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HomeMy WebLinkAbout09-13-2004 BOARb OF PARKS & RECREAT3:ON NL1:NUTE5 OF MEETTN& - SEPTEMBER 13, 2004 Vice President Kevin La&range called the meeting to order at 12:05pm. The roll was called and those in attendance were as follows: Kevin La&range, Vicki Conlin, Ted Throckmorton, 5ua Pfau, and Mick Hennegan. Absent: ~Tohn Young. Personnel and guest present were as follows: Superintendent Rob Poll, Assistant Superintendent Beverly Couts, Aquatic/Recreation Director Charly Boyd, birector of Outreach Services Tyrone Wilson, City Attorney Les Merkley, City Council member Barbara Wilson, birector of Redevelopment Barry Cahill, and Evening News City Editor Larry Thomas. Any other guest present will be recognized as they address the board. Minutes: The August 2004 minutes were approved as submitted on a motion made by 5ua Pfau, seconded by Vicki Conlin, carried unanimously. Public Comment: None Old Business: Superintendent Rob Poff addressed the board regarding Rental Policies. He handed out copies of said policy to each member for review. Each item was read and discussed. Members Hennegan and Conlin suggested to add item requesting a financial statement for review should a "for-profit" group request a reduced fee. ];t was also noted to add an item clarifying that the Parks Department has all concession sale rights. There was then a lot of discussion on clean up responsibilities and consideration of collecting a deposit. Rob explained collecting deposits causes a lot of paper work for our office as well as the Clerk Treasurer's office to process refunds of these deposits. He assured that on the back of our facility pass clarifies that the "applicant" is held financial responsible for any damage or misuse of the facility and any equipment. A motion was made by Vicki Conlin to approve Rental Policies as submitted with said additions, seconded by 5ua Pfau, carried unanimously. Rob addressed the board regarding Park employee's departmental benefits. Again he passed out copies for review of a policy for park employee's rental of park facilities. After some discussion it was noted to clarify the children of employees must be "living at home", and to limit usage of the Nachand Fieldhouse to twice per season and the Aquatic Center to once per season. A motion to approve Park employee rental policy as submitted with said additions was made by Ted Throckmorton, seconded by Mick Hennegan, carried unanimously. At this time board member Ted Throckmorton spoke of recent articles in the Evening News regarding our rental policies and discussions from the City Council of disbanding this Park Board. He took this opportunity to ask City Attorney Les Merkley for clarification of problems they have concerning the Park Board. Les immediately stated that himself, and the Mayor have no problems with this board; in fact, they each feel this board is very important to our community and greatly appreciate their continued guidance to the Parks Department. He concluded by informing that he has told the City Council that in his opinion they cannot disband the Park Board. New Business: Superintendent Rob Poff gave copies of Resolution #2003 R-08-11 from August 2003 transferring the Lansden pool property to ,Teff Housing Authority. He stated that we now have to transfer the deed and shared the paperwork (Disclosure Statement) he has that needs this board's approval and President ,Tohn ¥oung's signature to finalize this deal. After some discussion a motion was made by Sue Pfau to approve said transfer of deed, seconded by Vicki Conlin, carried unanimously. Rob addressed the board regarding the recent 2003 exit audit. He eXplained that we needed and have set policy for bank deposits and the need to appropriate funds for the 5NR account. He had copies of each for review. He noted and explained the deposits to be done twice weekly during peak times and once weekly during the fall and winter. He then explained the breakdown of the $65,000.00 appropriated for the 5NR account for the remainder of the year. A motion was made by Ted Throckmorton to approve the deposit policy as submitted, seconded by Sue Pfau, carried unanimously. A motion was made by Vicki Conlin to approve appropriation of $65,000.00 for the 5NR account for the period of September through December 2004, seconded by 5ua Pfau, carried unanimously. Nachand Fieldhouse Monthly Report: Rob informed that the Fieldhouse is closed during the period of ,Tuly and August except for Tuesday night basketball league. He noted we did have concession sales of $Z45.10. Claims: The August 2003 claims were approved as submitted on Throckmorton, seconded by Sue Pfau, carried unanimously. a motion mode by Ted Correspondence: Three thank you notes were read: :~) Family of Lottie Oglesby for support and planter. 2) YMCA for cooperation and support of their summer camp kids at the pool. 3) Cherry Hill Neighborhood Association for donation of passes and port-a-let. 3 Correspondence (continued) Letter was read from .Tulle Sullivan, birector of Holy Spirit Child Care. She wanted to compliment the staff and facilities at the ~Teff Aquatic Center. She has been a director of summer camps for 13 years and has been to many different pools. The ~Teffersonville Aquatic Center was by far the most pleasant, clean and fun. Letter was read from Tracey Cobb, Children/Youth Choir Coordinator for Wesley United Methodist Church. She is requesting a donation for their Dance-A-Than on Friday, August ?0, 2004 to be given as a prize to a 13-18 age group. Rob informed that they were given one 200§ season pass to the Aquatic Center. Rob informed the board of a change in a donation given last month to Sacred Heart School in ,TeffersonviJle. He stated they were given a 2005 season pass to the pool. We received another letter from them after the September meeting requesting a 2-hour rental at the Nachand Fieldhouse. Rob explained we could not donate both items and if they want to return the ?00§ pool pass we would trade for one 2-hour rental at the I~lachand Fieldhouse. He informed that this trade was made. Rob informed that the 3rd Annual ~Tulia Kay Vissing Open Team Bass Tournament will be held at buffy's Landing on Sunday, October 24, 2004. Rob stated that ~Tulia was taken in a car accident, August 8, 2002 and proceeds from this tournament go to the ,Tulia Kay Vissing/Presentation Memorial Scholarship Fund. He assured that they have all necessary permits and proof of insurance. Superintendent's Report: Rob informed and updated the board on the following: 1) ADA report. We received the report on things we need to do to become compliant. Currently we have fixed some of the issues at the pool, as well as, addressed the van loading parking spots at the pool, Main Office, lqachand Fieldhouse, and Mai jar Fields. 2) Barge update. Our maintenance staff has been working on demolition, more floor repair, and prep work for the painting and finishing. The deck railing has been ordered and Marine Builders is doing the job. 3~ have met with the Carp of Engineers about getting a temporary permit for October. He explained that Bev Knight and Tyrone Wilson have been working on events for the barge. He gave copies of upcoming event scheduled for three Sundays in October called "Spirit Over The Water". The event features singers, dancers, and patriotic production numbers. Bev Knight has been working with Patty Simmonds on said event. 3) Ken Ellis update. T have met with FEMA and insurance company about final Estimates. Superintendent's Report: (continued) Youth Football Complex. Earth moving is almost complete. Sewage lines have 4 been dug and top soil is being moved along with creation of o burro. Gory Fridley, current President for the Youth Football informed they have a goal to collect $50,000.00 in donations towards this project but to dote we hove not received any funding from them. 5) Aquatic Center update. We are now closed. A final attendance report was handed out for review. Comprehensive data will come next month. 6) Because of mandatory changes from the State Board of Accounts, we will need to transfer money for part time payroll. We will hove the amount needed by next month's meeting. 7) The Nochond Fieldhouse is now open for the season. Foil leagues will begin soon. 8) bully's Landing has been stripped and hopes soon to have it dredged. 9) Colston F/eld update. Historic and Environmental Company to come in and check Authenticity of grovesite. 10) Bob Hedge Park update. We hove removed the asphalt and repaired swings. 11) We have been having problems at Vissing Park with motorized vehicles in the pork. We have posted signs and spoke to the police in attempt to stop it. 12) Eagle Scout projects. We have had work done at Optimist Park and Safety Town by these young gentlemen that hove done great jobs at both sites. 13) Final concert at Warder Park with the lost Outdoor Movie (Forrest Gump) after the concert will be Friday, September 17th. He also reminded at the concert on Friday, September l0th there would be a ceremony dedicating the recent plaque installed in honor of the builders of the Gazebo. 14) Beautification cleon up project scheduled for September 25th from 8:30-11am. 15) Another lunchtime concert is scheduled at Warder Park on Thursday, September 16th at 11:30. 16} He informed that Cristie Hoire our dance instructor for 10+ years is retiring and handing the program over to her assistant Lindy Schmitt. This program has also been moved to C.A.S.[. which we appreciate their accommodations they have been able ,o make for our program. 17) Greo, Day of Service is scheduled for Saturday, October 2nd o, Vissing Park. 18) Rob informed again of his desire to rename Ewing Lane Park to Lottie Oglesby Pork in honor of her. He asked for this boards approval. A motion was mode by Mick Hennegan to rename Ewing Lone Pork to Lottie Oglesby Pork, seconded by Ted Throckmorton. carried unanimously. Rob s,oted he would begin process of signage and schedule o dedication for next spring. $ Announcements: ©bedication of plaque for builders of the Gazebo in Warder Park will be at concert on Friday, September ~.0th. ©Final Concert at Warder Park including final Outdoor Movie Series will be Friday, September 17*h. ©The next scheduled meeting for this board will be on Monday, October 11, 2004. Adjournment: There being no further business the meeting was adjourned at 1:30 on a motion made by Sue Pfau, seconded by Mick Hennegan, carried unanimously. President - .Tohn Young Secretary - Vicki Conlin