HomeMy WebLinkAbout09-24-2001MINUTES OF THE SANITARY SEWER BOARD OF
THE CITY OF JEFFERSONVILLE
SEPTEMBER 24, 2001
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the
Mayor's Conference Room in the City County Building, Jeffersonville, Indiana on the
24t~ day of September 2001.
Jack Jordan called the meeting to order at 4:10 p.m. Also present were Board Members
Jeffrey Caldwell, John Toombs, Mark Sneve, Brian Dixon, Mike Myers, Tim Crawford
and Robert Miller.
The agenda was presented to the board for approval. The mayor was not presem
therefore, the discussion regarding Longevity for Sewer Employees was removed.
Jeffrey requested to replace Kim Myers, the new manager for the sewer billing
department, as number 7. Jeffrey requested to add Mr. Robert Miller on the agenda. Tim
Crawford requested a capitol improvement request to be added as 6b. Jeffrey Caldwell
motioned to approve the agenda as revised, Jack Jordan seconded, passing unanimously.
The minutes of September 10, 2001 were presented for approval. Jeffrey Caldwell
motioned to approve as presented, Jack Jordan seconded, passing unanimously.
The Claims were presented for approval. Jack Jordan requested additional information
regarding the S & M Precast claim. Brian Dixon advised he would look into
reimbursement to the Operating and Maintenance Fund and will advise the board. Jeffrey
asked if the IN State Board of Accounts was pro-rated to the sewer board or if the
amount of $3,844.00 was a total amount that should be pro-rated. Jeffrey Caldwell
motioned to approve the claims with the adjustment of S& M Precast and IN State Board
of Accounts being prorated, if needed, seconded by Jack Jordan, passing unanimously.
John Toombs presented and reviewed the Project in Planning Report with the board.
Mark Sneve presented and reviewed the Executive Summary with the Board. Mark
addressed the board with a presentation regarding Population Projections and
Conveyance Model, which he presented to the Mayor last week. Jeffrey commented that
he would like an independent consulting firm involved in the process when the time
arrives. Jack commented that he believes PEH Engineers and JTL are suitable. Jeffrey
asked to address the subject at a later time.
Kim Myers, Manager of Sewer Billing Department, advised the board the computers and
printers are now working completely and all the billing is out. Jack Jordan advised Kim
that the board received monthly reports on the delinquent accounts and the lien process
and when should the board expect to receive such reports in the future. Kim advised the
board the system has not been able to process such reports as of yet but she will look into
and have the reports at the next board meeting.
Tim Crawford, EMC, presented and reviewed the monthly reports for July and August
with the Board. Tim advised the board that Joe Hembree is the new Safety Coordinator
for the facility and he is employed by EMC. Tim advised he has a proposal to save
$150,000 and will address the board at the next meeting. Tim requested a Capitol
Improvement Request for the HVAC Unit at the Treatment Plant. Tim presented two
proposals for the replacement unit: Kempf Heating and Cooling in the mount of
$6,925.00 and Crain Heating, Air Conditioning & Refrigeration, Inc. in the amount of
$7,338.00. Jeffrey Caldwell motioned to approve the Capitol Improvement Request to
Kempf Heating & Cooling in the amount of $6,925.00 in accordance with thee proposed
specifications, Jack Jordan seconded the motion, passing unanimously.
Jeffrey introduced Robert Miller, financial consultant, to the board. Jeffrey would like to
see monthly reporting for the department and if he would look into the bylaws. Robert
addressed the board with his background and supplied a resume. Robert advised the
board the scope of work the board is looking for is within his parameters of expertise.
Jack requested to set up an executive session at the next meeting to discuss the hiring of
Robert Miller.
Board Comments:
Jeffrey Caldwell requested to add the payroll schedule and voucher information to be
addressed at the next board meeting.
Meeting adjourned at 5:45 p.m.
Mayor Tom Galligan
ATTEST:
Peggy Wilder, Secretary Treasurer