meml:~r
ATTEST:
Clerk Traea'~arer Peggy Wilder