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HomeMy WebLinkAbout02-15-2006 BOARD OF PAI~$ & RECREATZON MZNUTE$ OF MEETZNG - FEBRUARY l§, :~006 The meeting was called to order at 3:30pm by President Kevin LaGrange. Members present: Kevin LaGrange, ¥ickJ Conlin, Ted Throckmorton, ,Tohn Young. Absent: Mick Hennegen, 5ua Pfau. Personnel and guests present were as follows: Outreach Director Justin Campbell, Beverly Barbara Wilson City Council President. Superintendent Rob Port, Knight Youth Commission, Addition to Agenda: After calling the meeting to order, Kevin LaGronge requested a motion to add to the agenda the discussion and naming of the Parks Department RiverStage Committee to 'New Business". A motion was made by VickJ ConlJn to add this discussion to the agenda, seconded by John Young, carried unanimously. Minutes: The ,Tanuory 2006 minutes were approved on a motion by ~Tohn Young, seconded by Ted Throckmorton, carried unanimously. Claims: The claims for January 2006 were distributed for review and approval. Ted Throckmorton inquired about the RiverStage insurance. Rob stated the cost of insurance is roughly $6,000. We also pay an annual fee of $1,200 to PVA in order to receive a cheeper insurance package. Ted Throckmorton noted Thom Whittinghill was missing from the claims list this month. Rob explained that his invoice for payment as Marketing Director was missing this month due to a billing oversight; therefore, two payments will be noted in next month's claims. Beverly Knight suggested any marketing for the RiverStage should first go through Ronnie Breedlove. RonnJe teaches a class as Sullivan University end can have his students supply media/marketing metet~ials for the RiverStage free of charge as part of their school projects. After discussion, a motion was made by Vicki Conlin to approve claims, seconded by John Young, carried unanimously. Public Comment: RiverStage Report: February ~$, 2006 Minutes Old Business: See February 13, ~?006 Minutes New Business: Beverly Knight supplied the Board with o lease letter, penned by Peggy Wilder Clerk Treasurer, to purchase lighting and sound equipment with a cost of $40,000. Beverly referred to a letter fram Mayor Waiz indicating she must first get approval from the Parks Board and then go to the City Council for final approval. This equipment would become the property of the City of ~Teff. The equipment would not be left on the barge, but removed and stored at season end. Beverly stated that, Jn the lx~t, Phoenix stored the equipment free of charge; but Jf this has to go out to bid, there could be a change in that arrangement. There was discussion whether or not to ask the City Council to look into entering into a lease agreement with this company. Board members did not feel comfortable accepting this lease letter without further investigation and price comparison. Vicki ¢onlin contacted Mayor Waiz during the Board's discussion on the matter and reported that he suggests forming the River,Stage Committee first and then determine how much money is needed. This information should then be brought back to the Parks Board. Kevin LaGrange made a recommendation to put the request into a lease agreement format. Rob gave a list of expenditures fram last year's RiverStage to the Board and explained the various costs. All information pertaining to the RiverStage will be sent to the new RiverStage Committee. Bev Knight warned the Board that the Committee needs to organize quickly and get the event dates firm, or they will be lost. Kevin LaGrange recommends the formation of the RiverStage Committee and named Sue Pfau ¢haJrparson with members being Rob Port, Beverly Knight, Ronnie Breedlove, and ~Tenny Herfel. He suggests possibly adding representatives for input and suggestions - o~e recommended by the City Council, and one recommended by the Mayor. ¥icki Conlin suggests asking either Barbara Wilson and/or Connie 5oilers to act as liaisons between the Council and Board. Kevin says 5ua Pfau has accepted to serve on the Committee as well as Ronnie and ~Tenny. Beverly Knight was asked to serve on the Committee as of this meeting. Beverly suggests forming a fundroising committee and feels this can't wait until 5ua Pfau returns to ~Teffersonville in March. VJcki Conlin volunteered to chair the RiverStage Committee until 5ua returns and is ready to assume her duties as Chairperson. ~Tohn Young motioned to reinstate a recommendation made by Kevin La,range to approve the RiverStage Committee members os read by Kevin La,range and to use VJcki Conlin as interim Chairperson until 5ua Pfau returns to ~effersonville. Seconded by Kevin La,range, carried unanimously. Rob informed the Board the Little League Baseball Contract for 2006 is the same as it has been the lost couple of years with a few changes in dates. After discussion, $ohn Young motioned to approve the Little League Baseball Contract for 2006, seconded by Kevin LaGronge, c~rried unanimously. The 2006 SNR Appropriation is what Rob Poff estimates the Parks Department expects to spend. Vicki Conlin motioned to accept the 2006 SNR Appropriation of $300,000, ,Tohn Young seconded, c~rried unanimously. The 2006 Park and Facility Fees were presented to the Board. After discussion, a motion was made by ~Tohn Young to approve the 2006 Park and Facility Fees with the changes to the ,Senior ~oup and Walking Club to $25. Seconded by Vicki Conlin, carried unanimously. Rob Poff requested a meeting date change to the April 2006 Board meeting from Monday, April 1~0th to Tuesday April l:l*h. There is a conflict for Rob, Bev CoutS, ,TustJn Campbell and 5ara I~aft. They committed their attendance at an NRPA Health 5ummit. Ted Throckmorton motioned to change the April board meeting from April lOth to April 1[1th, 2006, seconded by YJckJ Conlin, carried unanimously. Nachand Fieldhouse Monthly Report: Tabled to the March :13, 2006 Parks Board Meeting. ~Tustin Campbell will present two reports at March meeting. ,Tohn Young motioned to table the Nachand Fieldhouse Monthly Report until the March 13, 2006 Parks Board meeting, seconded by VJckJ Conlin, carried unanimously. Correspondence: See February 13, 2006 Minutes 5uperintendent's Report: See February 13, 2006 Minutes Board Znput: Vicki Conlin asked for Beverly Knight's emaJl address. Beverly g~ve the address of bevkay~insight.com. Ted Throckmorton will advertise the Senior Basketball Tnvitational on the radio. Announcements: The next scheduled meeting for this Board will be Monday, March 13th, 2006. Adjournment: There being no further business, the meeting was adjourned at 5:ZSpm on a motion made by ,Tohn Young, seconded by Vicki Conlin, carried unanimously. President - Kevin Lar=range Secretary - Vicki Conlin