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HomeMy WebLinkAbout10-11-2004 BOARD OF PARK5 & RECRE!AT];ON MINUTE5 OF MEETZN~ - OCTOBER lZ, 2004 Vice President Kevin La,range called the meeting to order at t2:O4pm. The roll was called and those in attendance were as follows: Kevin La,range, Ted Throckmorton, 5ua Pfau and Mick Hennegan. Absent: ~Tohn Young, and Vicki Conlin. Personnel and guest present were as follows: Superintendent Rob Poll, Assistant Superintendent Beverly (:outs, Aquatic/Recreation Director Charly Boyd, Director of Outreach Services Tyrone Wilson, Director of Planning and Zoning Chris Padgett, City Council member Barbara Wilson, Evening News City Editor Lar~/ Thomas, Cherry Hill Neighborhood Association representatives Larry and 5andy Knott, and Clark County Youth Football representatives ~a~ Fridley, Lincoln Crum, and Debbie Conway. Any other guest presents will be recognized as they address the board. Minutes: The September 2004 minutes were approved as submitted on a motion made by Mick Hennegan, seconded by Ted Throckmorton, carried unanimously. Public Comment: Superintendent Rob Poff introduced Ga~/ Fridley, President of the Clark County Youth Football to update the board on their progress for the new fields at Shirley HaJJ Park. He informed that they have a very strong board of dedicated people to see this pro~ect through and also pleased that their numbers have increased the last two years. Ga~/ stated this pro~ect has four phases: :L) Securing property. 2) Leveling grounds, utilities, sewer lines, complete walking track, pads for bleachers. 3) Tnstallation of scoreboards, goal posts, fencing, landscaping, concession stand with bathrooms, equipment shed. 4) Bring in bleachers. Gary then introduced Lincoln Crum to inform regarding funding. Lincoln stated this would be a 200-250,000 dollar project. He then explained that they are diligently working on corporate sponsors, adding that they have a big lead with ,Tohn 5chnatter of Papa ~Tohns. He informed that they are also working on fundraisers, such as, a brick pro~ect installed as a walkway or wall to display. He added that they feel fund raising efforts will come easier with completion of the fields. He also informed that they have an advisor~/panel of coaches from the High School and Middle schools to be more involved in the league than previous years. Park Board member Ted Throckmorton questioned the naming of fields. Ted reminded he requested to honor past Mayor Tom GalJigan for his efforts towards this project, as well as, his past experiences coaching youth football by naming a field after him. Lincoln answered that the league has not actually discussed this matter but assured that all suggestions are important and will be considered. He added that any corporate sponsors may have first rights in naming of fields though the league will discuss that issue with this Park Board when that time comes. He concluded that the league is ready to proceed as soon as the Parks Department has fieldwork done. Public Comment: (continued) Superintendent Rob Poff noted the work performed by Maintenance Superintendent bonnie Paola and commended a job well done. Rob informed all that plans are set to seed this week and the fields should be ready for the Clark County Youth Football League to resume the pro~ect. Rob concluded by thanking the league for their efforts and welcomed Gary, Lincoln, and Dabble back to this board anytime for updates on the pro~ect. Old Business: None New Business: Superintendent Rob Poff addressed the board regarding 2005 budget. He informed that there were no changes made though there were two additions. He stated the first addition is $22,200.00 was put in for the barge. The second addition is the Youth Commission budget and salary wiJJ be under the Parks Department effective ,Tanuary 01, 2005. Rob reminded the board that in sorts this was attempted the beginning of this year without the actual budget being transferred under the Parks Department and ended not working out. He clarified that he has absolutely no problems having Beverly Knight, Director of Youth Commission under his department and welcomes her efforts towards programming for youth in our community. After little discussion Park Board members requested for Rob to ask Beverly Knight to this board's December meeting to meet again and discuss the addition of her position with the Parks Department. Rob addressed the board regarding the renovation proposal for Bob Hedge Park. He informed that he and Tyrone Wilson, Outreach Services Director have been meeting for months with the Cherry Hill Association for activities and renovations to this park. Rob passed out renovation plans done by interns from the Estopinal Group for review. He introduced Sandy nnd Larry Knott representatives of the Cherry Hill Association for further discussion. Sandy started with some history of this park. It was the original site of Ingramville Elementary School from 1911 - 1961, which she went to herself. She informed that the Cherry Hill Association is taking the pork back and have high hopes of making needed improvements. She stated such as the playground equipment. It is the original equipment put in the park 30+ years ago. She then went through the renovation proposal in detail. She informed that they are attempting to appeal to Ingramville ~Alumni for support. Rob spoke to inform that improvements for this park hove been in the §-year Master Plan yet continually gets passed over and he wants to prioritize it for 200§. Sandy also informed that they sent out surveys to the neighborhood asking opinions on the old tennis courts and majority would like to have them removed. Rob spoke again to add that work could be done in-house, as well as, the parking lot and walking trail that are incorporated in the proposal. Larry Knott spoke to inform of their intentions to have new playground equipment available for special needs children. 3 New Business: (continued) He noted that Southern :ndiana has very little available for these children and would be o great plus for the pork, os well os, the Community. He concluded that they are starting on fund raisers and hope to break ground next spring with some of these improvements, and applying for grants they hope wiJJ come through to help with costs. Rob Poff thanked them for the information today and will look forward to working with this group end requested that they continue to keep this board updated. Nachand Fieldhouse Monthly Report: · he September 2004 report was passed out for review. Rob noted that the numbers appear Iow right now but assured they will increase os soon as the weather breaks. Claims: The September 2004 claims were approved as submitted on a motion mode by Ted Throckmorton, seconded by Sue Pfau, carried unanimously. There was some discussion at this time regarding name badges for employees, the Beautification Project, and the Outdoor Movie 5eries. Rob informed that the department is working on photo nome badges for oil employees. He informed he expects to receive donations from Main 5treat and Hogerty Engineering, ]]nc. that will defray some of the costs we have put into that project. He then informed that he feels the Outdoor Movie 5eries was a success in spite of rain and cold for the first three movies, the last one at Warder Park with comfortable weather hod o very good turn out. He stated positive feedback was given with aJJ the movies and the Mayor has expressed interest in buying the equipment. Rob will pursue this purchase and update this board. Two thank you notes were read: I) Mrs. Elizabeth Harris (our neighbor across the street from the Main Office) for lunch brought to her after last month's board meeting. 2) Sacred Heart School for donation of 2-hour Nachand Fieldhouse rental for their first annual "Taste of Sacred Heart" silent and live auction. Letter was read from 3'udy Shiva with Utica Elementary School PTO. They ore requesting o donated item for their School Fall Festival on November 13, 2004. Rob explained we generally give one pool pass for the school festivals and recommends in the winter months to switch these donations to o 2-hour rental at the Nochond I:ieldhouse to be more feasible. All board members were in agreement with this recommendation. Letter was read from St. Mary of the Knobs requesting donations for their annual "Night Out" event to raise funds to support the programs at their church and school. Rob reminded all this letter was read last month and because the school is in Floyd County didn't feel it was advantageous to give a donation. 4 Cortes--: (continued) Rob explained after that meeting Barry Cahill, Director of Redevelopment for the city approached him and stated that by giving a donation to a school out of our county would still bring them to our facilities with friends or family and possibly enhance their return. After some discussion, and no vote necessary Mick Hennegan stated to donate 10 one-day passes to the Aquatic Center. At this time Rob introduced Chris Padgett, Director of Planning and Zoning to address the board regarding Rails to Trails Project. He passed out maps for review and explained the project in detail. He stated that they have received a $40,000.00 grant for the project and clarified all this is very preliminary still needing proposals, public input and noted the project would increase property 'values along the current 14 miles drawn in the maps. Rob stated he asked Chris to come today with this information, as well as, to extend his best wishes to Chris whom is moving from our area and give his appreciation for his works with the city and let him know he will be missed. Superintendent's Report: Rob passed out current pictures of the barge and informed that it is docked at the Overlook for the month of October with some activities planned on Sundays by the Youth Commission. He spoke in detail on the pictures and progress of the barge. He informed due to shortfall in payroll we will need to transfer approximately $35,000.00 from SIqR. He will know the exact figure needed by the December meeting. He explained the shortfall comes from extending our Summer Playground Program from 3 to 5 days, and the extremely dry summer the pool was closed less than 3 full days when in past years is was closed 2 weeks to as much as 4 weeks in the summer due to weather. He also informed that the department put $162,000.00 into the City general fund with proceeds from the pool. Rob concluded with informing the board, through the efforts of Mayor Waiz and Peggy huffy with the Beautification Project, Huber's Orchard has donated 22 Christmas trees for a Tree Lighting Ceremony on Friday December 2"d at Warder Park with local schools each decorating a tree then after the holidays they can take the trees back to their schools to be planted. He updated on Colston Ballfield. He reminded all that it has been told that gravesites were there from the Civil War. He informed that he has met with the surveyors and they have appeared to found something but have not been back in contact with them since that discovery. He will continue that contact and report back. He concluded by giving the board "heads up" on problems of possible leaks at the Aquatic Center. It appears to be in the deep end, he assured that we are keeping an eye on the situation and will have more information at the December meeting. Announcements: © Annual Holloween bowntown will be on Mondoy, October Z5th from 6-Spin. @ No Pork Board meeting in November due to the numerous holidoys in the month. © Next scheduled meeting for this board will be on Monday, December 13, 2004. There being no further business the meeting was adjourned at [:28pm on a motion made by Sue Pfau, seconded by Mick Hennegan, carried unanimously. President - ~Tohn Young Secretary - Vicki ¢onlin