Loading...
HomeMy WebLinkAbout04-23-2001MINUTES OF THE SANITARY SEWER BOARD OF THE CITY OF JEFFERSONVILLE April 23, 2001 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in the City County Building, Jeffersonville, Indiana on the 23rd day of April 2001. Vice President Jack Jordan called the meeting to order at 4:07 p.m. Also present were Board member Jeffrey Caldwell, Ray Wilkey, Jim Traylor, Mark Sneve, Gelsena Smith, John Toombs, Bob Miller, Julia Barber of Sherman Barber & Mullikin, Brian Dixon, Gary Boblitt and Bob Hawkins of Onmi Engineering. The Agenda was presented to the Board for approval. Ray Wilkey, of EMC asked to be added to the Agenda, all agreed. Jack Jordan requested to be added in Board Comments regarding the Straeffer Pump memos. Jack Jordan motioned to approve the agenda with the additions, seconded by Mr. Caldwell, passing unanimously. The minutes of the March 26, 2001 were presented for approval. Jeffrey Caldwell motioned for the minutes as amended be approved. Jack Jordan seconded, passing unanimously. The minutes of the April 9, 2001 were presented for approval. Jeffrey Caldwell motioned the minutes to be approved as amended, seconded by Jack Jordan, passing unanimously. The claims were presented for approval. Jeffrey Caldwell motioned to approve claims as presented, Jack Jordan seconded, all in favor, passing unanimously. Delinquent Account Report Gelsena Smith, Director of Sewage Billing, presented the Delinquent Report to the board and reviewed with them. Jeffrey Caldwell asked Gelsena the status of the discovery of the owner of Garden side Terrace. Gelsena advised him that it was Government owned (HUD). Gelsena has contacted a gentleman by the name of Don Garrett, regarding their bill, who advised her that he is waiting for the money from the State. Gelsena shared with the Board that the new total collected is $76,179.22 and the actual delinquent balance to date is $381,718.46. Sewage Billing Study Report Julia Barber of Sherman, Barber & Mullikin handed out a letter dated April 18, 2001, relating to the billing process in comparison with other billing alternatives. She discussed the summary with the Board and asked for questions. Jeffrey Caldwell passed out a report he generated regarding the carrying costs for delinquent accounts and reviewed with the Board. Jack Jordan advised that they would take under advisement. He has requested to put on agenda for next meeting when there is a full board. Jeffrey Caldwell asked Julia to talk about the Madison situation. Julia advised that she did not know enough about the situation but that it was a Water delinquency problem. Julia commented that delinquencies were a uniform problem and we will probably see more of these situations. Julia advised the Board she would send letter to Peggy to distribute to Board. Gelsena commented that she has spoke with the lady in New Albany several times and there delinquencies are nigher than Jeffersonville. Jack Jordan recommended that Gelsena invite her to the next meeting and discuss the agreement with INAWC. Jack requested she be put on the meeting's agenda. CSO Solids & Floatable Brian Dixon, Cvary Boblittt and Bob Hawkins of Omni Engineering held a presentation regarding CSO Programs. Handouts were also given to the Board for review. CDS Technology is a "Continuous Deflective Separation". Technology was originally for storm waste, however, improved and now used for CSO's. It will remove up to 95% of litter and as small as cigarette butts. Normal rainfall would make the cleaning about once a month. Each unit is laid out site specific. Gary reviewed some ongoing projects as well as some completed in Louisville. CDS has lots of benefits such as a pretty good treatment rate and easy to operate. Some other options they recommend: Hydroclean Brushes, Stationery Screen, Steel cages/Net bags or ROMAG Screen. Net bags can become nightmare because you have to clean every time it rains. Maintenance is a problem. Steel cages work better. ROMAG screen is hydraulically operated. Jack Jordan asked Brian Dixon about the drainage fee. Brian responded that the drainage fee is set up to handle the maintenance of the storm sewer system, to implement the Phase II regulations for storm sewers and initiate capital improvement problems. Drainage fee will be separated and paid to the Drainage Board. Estimated to collect about $850,000 a year. First big project to be started will be the Meadows. Jack Jordan advised Omni that the board will discuss the presentation regarding CDS with the Mayor at the next meeting. Proposal for GIS Services Amendment JTL, represented by John Toombs and FMSM represented by Carol Miller presented an amended proposal for GIS Services and reviewed with the Board. Jeffrey Caldwell motioned to approve proposal entered into April 23, 2001 with JTL, seconded by Jack Jordan, all in favor, passing unanimously. The agreement was signed and executed. Review of EMC Operation - March Mark Sneve, of PEH, presented to the board the Executive Summary and reviewed with the Board. Mark Sneve recommended that EMC write to IDEM and report flows using the new influent flume as of April 1, 2001. Jim Traylor has advised the Board the EMC will notify IDEM. WWTP Sludge Conveyor Study Mark Sneve passed out a letter to mayor of April 18, 2001 regarding the Sludge Conveyor and reviewed with the Board. He is waiting for a quote from a manufacturer and will present to the board for next meeting. EMC Operational Report - March Ray Wilkey handed out the monthly operational report and reviewed with the Board. The one CSO event was on l0th Street. The lift truck is being utilized and is working great. Jeffrey Caldwell commented on a great job done on 1616 E. 8th Street. Ray advised they fixed an ongoing problem and it is still going well. Board Member Comments Jack Jordan requested that JTL write a letter in response to Straeffer Pump and attach EMC comments. Jack requested we advise them we would not put in Myers pumps in the standard specs. They have the right to bid as an "or equal." John Toombs will send letter to Straeffer. There being no further business, the meeting was adjourned at 5:46 p.m. ATTEST: V~il"d~, g~r~ary Treasurer