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HomeMy WebLinkAbout05-08-2006BOARD OF PARKS & RECREATION MINUTES OF MEETING - MAY 08, 2006 The meeting was called to order at 12:06 by President Kevin LaGrange. The roll was called and those present were as follows: Kevin LaGrange, Sue Pfau, Ted Throckmorton, AAick Hennegan, and Vicki Conlin. Absent: ~Tohn Young Personnel and guest present were as follows: Superintendent Rob Poll, Assistant Superintendent Beverly Couts, Aquatic/Recreation Director Sara Kraft, Outreach Director ,Tustin Campbell, City Council President Barbara Wilson, City Council Parks Liaison Connie Sellers, and ,Torge Lanz. Any other guest present will be recognized as they address the board. Minutes: The April 11, 2006 minutes were approved os submitted on a motion made by Sue Pfau, seconded by AAick Hennegan, carried unanimously. The April 27, 2006 minutes were approved as submitted on a motion made by Sue Pfau, seconded by Vicki Conlin, carried. Due to not being in attendance AAick Hennegan abstained. Claims: The claims dated for May 08, 2006 were distributed for review. After little discussion a motion was made by Vicki Conlin to approve, seconded by Sue Pfau, carried unanimously. RiverStaqe Report: Superintendent Rob Poff addressed the board to inform that the City Council approved the Sound and Light lease agreement from Republic Bank Jn the amount of $1c)7,000.00 at 5.5% over 72 months, as well as, agreed to pay this lease through the Edit funds for the six years. Rob and the Park Board stated that they are extremely thankful to the City Council for making this commitment to the RiverStage. Public Comment: None Old Business: Rob addressed the board to inform after meeting with the Bob Hedge Park renovation committee that they recommend accepting contract for playground' equipment only from Little Tykes/Bluegrass Recreation. Rob stated the choice was due to them being local; they are waiving the shipping and handling cost, and added more features to the equipment. Old Business: (continued) He also informed that they have decided at this time to study the surfacing bid and will have that information at the ,Tune meeting. After some discussion a motion was made by Sue Pfou to approve the purchasin9 the Bob Hedge Playground equipment from Little Tykes/Bluegrass Recreation, seconded by Ted Throckmorton, carried unanimously. Rob addressed the board regarding the old Ken Ellis property. He stated that ~Teff Housing Authority is requesting that we give this property to them for development of homes similar to the ones they have built on the old Lansden pool property. Rob informed that this board would have to do a resolution for this process. In discussion it was asked if we knew the property value of this parcel. Rob explained that he did not at this time. After more discussion this matter was tabled for consideration after more review. New Business: ~Torge Lanz with ~Tacobi, Toombs and Lanz addressed the board regarding two proposals that he handed out to each member for review. He stated the first is to update the Parks bepartment §-Year Master Plan with the current one expiring in gOO&. He explained it would involve review of the current one and update existing facility descriptions, meet with Parks Board and bepartment representative and discuss ideas, host Public information meetings for input, update needs analysis and standards, prioritize §-year action plan, and prepare report. They plan to finalize work by the end of month ,Tuly, and estimates cost to be $§,000.00. After discussion a motion was made by Vicki Conlin to approve said proposal to move forward with the §-year Master Plan, seconded by Mick Hennegan, carried unanimously. The second proposal is for bully's Landing :mprovements. ~Torge noted that their firm surveyed and designed the original park in lei90. He then went through the proposal and noted their work that will be involved to present Preliminary Study and besign Phase. He stated this would be at an estimate cost of $§000.00 as well. After some discussion a motion was made by Ted Throckmorton to accept said proposal for improvements to bully's Landing, seconded by Sue Pfau, carried unanimously. Superintendent Rob Poff addressed regarding a second monthly meeting for this board. He explained this meeting would involve approval of claims only and should not last more than 30 minutes. After some discussion a motion was made by Vicki ¢onlin to meet the 4th Monday of each month at ll:30am at the Parks Main Office for claim approvals, seconded by Sue Pfau, carried unanimously. 3 hlachand Fieldhouse Monthly Report: ,Tustin Campbell distributed the April 2006 report for review. He explained and went through the report. In discussion it was requested to add a year-to-date column. Correspondence: A note of thanks was read from Yvonne [night with the Howard Steamboat Museum for the help and support with their Easter Egg Hunt. She specifically noted thanks to workers: ,Tody Thomas, Katie buval, I(atie bixon, and ,Tamie Sparkman. Rob noted that these are part-time employees currently working at the Klachand Fieldhouse and all stay with us through the summer at the pool and field maintenance. Letter was read from Meredith Clipp-Rodriquez, SAC Director at YMCA of 5outhern Indiana. 5he is requesting purchasing 60 pool passes that would rotate around through 4 of their summer camps housed in Clark County. They want to bring these camps to the pool Monday through Friday from 1:00 to 3:00pm and requesting one day a week from 11:0Oam to Z2:3Opm. There was a lot of discussion on this matter. Rob stated that he would have Sara Kraft contact Ms. Clipp-P, odriquez to discuss options for this request and update this board accordingly. An Agreement was read from Bridgepointe Services and Goodwill Industries of Southern Indiana, Inc. Rob stated that we requested this agreement and explained it is for parking at the ,Taft Aquatic Center on Saturday, April 22, 2006 for a shuttle bus to our bully's Landing for a Cruise ship during the Thunder Over Louisville event. A request was read from ~Tay Ellis, Executive birector of ,Taft Main Street for approval of the ;)006 Farmer's Market at Preservation Park. Rob noted the days and times are the same on Tuesdays 3-6pm and Saturdays 9:30am-12:30pm beginning May 6th and run through mid to late October. P, ob also noted a $50.00 donation given to purchase rescue for the park. A motion to approve the 2006 season for Farmers Market at Preservation Park was made by Mick Hennegan, seconded by Ted Throckmorton, carried unanimously. Request was read from ~Toe Estes for $250.00 donation towards shirts for his 9th Annual Off the 5treats Basketball Camp. Rob noted this is an annual request and his camp is no cost for any kids. A motion was made by Ted Throckmorton to approve said request, seconded by Mick Hennegan, carried unanimously. Superintendent's Report: Rob informed ond discussed the following: 1) Aquatic Center leak repair update. Found at least § significant leaks in expansion joints, drain boxes were sealed, water coming in the deep end from leaks, ran camera down main return lines to double check and they were ok. The job will be done this week and should hove water in by Friday or/~ondo¥. 2) Aquatic Center additions; pointing ploy feature, building new shelter, changing sign out front to a marquee sign. 3) Bob Hedge Park update. Roughed in plumbing, electrical, mode connections To sewer lines, new catch basins, poured concrete pod last Friday. He noted the concrete was donated by I.A~.I. 4) Wothen Park restrooms hove new fixtures and ore up and running. 5) Warder Pork dance floor is being poured today. 6) ~¢t with Insurance Company regarding Highland Pork Shelter. Should hov~ paperwork complete in ~ coupl~ weeks, damage is covered but payment will be I~ss our $2,500.00 deductible. 7) We will be removing the basketball court at Lonsden pork ond relocating it because of the new K~n Ellis Building construction. 8) Informed that n~w website is up and running and suggested ~11 to tok~ o look. 9) Gentlemen with the Kentuc~ International B~sketboll Association (KI~A) have contacted us about leasing space fo~ theiP next basketball season. He is meeting with them in ~une. lO) Planning going on fo~ 5umm¢~ P~og~m, Outdoo~ ~ovies, and ~olf ~linic. Zl) PuPchased ad sp~c¢ fo~ ¢nti~e summ¢~ of ~ctivities Announcements: ©Opening bo,/at Aquatic Center will be Saturday, N~oy 27th. Radio bisne¥ will be on site from Noon - 2pm for promotions. ©The next scheduled meeting for this board will be on AAondo¥, AAay 22"d at 11:30 om for claim approvals. ©The next scheduled regular meeting for this board will be on Monday, ~Tune :12, 2006. Adjournment: There being no further business the meeting was adjourned at 1:20pm on o motion made by Vicki Conlin, seconded by Sue Pfau, carried unanimously. President - Kevin LoGrange Secretary - Vicki Conlin