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HomeMy WebLinkAbout01-10-2005 BOARD OF PARKS & RECREA'I'~.ON NLTNUTES OF MEET~N6 - ,TANUAR¥ ZO, 2005 President ,Tohn Young called the meeting to order at Z2:O4pm. The roll was called and those in attendance were as follows: ,Tohn Young, Kevin LaGrange, Ted Throckmorton, Vicki Conlin, and Mick Hennegan. Absent: 5ua Pfau. Personnel and guest present were as follows: Superintendent Rob Poll, Assistant Superintendent Beverly Couts, Youth Commission Director Beverly Knight, Aquatic/Recreation Director Charly Boyd, City Council member Barbara Wilson, and Evening News City Editor Larry Thomas. Any other guests present will be recognized as they address the board. Minutes: The December 2004 minutes were approved as submitted on a motion made by Vicki Conlin, seconded by Ted Throckmorton, carried unanimously. Public Comment: None Old Business: None New Business: President ,Tohn Young requested nominations for 2005 Park Board officers. With some discussion a motion was made by Vicki Conlin to nominate Kevin LaGrange for President, seconded by ,Tohn Young, carried unanimously. A motion was made by Ted Throckmorton to nominate Sue Pfau for Vice President, seconded by Vicki Conlin, carried unanimously. A motion was made by Kevin LaGrange to nominate Vicki Conlin for Secretary, seconded by Mick Hennegan, carried unanimously. The 2005 Park Board officers are as follows: Kevin LaGrange - President 5ua Pfau - Vice President Vicki Conlin - Secretary The ;>005 Park Board meeting dates were distributed for review. Superintendent Rob Poff noted the month of October has a conflict. Rob explained this Board's regular meeting dates are the second Mondays of each month and in October this falls on Columbus bay which is a holiday for the city and recommends the Board to meet the second Tuesday or go to the third Monday in October. After some discussion it was unanimous to meet the third Monday in October being the 17th. With that one change the ;>005 Park Board meeting dates were approved on a motion made by Vicki Conlin, seconded by Ted Throckmorton, carried unanimously. New Business: (continued) Superintendent Rob Poff addressed the board regarding 2005 projects. He provided o list to each member for review. Rob briefly discussed each project. The 200§ projects are as follows: :L. Complete leak repairs at ~Teff Aquatic Center 2. 5tart renovation of Bob Hedge Park (demolition of tennis court, work on parking area) 3. Continue work on youth football fields. (add goal posts, run utility lines, construct walking trail) 4. Build storage building at Mai jar Fields. 5. Demolition of concrete pad area at Ewing Lane Park. (reseed park and dedicate park to Lottie Oglesby) 6. Gangways for barge. 7. Complete ADA requirements listed in report per inspection from Federal guidelines. 8. 5tart work on forest program at Vissing Park (removal of some invasive species) 9. Plant wild flower areas in Vissing Park. Nachnnd Fieldhouse Monthly Report: The December 2004 reports were distributed for review. Ted Throckmorton asked about progress of getting the Nachand Fieldhouse on the National Registry. Rob explained that we need state approval first and that is in process then we can go for the National. Claims: The December 2004 claims were approved as submitted on a motion made by Vicki Conlin, seconded by Ted Throckmorton, carried unanimously. Correspondence: Letter was read from Dan Kremer, Risk Control Representative for Alliance ]insurance. Rob explained that he recently met with Mr. Kremer regarding the assistance of reducing any existing and/or potential liability exposures, which may be present in the departments daily operations. He states in the letter that upon review during his assessment he found no areas of major concern that would require immediate attention. He will be scheduling to come back early spring to visit the parks and playgrounds. Letter was read from Eric S. Harlan. He wanted to thank the Parks Department for assistance with his recent Eagle Scout project at Optimist Park. Rob informed that Eric did a wonderful job at Optimist and feels we should be giving the thanks. Correspondence: (continued) Eric also sent an invitation to a ceremony on '~Tanuary 22nd at Wall Street United Methodist Church. Rob stated if no one in the department were able to attend this ceremony we would send Eric a card of congratulations. superintendent's Report: Rob informed and updated the following: 1. Completed boiler repair work at the Klachand Fieldhouse per discussion at the I)ecember 2004 Board meeting. 2. Public hearing for the Ken Ellis grant is Friday, ~Tanuary 14, 200§ at 12 noon in the Mayor's conference room. Another meeting is scheduled on Wednesday, ,Tanuary 12,200§ at 6pm at the Boys and Girls Club. 3. 3§ youth participated in the winter basketball camp at the Klachand Fieldhouse during the Christmas holiday. We had very good feec~back from parents and campers. 4. Some of our maintenance staff worked with some other city departments in the snow removal. Our crew worked on garbage trucks and drove scraper trucks. §. The joint efforts of ~Teff Parks l)epartment and the Police I)epartment yielded some 40 bicycles that were given away during the holidays at the Kiachand Fieldhouse. Our maintenance crew transported and worked on bikes that needed some minor repair. 6. I)emolition of the old Spring Hill Pool is going to take place within the next 7- 14 days. 7. Renew Little League contract next month for use of Mai jar Fields. 8. Wished a Happy New Year to all the board. Rob concluded by asking Beverly Knight to address the board regarding Youth Commission information. Beverly explained that she works with middJe and high school age youth and introduces and teaches the process of government units and how they work. She stated they attend annual conferences in Indianapolis, as well as, Indiana Youth legislative day this month in Indy. She informed that the youth are working on a power point presentation and will attempt to have them come to a Parks Board meeting. She concluded by informing that they are working on their new brochure and will provide this to the Park Board as soon as they are available. Board Tnput: Kevin LaGrange requested a monthly event schedule/calendar of sorts to help them be informed of upcoming events. Superintendent Rob Poff informed that the office would put this together and provide such for them on a regular basis. 4 Announcements: The next scheduled meeting for this board will be at noon on Mondey, February 14, 2005. Adjournment: There being no further business the meeting was adjourned at :L:OOpm on a motion made by VickJ Conlin, seconded by Kevin La,range, carried unanimously. President - Kevin LaGrange Secretary- Vicki Conlin