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HomeMy WebLinkAbout02-14-2005 BOARD OF PARKS & RECREATION MZNUTE5 OF MEET'J:N6 FEBRUARY 14, 2005 President Kevin Lo~ronge coiled the meeting to order at 12:05pm. The roll was coiled by Secretary Vicki Conlin and those in ~ttendance were as follows' Kevin La6~range, Ted Th~ockmo~ton, Mick Hennegan, and Vicki Conlin. Absent' 5ua Pfau ~nd ,Tohn Young. Personnel and guest present were as follows' Superintendent Eob Poll:, Assistant Superintendent Beverly (]outs, Director of Outreach Services Tyrone Wilson, Mayor Eob Waiz, Director of Planning and Zoning Chester Hicks, Mr. 5am Vogt, ,~nd Evening News City Editor Larry Thomas. Any other guests present will be recognized as they address the board. Minutes..: The ,Tanuary 2005 minutes were approved as submitted on a motion made by Ted 'l'h~ockmo~ton, seconded by/~ick Hennegan, carried unanimously. Public Comment: None Old Business: None New Business: Superintendent Rob Poff addressed the board regarding approval for transfer of easement for utilities at the Spring Hill Station subdivision. He explained and provided blueprints and detailed description of said easement done by ,Tacobi, Toomb$ and Lanz for review. After some discussion o motion was mode by ~ick Hennegan to .approve said transfer, seconded by Vicki Conlin, carried unanimously. Rob informed that he needs Board President Kevin LaGrange to sign agreement for said transfer. Note: that copies of the description and agreement will be filed With these minutes. Rob addressed the board regarding 2005 Facility and Park fees.~ He noted a copy of said fees were in each member's packet for review. Rob informed the only changes are rentals of the Aquatic Center. He also informed that pool ~dmissions and season passes were not included at this time and would to discuss these fees at the Mc~rch or April Park Board meeting. The 2005 Facility and Park fees were approved as submitted on a motion made by Vicki Conlin, seconded by Ted 'l'hrockmorton, ca~ied unanimously. Rob addressed the board regarding appropriation of the Special Non-Reverting fund ($NR) account. Rob reminded keeping in line with the State Board of Acc. aunts this is an annual ~pprop~iation the board needs to approve. New Busines_s: (continued) He then explained the b~eokdown of $1§0,000.00 requested. He is estimating $,50,000.00 for ~upplie$, $70,000.00 fo~ othe~ services end $30,000.00 for capital outlays end informed thi~ can be adjusted through the year if need be. After discussion e motion to approve SNR appropriation of $:[,50,000.00 wes mede by Ted Throckmorton, seconded by ~ick Henncg~n, carried unanimously. Rob eddressed the board regarding the 2005 contract for ~eijer Fields with ,Teff/GR¢ Little League. He noted o copy of said contract was in e~ch member's p~cket 'for review. He explained that this is an annual contract effective ~anuary O~ through December 3~, 2005 end that there were no changes from the 2004 contract. ~eff/GRC will be required to pay ~effersonville Parks Department two installments of $~,000.00. The first installment will be payable on or before ~ay ~, 2005 and the second payable on or before August 0~, 2005. Rob stated that he was very pleased with .~eff/GRC's treatments of the facility and their continued efforts. He also informed that an out building is needed at the fields that we were unsuccessful in completing last year and wants to get that done this year. A motion was made bY Vicki Conlin to approve said contract, seconded by Ted Throckmorton, carried unanimously. Nachand Fieldhouse Monthly Report: ~he ,Tenuary 200§ report was distributed for review. There was some discussion from the board. Claims: The ,Tenuary 2005 claims were distributed for review. After some discussion a motion wes made by Ted Throckmorton to approve the ,Tanuory 200§ claims as submitted, seconded by Mick Hennegan, carried unanimously. Correspondenc_e: There were two requests from elementary schools (~reen Volley & Thomas ,Tefferson) for donations to be auctioned at their Spring Festivals. leech were given ~10 one day passes to the ,Tell: Aquatic Center. Letter was read from Becka Christensen, 2005 Garden Tour Chairman. She is requesting use of the Preservation Station Park on Saturday ,Tune 4*h from lOam - §pm for the 2005 Garden Tour. With little discussion a motion to approve said request was made by Vicki ¢onlin, seconded by Ted Throckmorton, carried unanimously. Correspondence_' (continued) R--ob noted copy of letter thor Board President Kcvin LaG~ong¢ sent Mayo~ Rob Woiz for e~ch member's packets. The lette~ expresses the Perk Board's ~ppreciation for the Mayor's support of securing additional G~ant Funds fo~ the ~ebuilding of the Ken Ellis Building. And assurance the Parks Board stands united and ~eady to assist in this endeavo~ in any and every manne~ needed. Su e~intendent's Re orr: Rob discussed the following: 1. He informed he h~s been Working with ¢~thy Halle~ regarding Gr~nts for Bob Hedge Pa~k. They have met with the Rotary Club and Tyrone Wilson constructed a very good power point presentation. He will continue to keep the board updated on this p~og~ess. ~ 2. Rob introduced Cheste~ Hicks the City's new bi~ecto~ of Planning and Zoning. He spoke b~iefl¥ on the Wheels and Heels p~o~ect and informed that it will be tied into the Greenway project. 3. Rob introduced Mr. 5am Vogt. He is ~equesting the Board's approval fo~ a flag Pole or monument of so,ts to be put into the Harlan 5. Vogt ];slands on Perk Place. He informed that these islands were named for his father who served as the City's Pa~k Superintendent from 1928 to ~948. He also stated that it is his family's understanding that the cost would be thei~ responsibiility and the Pa~ks department would maintain it. The~e was a lot of discussion end the board gave Mr. Vogt and his family full support and will look forward to hearing beck from the family with their ideas and/or plans. 4. Rob info,mad that Beverly Knight, Youth Commission Director is no longer under the Pa~ks department's budget or responsibility. He stated the City Council voted fo~ her to be transferred back unde~ the Mayor's Office. 5. Rob info~med that ou~ bi~ector of Aquatics Cha~ly Boyd also is no longer with the Parks Department. He ~esigned ~ couple weeks ego. This position will be posted end he will keep them updated on interviews for ~ ~eplacement. 6. Rob updated the board on the p~ogress of the leaks at the Aquatic Center. He info~med of his discussions with Kove~t Hawkins, King construction, and Hagge~ty Engineering. He stated that piezometers are being installed and assured he would keep them updated on this process. 7. Rob gave info~mation on the ba~ge, info,mad that he end ,Torge Lenz with ,Tecobi, Toombs and Lanz is meeting with the ¢o~p of Engineers on the permit, and informed that he is meeting with Beverly Knight end ~ committee for summe~ entertainment. 8. He info,mad that date has been set for April 28th to dedicate tlhe Ewing Lane Pa~k to Ms. Lottie Oglesb¥. Superintendent's RepoPt: (continued) 9. He gave o brief update on the Youth Football complex and stated he hopes to hear from representatives of Youth Football on thei~ progress before this boards next meeting. ]0. He informed that Tyrone Wilson is trying to develop a Youth Volleyball p~ogram at the Fieldhouse on Saturday mornings. ~. He info,mad the board that our maintenance crew has been helping out some othe~ depo~tments. They a~e ~edoing o classroom at Community Action of Southern Zndiono (CASZ), and pointed inside at the Animal Shelter. 12. Rob noted the Advocacy Znformotion in each members pocket for their review and information. 13. He informed that we hod another successful season with our K12 basketball Program at the Nochond Fieldhouse. He shored some of the responses from the porents. 14. He informed that we recently discovered that the applications for the Historic Registry for the ~ochond Fieldhouse has been lost. We ore in the progress of redoing them and suggested that letters of support from Board members and community would be helpful. Board ~nput: President Kevin LoGronge thanked Rob and his office staff for the binders done for the board members to keep their information. Secretary Vicki ¢onlin explained the Park Board appointment to the City's Planning and Zoning Commission. She stated that she is presently this Board's appointment and would like to pass this on to another Park Board Member and recommends Kevin LaGrange. After some discussion a motion was made by Vicki Conlin to appoint Kevin LaGrange to the City's Planning and Zoning Commission, seconded by Ted Throckmorton, carried unanimously. Member Conlin then spoke briefly on the job descriptions for each position in the Parks Department that were in each of their packets for review. After some discussion she 'suggested the title be changed for the Secretary at the AAoin Office to Administrative Assistant. Anr~ounce~ents: *Wave TV will be at the. I~achand I=ieldhouse Tuesday, February ~§ from 4'30 to 6'30pm. *The Blizzard Blowout ove~nighter at the FieldhoUse is scheduled for February *We are supporting a blood d~ive at the Fieldhouse on F~ida¥, February ~L8t~ from ~L~:3Oam-4:OOpm. *The next scheduled meeting for this boa~d will be at noon on Monday, Me,ch ~L4, ~00§. Adjournment: ~h~,re being no fur?her business ~h¢ meeting wes odjourncd o~ 1'26pm on o mo~ion mode by A/kick Henneg~n, seconded by Ted Throckmor*on, c~rricd unonimously. President- Kevin LoGronge Secretory- Vicki (:onlin