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HomeMy WebLinkAbout12-11-2006 BOARD OF PARKS & RECREATION MINUTES – DECEMBER 11, 2006 Vice-President Sue Pfau called the meeting to order at 3:04pm. The roll was called and those present were as follows: Sue Pfau, Vicki Conlin, Ted Throckmorton, and John Young. Absent: Kevin LaGrange and Robbie Valentine. Vice-President Sue Pfau distributed revised agendas. Superintendent Rob Poff noted two items were added to New Business. Personnel and guests present were as follows: Superintendent Rob Poff, Assistant Superintendent Beverly Couts, Aquatic/Recreation Director Sara Kraft, Outreach Director Justin Campbell, City Council member Ron Grooms, City Attorney Les Merkley, and Josh Hillman with Jacobi, Toombs, and Lanz. Minutes: The minutes for November 20, 2006 were approved as submitted on a motion made by John Young, seconded by Ted Throckmorton, carried unanimously. Claims: The claim list for December was distributed for review. Secretary Vicki Conlin stated that she couldn’t accept salary from this board, due to being elected official on County Council and request that the $300 be transferred to RiverStage. A motion was made by Vicki Conlin to remove $300 claim for her salary and approve claims, seconded by Ted Throckmorton, carried unanimously. RiverStage Report: Superintendent Rob Poff informed that the deadline to submit applications with budgets for 2007 performances has past and those applications are being reviewed. th The committee is scheduled to meet this Thursday, December 14. With assistance from Josh Hillman in getting permit from the Core of Engineers and they hope to stst have the RiverStage in place April 1 through October 31. Old Business: Josh Hillman addressed the board for Duffy’s Landing update. In recent meetings with the Core of Engineers and Indiana Department of Environmental Management (IDEM) and went over contracts and will get applications submitted for approval. He informed that the Core recommended getting a permit for removal of the old docks. There was discussion regarding with the Parks maintenance doing the removal that proper permits would be filed and safety precautions would be of the highest priority. 2 New Business: Superintendent Rob Poff addressed regarding Electronic Funds Deposit System (Merchant Account). He reminded that he had requested and received approval from the Board of Public Works (PBW) for a merchant account. He stated in talks with the City Clerk Treasurer’s office on this matter that an ordinance is required. City Attorney Les Merkley informed that he would work on an ordinance and present it to the City Council and will advise from there. Rob informed that President Kevin LaGrange wanted to be present for discussion of the next agenda item (Review of the 2005-06 SNR reports). A motion to table Agenda item B was made by Vicki Conlin, seconded by Ted Throckmorton, carried unanimously. Rob addressed to inform that the City Council is proposing to start a purchase order (PO) system to begin in 2007. Board members were given copy of proposed ordinance No. 2006-OR-5 and No. 2006-OR-37 for review. City Council member Ron Grooms informed there are two parts to this Ordinance being one for the PO system and one for the Purchasing Agent. After some discussion Les Merkley suggested for this board to schedule an Execution Session to discuss legalities. At this time Ron Grooms addressed the board regarding a recent Ordinance passed for prohibiting convicted sex offenders from entering public property owned by the City of Jeffersonville. Board members were given copies of Ordinance No. 2006-OR- 68 for review. He noted on page 4 the reference to posting of signage in City Parks. There was a lot of discussion with Park Board concerns being that they are not in agreement for this particular signage; that no one addressed this matter beforehand to the Park Board for input and discussions; and the purchase and paying for signage. Ron stated that he has met with Rob Poff and talked with Kevin LaGrange regarding this and believes that the wordage on the sign can be softened and not be a deterrent to public usage of our Parks. Board member Ted Throckmorton again discussed his concerns that the Parks liaison from the City Council does not attend our meetings or attempts to keep in contact with the Parks especially on matters effecting the department. Discussion concluded with the Parks Board informing Mr. Grooms their appreciation for his attendance today and asked that he address these concerns to the rest of the City Council and return to this board for further discussions and resolutions. Nachand Fieldhouse Monthly Report: Justin Campbell distributed the November report for review. He spoke about the report in detail and annual comparisons. 3 Correspondence: Thank you was read from Mrs. Wolpert for flowers and condolences on the recent passing of her husband Bill Wolpert. Rob noted that Bill worked several years for us part-time at the Nachand Fieldhouse and he will be missed. Rob shared copies of program for the recent Light up at Warder Park. Ted Throckmorton stated the evening was a success with a great crowd even with the damp weather. Copy of Newsletter from Communities In Schools of Clark County (CIS) was handed out. Rob reminded CIS has their office at the Parks old place on Frederick Avenue st and noted the article and picture on the 1 Annual Run for the Pumpkins that were held at the Nachand Fieldhouse. Superintendent’s Report: Rob updated and informed on the following: 1)Ken Ellis Center update: foundation complete, roof framing up and rubber roof installed, exterior walls framed, interior wall construction is underway. Projection completion is estimated to be end of January. Rob shared the Field Observation Report from The Estopinal Group and pictures. 2)Bob Hedge update: concrete walkways 1/3 complete, shelter complete with exception of restroom fixtures and lighting being installed, next phase is center sidewalk and south alley-side walkway, dirt work, conduit for perimeter lighting and run water lines to needed areas. 3)Vissing Park: finished placing wood chips to rest of trail system. 4)Aquatic Center: we are continuing to measure water level and treat as normal. 5)Coming up with a plan to do some repair work at Colston Park Softball Field this winter. Bleachers, press box, fence and back stop all have needed repairs. 6)Thanks to all the staff and Board Members for another busy and productive year of providing services to Jeffersonville. Board Input: All Board Members expressed their gratitude and appreciation to the Rob and his staff on another successful and productive year. At this time Mr. Ron Grooms, on behalf of the City Council, thanked the Parks Department for their help and work on the stars and lights downtown. 4 Announcements: *Rob reminded all of the departments Christmas party at 300 Spring tonight at 6pm. *The next scheduled meeting for this board will be Monday, January 08, 2007 at 3:00pm in the second floor conference room at City Hall. Adjournment: There being no further business, the meeting was adjourned at 4:05pm on a motion made by Ted Throckmorton, seconded by John Young, carried unanimously. ________________________ _____________________ President – Kevin LaGrange Secretary – Vicki Conlin