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HomeMy WebLinkAbout02-12-2001MINUTES OF THE SANITARY SEWER BOARD OF THE CITY OF JEFFERSONVILLE February 12, 2001 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in the City County Building, Jeffersonville, Indiana on the 12th day of January 2001. Board Vice-President Jack Jordan, with Secretary Peggy Wilder at the desk, called the meeting to order at 4:05 PM. Board Member Jeffrey Caldwell was also in attendance. Mayor Galligan and City Attorney Anne Marie Galligan were absent. Mr. Jordan asked if there were any changes to be made to the agenda. Secretary Treasurer Peggy Wilder handed out a revised agenda. Board President Jack Jordan requested two changes, and the agenda was approved unanimously. The minutes of the previous meeting were unavailable for approval. The claims were presented for approval, and Jefferey Caldwell requested that those be addressed later in the meeting. Report on Monthly Collections and Delinquent Accounts Gelsena Smith, Sewage Billing Office Director, presented the Board with updated information regarding the current status of delinquent accounts. Sewer Billing Software Approval Gelsena Smith presented a proposal to the Board from VenuSoft. She told the Board that VenuSoft had proposed writing a program specific to the cities needs. Jefferey Caldwell made a motion to table the presentation until someone was available from VenuSoft to answer questions. The motion passed unanimously. Proiec~s in plannin~ Report Jacobi, Toombs & Lanz Jorge Lanz told the Board that the status on the projects in planning remained current and a discussion regarding the progress was held. He then deferred to John Beyke who gave an update to the Board on the GIS project. He said he is looking at a date of mid-March to give a presentation to the Sewer Board. Jorge Lanz presented the Board with a summa~ of the Northeast Growth Feasability Study. Drainage Fee Mr. Jordan talked to the Board regarding the proposed Drainage fee. He indicated that he had attended a meeting of the Drainage Board. He told the Board that a fee of $3.50 per CSU had been proposed, and that a public meeting would be held at Jeffersonville High School. He told the public in attendance that he was not part of the group that set the fee, although he did support it. The Board also had a discussion regarding Phase II of the project and whether the $3.50 would cover the entire project. Sewer Bill Steve ~)liver with Oliver Construction Company represented the Board on hid behalf as well 3rs other builders. He asked the Board to consider an exemption on new construction un¢[ a house is completed. He said that the Water used in the homes did not go into the s/ffwer system. He told the Board that the water would not be turned on until the house /was complete. Jeffery Caldwell asked what other communities did, and Mr. Oliver / indicated that he intended to go to other communities to make the same request. Billing Director Gelsena Smith said that adjustments had been made in the past for sod and other exemptions allowed by ordinance. Jefferey Caldwell recommended taking the issue under advisement. Mr. Oliver presented the Board with a petition. Jefferey Caldwell made a motion to table the issue, and the motion passed unanimously. Bid Recommendations Jim Traylor reminded the Board that bids had been received at the last meeting, as well as one other bid that was delivered to the wrong address. He said the City Attorney would have to take that issue under advisement. He also addressed a letter from Donahue and Associates recommending that the City re-bid the project because of necessary changes. Mark Sneve of PEH Engineers said he also agrees with a re-bid of the project. Secretary Treasurer Peggy Wilder also told the Board that some firms were unhappy about not receiving the addendum to the bid specs. Jack Jordan made a motion to re-bid at an unspecified date, and the motion passed unanimously. Utility Truck Bid Ray Wilkey distributed copies of a bid from Freightliner Corporation for a truck in the amount of $79,900. The Board had a discussion regarding cash on hand. Mr. Caldwell made a motion to approve the bid in the amount of $79,900. The motion passed unanimously. Project Status Report by PEH Engineers Mark Sneve of PEH Engineers addressed the Board. He distributed a summary of ongoing Public Works Projects, and went over those items with the Board. He requested that the Board approve the Contract changes previously requested at the next meeting. Secretary Treasurer Wilder will put this on the next meeting agenda. WWTP Affluent Flow Comparison Mark Sneve of PEH Engineers distributed a report to the Board regarding WWTP Effluent Flume Flow Measurement. Modeling of CSS Mark Sneve of PEH Engineers told the Board that he addressed a letter to Mayor Galligan regarding Modeling of the Combined Sewer System. Mr. Sneve recommends a flow metering project this Spring. He would like to present a quote to the City for this project and help with specs to receive bids. Mr. Jordan told the Board that Mr. Sneve could recommend his own company, as well as others who are capable of performing this type of work. He is comfortable with having someone local to avoid problems. Jorge Lanz of lacobi, Toombs and Lanz told the Board that he would highly recommend PEH Engineers for the projects. Board Comments and Discussion Mr. Caldwell made a formal request that the Secretary Treasurer forward approved minutes of the Sewer Board meetings to the Jeffersonville City Council as well as monthly reports prepared by Contractors and Consulting Engineers. Vice-President Jack Jordan made a motion to adjourn the meeting. Them being no further business to discuss, the meeting adjourned at 6:00 PM. Mayor Tom Galligan, Ex_ey~ive Member ATTEST: Secretfr~reasumr Peggy Wilder