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HomeMy WebLinkAbout08-14-2006 ~ir. f;.~ BOARD OF PARKS & RECREATION MINUTES OF MEETING - AUGUST 14, 2006 Vice President Sue Pfau called the meeting to order at 12:10pm. The roll was called and those present were as follows: Sue Pfau, Ted Throckmorton, John Young, and new member Robbie Valentine. It was noted that President Kevin LaGrange called to inform he would be late. Absent: Vicki Conlin. Personnel and guest present were as follows: Superintendent Rob Poff, Assistant Superintendent Beverly Couts, Aquatic/Recreation Director Sara Kraft, Outreach Director Justin Campbell, City Attorney Les Merkley, Josh Hillman, Cathy Graninger, and Michelle Bemiss. Minutes: The minutes for July 10, 2006 were approved as submitted on a motion made by John Young, seconded by Ted Throckmorton, carried unanimously. Claims: The claims lists dated for August 14, 2006 was distributed for review in two batches. The first batch being from SNR (Special Non-Reverting) fund and second batch being from regular budgeted line items. There was some discussion as members reviewed. A motion was made by John Young to approve SNR claims totaling $53,907.09, seconded by Sue Pfau, carried unanimously. After discussion a motion was made by John Young to approve second batch of claims totaling $35,728.26, seconded by Sue Pfau, carried unanimously. Public Comment: Superintendent Rob Poff introduced Cathy Graninger and Michelle Bemiss with Communities In Schools Clark County (CISCC). Cathy addressed the board and explained their workings with Clark County schools, noted that they are supported by Grant monies and in need of daily office space. Rob spoke to confirm meeting with Cathy, Michelle and Phil Bates, Director of Jeff Housing last month to discuss them using the office on Frederick Avenue Monday through Friday business hours. Cathy stated the location of that office is very suitable and informed they are still working on telephone and internet services, which they realize they must do themselves and be responsible for. Rob explained this is mainly informative for this board; they have a target date right now for October 1st, and will continue to work with them and assured he will have Jeff Housing's approval on any agreements/contracts made. RiverStage Report: Rob stated that the committee met last Thursday and discussed the 2006 season and all felt that it was very successful and hope to extend the season for 2007. He -: 2 informed that the minutes from that meeting would be distributed to this board for more details/discussions. He stated that Environmental Management Corporation (EMC) would now begin their work on the renovations they have so graciously donated before having it moved back to dock at Jeff Boat. Old Business: None New Business: Vice-President Sue Pfau introduced Robbie Valentine as the new Greater Clark County School appointment to this board. Superintendent Rob Poff welcomed Robbie and his input to this board and the department. Josh Hillman with Jacobi, Toombs and Lanz (JTL) addressed the board regarding the 5-year Master Plan. He passed out a rough draft to each board member and spoke some of minor and major plans that had been discussed and put in, as well as, projects that have already began. Josh suggested that they take these drafts and review them over the next month to be discussed and approved at this board's meeting in September. Aquatic Center Report: Sara distributed the July report for review. Sara fielded questions from the board and it was brought up in discussion to reevaluate admissions fees for non-resident next year. Rob stated discussions for 2007 season would begin early spring. Correspondence: Rob read two thank you notes received. The first from Debbie and Kevin Zipperle with a $20 donation and expressed their gratitude for the performances on the RiverStage. The second from Ronnie Breedlove and Paddlewheel Productions thanking the department for support, service, and dedication during the 2006 season on the RiverStage. Superintendent's Report: Rob informed and discussed the following: 1) Aquatic Center Update. Rob informed that the Aquatic Center would be open on weekends only through Labor Day. A couple of power outages have made the pool water cloud on a few occasions. Will start procedures to shut down the pool a week after Labor Day. 2) Bob. Hedge Park Update. The parking and play surface area has been roughed in and the concrete curb around the play area has been poured. Shelter construction will start this week. Currently working on financing for the sidewalk work, which will cost approximately $90,000. <: 3 3) Rob gave the board an update on the pool special non-reverting along with a 2007 budget report. 4) The Highland Park Shelter drawings have been approved by the State and the project should be complete by the first week of September. 5) Vogt Park Update. Sidewalks and curb work to start next week. A decision needs to be made as to whether the board can afford to purchase outright decorative lighting, or if we should get into a contract with Duke Energy to lease out decorative lighting. Rob explained the pros and cons. Rob suggested we have Duke Energy run a meter into the park so we can do updated things. If we purchase the lights, then we can have a meter run into the park and we can put in our own flag lighting. He spoke to the city electrician about this and he said we could do that probably for the same cost. 6) Nachand Fieldhouse drawing and opening information. Justin gave an overview of the summer season. 7) He informed of the Eagle Scout project in Oglesby Park. 8) Rob informed Metro United Way is interested in building a covered walkway from SpringHill Elementary School to the Boys and Girls Club for their annual Day of Caring. He handed out drawings and spoke in detail of the project and noted that part of the walkway would be on Parks property and needs approval from this board to move forward. There was a lot of discussion and Robbie Valentine voiced concerns that the school administration was aware and involved in this matter. Rob stated it was his understanding that they were contacted and in meetings on the project. After more discussion a motion was made by Kevin LaGrange to approve moving forward contingent on Greater Clark Schools approval, as well as, City engineers review and approval, seconded by Sue Pfau, carried unanimously. Rob assured he would continue to keep this board updated. 9) Shirley Hall update. Landscaping will begin this week. The football signs are complete and scheduled to be installed before their season begins. Board Input: John Young asked about the wood floor at the Nachand Fieldhouse. He stated that he remembers a few years back statements that the wood was getting quite thin in areas causing dead spots. Rob stated that the floor is scheduled to be sanded and redone before the gym opens and there are still concerns on thin spots but feels we can get through this next season and will revisit preliminary cost replacement that was done a few years back and put out for new bid costs. Ted Throckmorton asked about a dedication ceremony for the new football fields. There was discussion, Rob noted we will plan on their opening day Sunday August 27th at noon, invitations will be sent to Board members, City dignitaries, families of Bob Grant, Tom Galligan, and Dale Orem, and work with Gary Fridley, President of Youth , 4 Football. Ted also noted that Hona McBride, Mayor's secretary just informed him that Mrs. Nellie Knowland passed away yesterday. There was some discussion on her dedication and attendance to the Parks Department and board meetings. A motion was made by Ted Throckmorton to send flowers to her funeral, seconded by Sue Pfau, carried unanimously. Sue Pfau spoke to commend Rob and the department and everyone else involved on the 2006 RiverStage's successful season. Kevin LaGrange stated his apologies for being late and that he missed welcoming Robbie Valentine to this board. He also stated his compliments to Rob and everyone else on the RiverStage performances and noted to do some form of appreciation like a plaque to the committee. He then asked if the department ever received any accounting from the Clerk Treasurer's office on the Parks SNR account. Rob informed that we have not and he then noted that it has been requested three times now and asked Les Merkley, City Attorney what or how should we proceed from here. After some discussion Les noted that he would prepare something again in writing for Kevin to sign as president of this board. Kevin concluded by stating his appreciation for the department's busy summer and success on all activities and facilities. Announcements: *Rob passed out a copy of amended Park Board meeting dates through the end of 2006 and noted they will now be held in the Mayor's conference room at noon. *Ceremony dedicating the new Youth Football fields and signage will be on Sunday, August 27th at noon. He noted invitations would be sent. *The next scheduled meeting for this board will be on Monday, September 11, 2006 at noon. Ad iournment: There being no further business the meeting was adjourned at 1:42pm on a motion made by John Young, seconded by Sue Pfau, carried unanimously. President - Kevin LaGrange Secretary - Vicki Conlin