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Home My WebLink About04-11-2006 BOARD OF PARKS & RECREA'I-ZON MTNUTE$ OF MEET'ZN6 - APRIL ! l, 2006 The meeting was called to order at 12:04 by President Kevin LaGronge. The roll was called and those present were as follows: Kevin LoGrange, Ted Throckmorton, Sue Pi:au, AAick Hennegon, and Vicki Conlin. Absent: ,Tohn Young. Personnel and guest present were os follows= Superintendent Rob Poll, Assistant Superintendent Beverly Couts, Outreach Director ~Tustin Campbell, Aquatic/Recreation Director 5ara Kraft, City Council President Barbara Wilson, City Council Parks liaison Connie Sellers, Chi Chi Cornett, Ken 5tout with Game Time Play Systems, Tom Lindley and .Tack Waldrip with Carnegie Library Project, Evening News Editor Larry Thomas. Any other guests present will be recognized as they address the board. Minutes: The March 2006 minutes were approved as submitted on o motion made by Sue Pfau, seconded by Ted Throckmorton, carried. Secretary Vicki Conlin abstained due to absence last month. Claims: The March 2006 claims were in each member's pocket for review. It was noted that these claims are for period March 14 through March 28, 2006, then explained claims before March 14 were approved at this Board's March meeting. After discussion a motion was made by Vicki Conlin to approve said claims, seconded by Sue Pi:au, carried unanimously. Public Comment: Connie Sellers addressed the board!to introduce Chi Chi C°rnett and informed that the City recently hired Chi Chi as a consultant for the Animal Shelter. Connie asked Chi Chi to the meeting today becadse of her interest in getting youth involved as volunteers, as well as, possibly getfing involved with some park's programs. After some discussion Chi Chi was introduced to and advised to get with .Tustin Campbell and Sara Kraft for involvement with upcoming programs. RiverStage Report: Vicki Conlin informed that majority Of programming is scheduled and stated that the committee has been working very well together and getting things done. Ronnie Breedlove and .Tanny Herfel have had auditions for Smokey .Toe's and Grease and noted that they still need adults and high school age people for Grease. Still struggling with fundraising but hopes once the RiverStage is put in place and after Thunder that funds will start coming in. Rob Poff informed that contracts ore in for sound ,and lighting and is working on lease agreement with Phoenix Lighting. He explained with costs of lighting at $92,942, sound at $82,009 and an additional $21,000 for wireless equipment and informed that the City Council has approved funding this lease for the next seven years. Tt is scheduled to be docked next AAonday, April I7th in time for Thunder weekend. Cox Radio will be set up with live broadcast on four stations. We are providing box lunches, tables and chairs for the day in hopes of drawing attention to the RiverStoge. Rob also stated that EMC has expressed interest in being involved and talking about doing the restrooms, dressing rooms, and office space. The P, iverStage committee is scheduled to meet again this Thursday, April 13th at 3pm and will continue to keep this board updated. Old Business: Tom Lindley addressed the board regarding the Carnegie Library Project. He stated that their attorneys Bill Smith and Anne Pfau recommend they get concrete approval of lease agreement for the parcel of land in front of the library that will display the Time Line Panels. ~Tack Waldrip addressed to inform that there has been little change since his last time meeting with this board. He did inform that the Time Line Panels would be put in the ground approximately :~8 inches and explained this is due to blocking the view of Post Office and new library. He assured all would be done with AbA regulations with a ramp on one end and steps on the opposite end. He feels they are on target for completion mid to latter ~Tuly. He also noted that they would maintain the landscaping in the leased parcel and the Parks deportment to maintain the grass cutting. After some discbssion a motion was made Vicki Conlin to approve said lease agreement based on City Attorney's review and approval, seconded by Ted Throckmorton, carried unanimously. Rob assured he understands the importance of this and would get with the City Attorney immediately for this opprowl ~nd get back with Tom and ~ck as soon ~s possibl~. .New Business: Secretary Vicki Conlin opened bids for Bob Hedge Park Playground equipment. Three bids were received. Rob Poff expla!ined each should have costs for equipment, costs for pip (poured in place) surfacing With installation, as well as, rubber tile surfacing with installation. :~) Service Supply Limited ]]ncorporated out of Columbus Ohio. Contact is Akr. 5andy White. Equipment costs at $cj4,775. Pip surfacing $83,140 with installation at $43,375. And tile surfacing at $74,5g0 with installation at $~.8,978. ~) ~ametime Play Features cfo Sinclair Recreation out of Holland, k/~ichigan. Contact k~r. Ken Stout. Equipment with pip surfacing at $~.87,947.~7. Equipment with tile surfadng at $~.7~,~50.38. 3 3) Little Tykes out of Louisvil!¢, Kentucky. Contact Mr. 5teve Norton. Equipment costs at $97,772.70. Tile surfacing at $89,604.65. There was a lot of discussion and explanations on each bid. ROb stated that he would like to share and get input from the Bob Hedge Park Renovation committee also. He informed that he would get copies of each to Board members for review, input from the renovation committee, and bring recommendations for approval at this Board's May 08th meeting. Nachand Fieldhouse Monthly Report: ~Tustin Campbell distributed the March 2006 report for review. He spoke on the spring break activities and fieldtrips. He stated that he is preparing for the 6-week Summer Playground Program and will have those details at the next meeting. He also informed that we are going to keep ithe Fieldhouse open this summer in the evenings and available for rentals to see how it goes. Correspondence: Rob informed of two letters received (Oak Park Baptist Church & Colgate Baptist Church youth groups) requesting donations and each were given 10 one-day passes to the Aquatic Center. Letter was read from Chester Hicks, birector of Planning and bevelopment. This is informing that Highland Trace, LLC has filed a petition requesting that property described as Highland Trace Subdivision to be rezoned from a M2: Multifamily Residential to PD-M2: Planned DevelOpment Multifamily Residential. The request is to allow more flexibility in the development. Rob explained we are being notified because this area has our Highland Park and he will update this board accordingly should the request be granted. Letter was read from Les Mark}ay, City Attorney regarding Combined Sewer Overflow (CSO) Public Notification Program. P, ob explained again that we are receiving this notification because, we either own or lease property adjacent to streams that may be affected by this untreated water. He stated he does not see any problems with this and would update this board accordingly. Superintendent's Report: Rob informed and discussed on the following: 1) Work to begin next Wednesday on pool leaks. 2) ];nformed that we have filed a claim on the storm damage to Highland Park shelter. It may be totaled and he will update accordingly. 4 3) Taste of ~Teffersonville has committed a donation to the Bob Hedge Park Renovation Project. 4) Maintenance crew is building bins at the barn. 5) Supplies have been ordered and the shelter at the Aquatic Center should be completed by pool opening. 6) 5ara has been working on:preparations for pool opening. Rob passed out a sample to change the signage at the pool to a Marquette sign. He informed the cost is $4,000 and feels it will have great advantages for parks advertising. 7) We have had three Eagle Scouts contact us for projects and will be helpful at Vissing Park. 8) Wathen 5halter has new bathroom fixtures and was paid for from Znsurance claim when shelter was damaged by a storm last year. 9) The Steamboat Egg Hunt was a great success and they were grateful for the Parks department helFing by providing volunteers for the event. 10)The Parks bepartment website is getting a facelift. He recommend anyone to check it out at: jeffparks.org 1:~) The dance floor for Warder Park concerts has been scheduled and should be complete in time for fiHst conCert. Board Znput: Kevin LaGrange informed that the speaker for the t-ball field at Mailer's Fields is really bad. Rob stated that he thought theY fixed that and assured he would investigate the situation and get it Corrected. Ted Throckmorton requested Rob tb explain purchase of Billy Goat. Rob stated it is a big vacuum that works great outdoors and City Pride has agreed to pay ½ the cost. Zt will be an asset for the Parks Department, as well as, the City. Announcements: The next schedule meeting for this iboard will be on Monday, May 08, ?006. Adjournment: There being no further business the meeting was adjourned at l:40pm on a motion made Kevin La,range, seconded by Ted Throckmorton, carried unanimously. President - Kevin LoGrange Secretary- Vicki C°nlin