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HomeMy WebLinkAbout05-14-2001MINUTES OF THE SANITARY SEWER BOARD OF THE CITY OF JEFFERSONVILLE May 14, 2001 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in the City County Building, Jeffersonville, Indiana on the 14th day of May 2001. Mayor Tom Galligan called the meeting to order at 4:15 p.m. Also present were Board member Jeffrey Caldwell, Peggy Wilder, Ray Wilkey, Mark Sneve, Gelsena Smith, John Toombs, Mark Wright (EMC), Chris Keil, Voncy Smith, and Brian Dixon (Omni Engineering). The Agenda was presented to the Board for approval. Gelsena asked for Voncy Smith with the New Albany Sewage Billing Department to be added. Jack Jordan requested to add the Jacobi, Toombs and Lanz Operations report. Jack Jordan made a motion to approve the agenda with the additions, seconded by Mr. Caldwell, passing unanimously. The minutes of the April 23, 2001 were presented for approval. Jack Jordan motioned to approve minutes as corrected, Jeffrey Caldwell seconded the motion, passing unanimously. The claims were presented for approval. Jack Jordan motioned to approve claims as presented, Jeffrey Caldwell seconded, all in favor, passing unanimously. Voncy Smith from New Albany Sewer Department addressed the Board on the procedures between the Water Company and the New Albany Billing department. Ms. Smith advised the Board that the day-to-day operations do not run veE/smoothly. The Sewer Dept. no longer has access to customer information, which is needed to answer questions for clients. Ms. Smith advised the Board that the arrears are approximately $400,000 -500,000. Reports that are sent from the Water Company do not have ail information needed for the Sewer Dept. Ms. Smith advised the Board that no liens have been filed in 3 years. They believed INAWC would be responsible for all the collection details on delinquent accounts. INAWC is not in a position to handle all New Albany delinquent accounts right now. Ms. Smith believes New Albany is there biggest client right now and bugs need to be worked out. Ms. Smith advised the Board that they pay over $14,000 a month for INAWC services, and they have approximately 16,000 customers. Ms. Smith believes Jeffersonville should table the idea for now and let them work out the problems. Tom Galligan commented that INAWC's involvement was just not worth having. Jack Jordan motioned to table until the first of next year, Tom Galligan seconded the motion, opposed by Jeffrey Caldwell. Jeffrey Caldwell does not believe Tom can second and requested rules regarding a three-member board. Peggy Wilder said she would bring in roles at the next meeting. Delinquent Account Report Gelsena Smith, Director of Sewage Billing, presented the Delinquent Report to the board and reviewed with the Board. Within a couple of months the mount would be down to $200 for liens. Jack Jordan asked if the Ramada has committed to pay. Gelsena reported that they said end of this month the outstanding bill would be paid. Jeffrey Caldwell asked about the Bennett account, and Gelsena reported a lien has been filed. Gelsena addressed the board regarding the application for deferred payment plan and requested to put in place. Gelsena handed out the procedure on liens as requested by Jack Jordan. Jack Jordan motioned to approve the form regarding application on deferred payment, seconded by Jeffrey Caldwell, passing unanimously. Sl~mmary of Ongoing Public Works - May Mark Sneve, of PEH, presented to the board the Summary of ongoing Public Works Projects and reviewed with the Board. Mr. Sneve requested a Public Heating for June 25, 2001 regarding CSO Operational Plan. No objection from the Board. Mark will send out all necessary public notices. Mark continued reviewing report with the Board. WWTP Sludge Conveyor Study Chris Keil addressed board on the recommendations for sludge conveyor. A list of alternatives was handed out to the Board. Chris explained each alternative with the board as well as the cost. Chris Keil recommends "3c", which is not as much maintenance as "3b". Mark Sneve believes this system would be best as well. Tom Galligan commented that the only flaw would be lining up the truck and that you would almost need tracks. Tom Galligan requested the board to review study and videos and talk about at the next meeting. JTL Sewer Report- May John Toombs handed out monthly report and reviewed with the Board. Jack Jordan questioned the Missouri avenue project; Tom Galligan informed him it would be a separate project. Straeffer responded to letters sent and were surprised. John Toombs informed them if they had any problems to address the board. Ray Wilke informed Board they made a proposal regarding the l0th street pump. Straeffer suggested to propose supplying a pump to the city at no cost, and installing it. If the pump lasts a year, as well as last pump installed there, then would we reconsider using them? Ray is waiting for something in writing and will submit to the Board. Board Member Comments Tom Galligan informed the board 10th street is blocked. He expects it be open Friday at the latest. Brian Dixon is going to get cost of CDS to be implemented at CSO by Blanchard Terrace/Utica Pike. Mayor Tom Galligan would like to see results of a CDS Unit. There being no further business, the meeting was adjourned at 5:30 p.m. ATTEST: Peggy'" ~'Secre~tary Treasurer