HomeMy WebLinkAbout03-26-2001MINUTES OF THE SANITARY SEWER BOARD OF
THE CITY OF JEFFERSONVILLE
March 26, 2001
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the
Mayor's Conference Room in the City County Building, Jeffersonville, Indiana on the
26th day of March 2001.
Vice President Jack Jordan, with Secretary Peggy Wilder at the desk, called the meeting
to order at 4:08 PM. Board Member Jeffrey Caldwell, Gelsena Smith, Ray Wilke, Mark
Sneve, Todd Booker and Carol Miller were also in attendance. Mayor Galligan and
Sanitary Sewer Board Attorney Anne Made Galligan were absent.
Mr. Jordan asked if there were any changes to be made to the agenda. Ray Wilke
requested an addition. Peggy Wilder requested an addition. Vice President Jack Jordan
made a motion for approval with additions added. Jeffrey Caldwell seconded the motion,
passing unanimously.
The minutes of January 22, 2001 were presented for approval. Jack Jordan requested a
change. Jeffrey Caldwell motioned for approval with changes. Jack Jordan seconded,
passing unanimously. The minutes of March 12, 2001 were presented for approval.
There were no changes and Jack Jordan motioned for approval, seconded by Jeffrey
Caldwell, passing unanimously.
No claims were presented to the Board at this time.
Report on Monthly Collections and Delinquent Accounts
Gelsena Smith, Sewage Billing Office Director, presented the Board with updated
information regarding the current status of delinquent accounts and monthly collections.
Gelsena Smith went over the report with the Board and added some changes made since
the report was printed. The Board raised some questions regarding the Ramada account.
Jeffrey Caldwell asked about the lien process and Gelsena Smith explained the
procedure. Jeffrey Caldwell requested that a lien be put on the Ramada account. Jack
Jordan requested that she call and give them a week to pay and then if no response to file
a lien. Ms. Smith asked the Board for advice on the Gardenside Terrace account. Jeffrey
Cardwell asked Ms. Smith to look into the owner of the property and then see what action
the Board can take.
WVfTP Operations Report Summary
Ray Wilke passed out the monthly operational report and reviewed with the Board.
Jeffrey Caldwell questioned whether or not information could be downloaded. Ray Wilke
explained procedure and Jack Jordan commented that Todd Booker of Jacobi, Toombs
and Lanz would have more feedback on that requesL Ray Wilke requested the Board
allow him to get bids for a "Vacter" combination truck. It would cost roughly $200,000.
It is used 5-6 days per week and approaching 10 years old. They would like to keep the
original truck for backup. Jack Jordan requested that he also bid for a lease option as
well as purchase. Ray Wilke agreed. Jack Jordan and Jeffrey Caldwell agreed for Ray
Wilke to look into bids. Ray Wilke also requested to get bids on 2 new lawn mowers,
which are for the plant and pump stations. Jack Jordan agreed.
PEH Monthly Operational Report
Mark Sneve, PEH, handed out the Monthly Operational Report and reviewed it with the
Board. Jack Jordan questioned if there are any bids on the pump meters yet. Mark
informed him there is a meeting on Wednesday. There is a Public Meeting, April 4a~ at
Jeffersonville High School at 7:00 p.m, for IDEM to inform the public and answer to any
concerns.
GIS Implementation Plan
Todd Booker, JTL, and Carol Miller passed out a draft of the G.I.S. Implementation Plan
and asked for questions. Todd Booker commented that they would have a full-blown
presentation of the Implementation Plan within 2 weeks. Todd Booker explained the
procedure. Jack Jordan scheduled a time to meet and see more. Jeffrey Caldwell asked
about compatibility. Carol explained to the Board they would need to see other software
to see for sure. Jack Jordan that requested Carol look into this. Jack requested a price to
bring to Mayor and the Board and understands it is outside of scope.
Sewer Bill
Steve Oliver was not present.
Peggy Wilder asked the Board about Sewer employee longevity. She told the Board that
employees who were City employees when EMC received the contract should be eligible
for the longevity program that City has. She advised the Board that Jim Traylor of EMC
had been working with her for over four months on the request, but told her EMC would
not be able to contribute. She asked that the City make payments to EMC and they make
the distribution through paychecks. The payments would be one time per year and EMC
would invoice the city. Peggy anticipates it would be a maximum of $30,000. Jack
Jordan gives Peggy permission to move forward and gather more information on how to
handle legally. Peggy will get together with City Attorney Anne Made Galligan. This
item will be placed back on the agenda at a later date for discussion by the Board.
Board President Jack Jordan made a motion to adjourn the meeting.
There being no further business to discuss, the meeting adjourned at 5:14 PM.
ATT-E4gT: .
Secretary~r~cqsur'~er Peggy Wilder