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HomeMy WebLinkAbout08-09-2004 BOARD OF PA ~RKS & RECREA'I'ZON M.I:NUTE$ OF tREE'~F~ - AU&UST 09, ~004 President ,Tohn Young called the meeting to order at 12:04pm. With all board members present they were as follows:. 3'ohn Young, Sue Pfau, Ted Thrackmarton, Vicki Conlin, Kevin LaGrange, and new ~nember appointed from the Greater Clark School Board Mick Hennegan. Personnel and guest present were l as 'follows: Superintendent Rob Poff, Aquatic/Recreation Director Charly BO4/d, Director of Outreach Services Tyrone Wilson, Evening News City Editor Larry Thomas, City Council members Barbara WiJson and Connie Sellers, Robbia Valentine, and I(risten Mattox. Any other guest p~esent will be recognized as they address the buard. Minutes: The ~Tune 2004 minutes were approved as submitted on a motion m~de by Sue Pfau, seconded by Ted Thrackmorton, carried unanimously. Robbia Valentine addressed t.he board r.i..egerding his basketball camps ~t the Nachand Fieldhouse. He stated his camp regist, ration fee is generally $60.00 per camper though he would never deny a child regiStration due to lack of funds, in fact, he feels 70% pay a reduced fee. He informed alt, hough it is a camp to teach the fundamentals of basketball they also promote education. He stated he has approximately l0 staff members that are college graduates~ as well as, some local high school basketball players that serve as mentors to thesel kids in the camp. He s~id he always pushes our concession sales to the kids in a~endence. He feels the money generated in concessions during his camp is a plus foe the Parks Deportment. At this time item "B" on the agenda came up. The letter that'the Parks SUperintendent received from City Attorney Les Merkley at the request of first district councilperson 0'ohn Perkins regarding rentals fees charged to Robbia Valentine for his summer camps at the Nachend Fieldhouee. Robbia stated heistarted these camps about 14 years ago. Zt was motioned by Kevin La&range to note previous administrative names, seconded by Vicki Conlin, carried unanimously. Rot~bie clarified he started these camps under Mayor bale Orem and Parks Superintendent Rodger Caldwell, since then he has been through two more administrations and, has never had any problems and somewhat confused of problems Mr. Perkins has With him at this time. Robbia concluded that he will pay more for use of the gym should this board find it necessary. After more discussion President Young thanked M~. Valentine for his time today and appreciate the infarm~tion he gave then informed him that this board plans to structure these like fees and wilt be set before his next camp. Old Basi~: President Young addressed and reminde~l..~ all after a discussion on the barge at this board's .Tune meeting he agreed to meet bith Mayor Waiz to clarify what is expected. He ~ated that the Mayor made it very ~lear that he expects the Parks department to move forward with labor and materia!s needed, lie stated that he has taken two tours of this barge and having a hard ~ime agreeing with the Mayor on proceeding with this endeavor but must report today that the Mayor very much expects the department to proceed. There was a lot faf discussion regarding the costs for needed repairs and that $22,000 annually is'. nut near enough to maintain it properly. President Young stated these talks cou!d go on for hours and like it or not at this time we will proceed as directed by the Mayor. He concluded by informing Superintendent Rob Poff to keep this board updated as work and spending continues on this pro, eat. At this tJnle Superintendent Poff informed that the .rive~front property was trcmsferred to the Delx~tment of Redevelopment in August 2001 in order to apply for grants. After Some discussion Vicki ¢onlin motioned for Superintendent Poff to contact Barry Cahill, birector for Department of Redevelopment to discuss possible additional funding for the barge and overlook, seconded by Mick Hennegan, carried ~nanimously. Discussion concluded by noting that it would be helpful for Barry Cahill', Mayor Waiz and Les Merkley, City Attorney to attend this boards September meeti'g. New Business: Rob addressed the board regarding new appointment for Vice President of this Park Board. He explained this was eppoint~ed to Mr. Patterson and unfortunately Patterson has been replaced (Mick Hennegan) effective ,Tuly 1, 2004 as appointment from the School Board. After lithe discussion a motion was made by Ted Throckmorton to appoint Kevin baGrdnge as Vice President of the Park Board, seconded by Sue Pfau, carried unanimously. ROb addressed the board regarding rental policies for profit organizations. He noted this is being questioned in letter (coPY in packets) from City Attorney Les Merkley at the request of councilman ,Tohn Perkins.i There was a lot of discussion on 'for-profit' verses 'not-for-profit". Board members questioned why Mr. Perkins is bringing this up, Mr. Valentine in particular, and that he didn't send letter himself. After more discussion on rental policies it was decided that the Park Board should send response to City Attorney answering the four!' questions ns short and simple as possible concluding with welcoming Mr. Perki~ to these monthly meetings to address any future problems or questions he may have regarding the Parks Department. With more discussion it was noted that all groups (for-profit and not-for-profit) would pay fees according to annual schedule of fa.es Any groups requesting a reduction in these fees would have to be brought to this bo~rd. Any for-profit groups requesting reduced fees will also have to produce d financial statement to be reviewed. New Business: (continued) Any nat-for-profit groups requesting a r~uction of fees w'll have to provide required government form as proof of s~id status.! Based on these discussions today the board requested Rob to work on a written po. licy recording rentals of facilities for this board to review at the September meeting. Rob addressed the bo~rd regarding Parks department employee's departmental benefits. ROb stated with changes from the new administration that we should set policy on benefits for employees in th~ parks department, as well as, other city departments. He passed out a proposal to each member for review. He noted a few options for benefits such as: Status, Who, facility rentals, Programs and Services, /Remberships/Season passes, and Field~ripa. There was some discussion Board member/Rick Hennegen stated due to length of the meeting today, and this board's trust in Rob and the department, he requested for Rob and Parks staff to work up a policy for review at the September meeting. Na~ _h~_~d Fieldhouse Manthlv Re~ort: The April and/Roy 2004 reports were :given to the board for review. After some discussion a rm~tion was r~de by Sue Pfau to approve the April and Mm/ gO04 I~chend Fieldhouse reports, seconded J~ Ted Throckmorton, carried unanimously. Claims: The ~une and ~u~y ZOO4 claims were submitted for review. After some discussion a motion was made by Vicki Conlin to approve the ~Tune 2004 claims as submitted, seconded by Ted Throckmorton, carried ummimousJy. A motion was made by Vicki Conlin to approve the ~Tuly 2004 claims as submitted, seconded by 'red Throckmorton, carried unanimously. Four thank you letters were read. The~ were as follows: 1) St. Augustine Church. P.A. system for 4~ of ,Tuly parade "~Teffersonville Celebrating Freedom". Z) David Lott, Social Worker for. Vista Care. Six one-day passes to the pool For a patient and his family was "just what the doctor ordered". 3) Howard Steamboat Museum. ,Sending a "rapid response te~m" to the /Ruseum for clean up on groun~ls after the storms. 4) Emily Healy of La Leche LeagUe of Kentuckiana. Four complimentary one boy passes to the pool. Two letters received requesting donations that were given 10 one-day passes to the pool they were as follows: I) Souther~ Indiana SBDC for their Youth Entrepreneur Success (YES) program. 2) Token Club,'Inc. for fundraiser on ,Tuly 4t~. ¢or.respandence: (cont'~nued) Three letters reed r~questing donations ithat were given one 2005 season peas to the pool were as follows: 1) Sacred Heart Church for their first annual 'Taste of Sacred Heart~ on November 06, 2004. 2) ,Tonathan's ~ennings Element~y School for Bock to School festival on September 18, 2004. 3) Cherry Hill Neighborhood Ass~¢icrtion for their annual 1K Walk and Run for Kids against Drug Free I:nvirot.~ment and 'Block Party festival on August 17, 2004 at Bob Hedge Park. Rob ~nformed due to all funds raised at this event going to~ds improvements 1~o Bob Hedge Park he gave them two 2005 seeaon passes to the pool. Letter wea reed from ,Teaon Smith, Chairperson for ~Tohn B. Houghton, ~Tr. Memorial. They are requesting use of Colstan Softball field on Saturday and Sunday ,Tuly 17 & 18, 2004 and the regular fees be wai~fed. They inform that proceeds from this tourney benefits a ,Teff High School grbduating senior who has perfect attendance, ea well as, sponsorship of three tear, s with the ~Teff/GRC Little League. Rob explained this is ~n annual request en~ this is their 8*h year with this event that appears to grow and benefit more and more each year. He informed since this year's event and request came in between the board meetings he approved waiving the regular fee for rental of Colston Field. Latte~ was read from Pastor Sherry Gaines of Grace Fellowship of Louisville Church. They a~e ~41ueSting approval to hold art'.event at Ewing Lane Park on August 13, 2004 from 6 - 9:30pm. They explain this wil) be to play music, give out free food to the community and speaking. Rob informed ~hat there m-e no fees for use of Ewing Lane Park at this time because Jt does not h~ve shelter or bathrooms and is just an open field with the new walking troCk paved. ~The board asked if anyone hea talked to this group or just the latte~ ~ receivedl Rob stated just the letter wea received. After some discussion the board questioned why they chose this park and recommended Rob call Pastor Gaines fo~ more infor~nation regarding this event. Letter was reed from Lynn Dierking, I~rent of Timmy and Scotty that attended our Summer Playground Progrom. She just ~anted to commend the Parks Department for a greet program and one particular counselor (Angel ~Tacksan) she felt went above and beyond with the kids. ~uperintemient's Report: Rob addressed the following issues, the t~i~st two needing board approval: 1) Rob introduced Tyrone Witsan 6s the departmenl's Director of Outreach ~ervices. Rob informed this lis a newly created position using available payroll appropriation from pos{tions not replaced and explained his duties. A motion was made by Vicki Cbnlin to approve hiring of Tyrone Wilson as Director of Out~each Servicesj seconded by Sue Pfau, carried unanimously. 2) I~ob passed out draft of signnge to recognize the builders of Wa~cler Park ~azeba that had been brought up at this board's May 2004 meeting by ,Toy Ellis, Director of Zeff Moi~ Street.. He,explained the octu~l size would be 16" X 10" cast in bronze. A motion was made by Vicki Conlin to approve sold droft, seconded by Mick Hennegen, carrmd unan;mous y. 3) Ken Ellis update. FEMA and committee have been meeting with the mayor regarding new construction. He also informed the committee is scheduled to visit o Senior Center in AUStin, ]~ndiona for ideas. He will continue to update this board on this progress. 4) He informed the walking t~i! at Ewing Lane Park has been paved (it is approximately -~ mile) ond have!alrsocly ~eceived positive feedback. 5) Phase one of the Youth Foat~all complex is almost complete. Over 800 t~uckloads of soil have been d~pasited for leveling and drainage. 6) The Aquatic Center's last weekday is August 17, 2004. ]:t will remain open on the weekends through L~ba~ Day. 7) We occurred more storm dcu~je. The shelter at Wathen Pork and fun b~ellas et the pool were damog~.ecl. We have turned this over to insurance. 8) We also had o break in et the !~ool recently. Windows cu~cl door were broke~ This has been turned over to i~uronce also. . 9) The Nachand Fieldhouse will open for the season on Wednesday, September 08, 2004. 10) Summer Playground Program Was very successful according to co~nments received from participants and parents. 1t) Next Outdoor Movie Series :~is scheduled for Friday, August 13th at the pool. Admission will be a oa~ned good item to be given to charity. The movie is Sp,dermen and be,ng promoted as a Back to school dive in movie". 12) He informed that Don Weidn~ has retired. He wes an excellent worker at our Maintenance Barn and his .~abilities will be missed. 13) Znfarmed that Ms. Lottie O~lesby passed away. He ~eminded that she worked 30 years with the Pdrks Summer Playground Progrom and stated that he would like to discuss at a later date about honoring her by possibly renaming the Ewlng Lane Park for her services. 6 Superintendent's Report: (continued) He concluded by commending the Parks ~aff for their hard work and doing a gre~t ~ob through the busy summe~ months. H~ also welcomed our new board membee Mick Hennegan and stated that he looks fo~"a~d to his input and working with him. · Board Znlxrt: : All board members also welcomed Mick Hennugan to this board as representative of the School Board and glad to have his eXperiences on the Parl~ Board. AnnouItcelttel~S: ' © Spiderman Movie at the ~eff Aquatic tenter this Friday, August Z3t~. ©The next scheduled meeting for this b.0ard will· be on Monday, September 13, 2004. Ad._iournment: There being no furthe~ business the m~ating was adjourned at 2:20pm on a motion made by Vicki ¢onlin, seconded by Sue Pfau, carried unanimously. President - ~ohn Young Secretary - Vicki Conlin