HomeMy WebLinkAbout06-12-2006
BOARD OF PARKS & RECREATION
MINUTES OF MEETING - JUNE 12, 2006
The meeting was called to order at 12:10pm by President Kevin LaGrange. The roll
was called and those present were as follows: Kevin LaGrange, Ted Throckmorton,
Mick Hennegan, and Sue Pfau. Absent: Vicki Conlin and John Young.
Personnel and guest present were as follows: Superintendent Rob Poff,
Aquatic/Recreation Director Sara Kraft, Planning and Zoning Director Chester
Hicks, City Council President Barbara Wilson, City Council Parks Liaison Connie
Sellers, Evening News Editor Larry Thomas, and Josh Hillman with Jacobi, Toombs
and Lanz.
Minutes:
The May 08, 2006 minutes were approved as submitted on a motion made by Sue
Pfau, seconded by Mick Hennegan, carried unanimously.
The May 22, 2006 minutes were approved as submitted on a motion made by Ted
Throckmorton, seconded by Sue Pfau, carried unanimously.
Claims:
The claims dated for June 12, 2006 were distributed for review. After discussion a
motion to approved claims was made by Mick Hennegan, seconded by Ted
Throckmorton, carried unanimously.
Public Comment:
Rob introduced Josh Hillman with Jacobi, Toombs and Lanz (JTL). Josh reminded
that Jorge Lanz was at this Board's meeting last month for approval of JTL to begin
work on the 5-year Master Plan and improvements to Duffy's Landing. He stated
that he would be meeting with Rob Poff this week for ideas, suggestions, concerns
and scheduling the public meetings and asking for the same from this board today.
Input from the Park Board included: at Duffy's Landing to check into floating docks,
restrooms, and ice machine, parks in general it was noted that a lot of play
equipment needs updated and noted that they need to be prioritized then replaced
in sequential order. Josh also stated that a survey is being prepared and distributed
in hopes to receive input as well. Rob added that the survey will be put on our
website. Chester Hicks spoke to add that we should give consideration to possible
annexation, Colston Softball Park may be affected for new bridge, and informed
that the city recently did a survey and he would share results from that survey that
pertained to parks and recreation. In discussion it was noted that Thursday evenings
seemed best and Josh assured this board that they would update them accordingly.
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RiverStage Report:
Rob Poff addressed the board and stated that this committee has not met recently
since productions have started. They are due to meet before this board's next
meeting and will have update at that time. He did inform of two recent donations
from Med-Venture for $2500 and Coots Funeral Home for $500.
Old Business:
Rob Poff addressed the board regarding surfacing for the playground at Bob Hedge
Park. He stated that three bids were received and he is recommending accepting the
bid from Bluegrass Recreation for $85,961.98 and noted that includes installation.
He informed these are square rubber tiles with a 10-year warranty that covers
normal wear and tear and would be replaced at no cost. He fielded questions and
informed that there is a shortage of funds for the shelter but hopes to receive
some "in-kind" donations for that and will update accordingly. After discussion a
motion was made by Sue Pfau to accept the bid of $85,961.98 from Bluegrass
Recreation, seconded by Mick Hennegan, carried unanimously.
New Business:
Chester Hicks, Director of Planning and Zoning addressed the board regarding a
land proposal at Highland Park. He handed out maps and explained that a developer
is planning on building patio homes in this area and wants to donate a parcel of land
that cannot be built on due to wetlands and stating that they would possibly fund
construction for a walking trail. There was a lot of discussion. Rob Poff stated that
no real commitment is needed at this time other than this board's input and interest.
With more discussion the board expressed that they are comfortable with Rob's
recommendation on this proposal. Rob stated that he feels it could be a great
opportunity and will move forward with discussions and update this board
accordingly.
Nachand Fieldhouse Monthly Report:
Rob distributed the May 2006 report for review and explained that Justin is at the
Nachand Fieldhouse with our first day of the Summer Playground Program. It was
noted that the board requested a comparison with the previous year and Rob stated
he would remind Justin to add that to the monthly reports.
Aquatic Center Report:
Sara Kraft passed out report for review. She explained report and informed that
the cash management system was hit by lightning right before opening and couldn't
get numbers for attendance. She also explained that the loss has been turned into
our insurance for replacement and that they are operating on cash registers
purchased at Sam's Club. Again it was requested to have a comparison with the
previous year and Sara stated she would do that for the next report.
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Correspondence:
Rob read memo from Les Merkley, City Attorney regarding an itemized budget for
the Parks Department Non-Reverting Fund (SNR). He recommends this be done
immediately and submit to the City Council for approval at their next meeting. Rob
explained he understood that an annual appropriation for the SNR account itemizing
supplies, other services and capital outlays was required to be submitted to the Park
Board for approval and he has done that each year. He informed the board that the
needed/required forms were never clearly stated and that he now understands what
is required and will have it done for 2006, as well as, 2007 budget. There was a lot
of discussion over this matter and Kevin LaGrange noted his disappointment in the
timing of this situation that is holding up payment of our claims.
Letter was read from Mayor Rob Waiz thanking the department for donation of 4-
season passes to the Aquatic Center for the Taste of Jeffersonville's silent and live
auction. Rob Poff also noted that part of the proceeds from this event would be
donated to purchase equipment for the Bob Hedge Park for Special Needs Children.
Letter was read from Evan Blessett regarding the skateboard park. Rob noted that
the letter was sent to Mayor Waiz and he forwarded to the Parks Department for
review. Mr. Blessett states he is 18 years old, a senior at Jeff High School and has
enjoyed this skateboard park since it was built and is concerned for it's future.
After some discussion it was stated that it be best to invite Mr. Blessett to attend
a meeting for further discussion.
Superintendent's Report:
Rob informed and discussed the following:
1) He stated due to problems at the pool during opening weekend that the
City Police have committed to help by staffing the pool with two officers
daily. Rob stated his pleasure in their support and noted that they even
come in 30 minutes before opening and stay 30 minutes after closing and
using their own departments' overtime budget.
2) The shelter at the Aquatic Center is complete with concrete pad and was
done in-house and will be fenced in this week. We also have the new
marquee sign .installed at the front entrance and is a great advertising tool
for the department.
3) Rob explained again about our Cash Management system being fried at the
Aquatic Center and with insurance we are seeking a permanent
replacement system.
4) Bob Hedge Park update: we have received 450 ton of rock donation from
Cathy Mangels connection, 2000 block for the restrooms and shelter were
donated by L. Thorn and have professional block layers that have agreed
to lay them as an in-kind service, water line will be installed and grading
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Superintendent's Report: (continued)
done this week. Delivery of rock will be done as an in-kind service from
Nick Nichols and play equipment has been ordered.
5) Ken Ellis update: Bids were submitted and city is in process of choosing bid
Winner.
6) Vogt Park update: utility pole on east end has been removed to make way
For monument area. He and Mr. Vogt have been working with the Estopinal
Group on a design and should have drawings soon to proceed with project.
Also, a storm hit a few weeks ago that dropped a tree in the park and hit a
truck and house. That has been cleaned up and other trees were trimmed.
7) Damage at the Highland shelter is moving slow. The contractor had to get
State approval on the drawings for the roof.
8) He has spoke with Kevin Vissing (Father of Kyle Vissing who was lost in
Accident at Oak Park) and he is going to submit a letter to this board
making a proposal to rename the park.
9) Summer program started today at the Nachand Fieldhouse and the Golf
Clinic begins tomorrow at Twilight Golf Course.
10) Beverly Couts, Assistant Superintendent is on her first Image camp this
Week at Georgetown College. He has requested she have report for this
board on the program and summer camps.
Rob concluded his report by informing that we will be losing Mick Hennegan from
this board as representative from the School Board. He thanked Mr. Hennegan for
his time and support to this department during his tenure.
Board Input:
Ted Throckmorton asked about signage at the new Football Fields at Shirley Hall
Park. Rob assured that the signage would be done and posted before beginning of
their season this fall.
Kevin LaGrange on behalf of all the board members wanted to thank Mick Hennegan
as well for his time to this board and assured that his input would be missed and
welcomed him to come to meetings anytime.
Announcements:
@The next scheduled meeting for this board will be on Monday, June 26th at
11:30am for claim approvals.
@The next scheduled regular meeting for this board will be on Monday, July 10,
2006 at noon.
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Ad journment:
There being no further business the meeting was adjourned at 1:48pm on a motion
made by Sue Pfau, seconded by Ted Throckmorton, carried unanimously.
President - Kevin LaGrange
Secretary - Vicki Conlin