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Home My WebLink About01-12-2004 BOARD OF PARK5 & RECREAT]:ON M'rNUTE$ OF MEET'ZN~ - ,]'ANUAR¥ 12, 2004 Vice President ~Tohn Young called the meeting to order at 12:02pm. The roll was called and those in attendance were es follows: ,Tohn Young, ,Tohn Ueding, and Twa/man Patterson. Absent: Ed Voyles, Sr., Sue Pfau and Clark Miles. (Note: Dur/n9 "New Bus/ness" Ed i/oF/es ~., Pa~k Board P~ident wa~ b~ou~ht into the meetin~ via conference call) P~rsonn~l and gu~s~ pres~n~ wer~ es follows: Ading Superin~nden~ ~ob Pelf, Assis~n~ Superintendent ~veriy CouPs, Youth Commission Bewrly Knight, City A~orney Les Merkley, Vicki Conlin, end Evening News City Editor ~on heifer. Minutes: The becember 2003 minutes were approved as submitted on e motion made by ~Tohn Ueding, seconded by Twyman Patterson, carried unanimously. Old Business: None New Business: A letter of resignation was read from Clark Miles. He explains with his new appointment as Fire Chief he must resign his position on the Perks Board. He also states that he enjoyed his years on the board and thinks the Parks is an important department in the City. The Park Board accepted Clark Miles resignation unanimously. Acting Superintendent Poff explained due to a major fire yesterday downtown ~Teffersonville Mayor Rob Waiz is unable to attend the meeting today so he requested Les Merkley, City Attorney to speak on Mayor's behalf regarding the new Park Board appointment. Les explained due to Clark Miles resignation Mayor Waiz asked Vicki Conlin, former City Council Member to take this open seat and she was pleased to accept the appointment. Les also explained minor legality in this matter with signing of appointment papers by the Mayor and Vicki to be filed with the City Clerk Treasurer. Vicki responded she would finalize that process immediately following today's meeting. Park Board members in attendance accepted the appointment and welcomed Vicki to the board. At this time Ed Voyles, Park Board President joined the meeting via conference call. Les Merkley, City Attorney addressed the board regarding Mayor appointment of new Parks Department Superintendent. He stated subject to this Park Board's approval, Mayor Waiz has appointed Rob Poff as Park Superintendent.. A motion was made by Twyman Patterson to accept Rob Poff as Park Superintendent, seconded by ~Tohn Ueding, carried unanimously. New Business: (continued) Superintendent Poff asked Les Merkley to address the board again regarding the Mayor's request of the Park Board to accept the merging of .Teffersonville Youth Commission and it's department head Beverly Knight into the Parks bepartment. Les stated simply that Mayor Waiz wants ~Teff Parks Department to have more involvement with ,Tell Youth Commission and vise versa. He also stated it is his understanding that Beverly Knight will fill position of Director of Recreation at salad/of $30,080.00, as well as, continue to be department head of ,Tell Youth Commission and receive $§,000.00 of that salad/out of the Mayors department. Rob Poff stated he understands the Mayor wants the Youth Commission under the umbrella of the Parks Department and clarified that this Park Board is the Parks Department Governing Body and as Director of Activities Beverly Knight would ~epo~t to this boo~d, but as Youth Commission bi~ecto~ she would ~emain a Department He~d and ~epo~t to the Moyo~. Rob also stated with the ~004 budget being final Beverly Knight would continue ~esponsibility of claims and direction of the Youth Commission budgetary would ~emain unde~ Governing Body of the Mayor's Office and the ~005 direction of this budget would need to be ~eviewed and clarified when those discussions begin. Rob then introduced and asked Beverly Knight to odd,ess the boo~d to fu~the~ explain. Beverly stated it is he~ understanding that the Youth Commission is still it's own department that ~epo~ts directly to the Mayo~ and wo~k with the Pa~ks Department but still has it's own budget and bepo~tment Head that ~epo~ts to the Moyo~. Membe~ ~ohn Ueding stated his confusion of this motte~. He stated why me,ge, be pa~t of, yet ~emain separate? Members T~man Patterson and Ed Voyles, S~. agreed in not quite understanding this situation of merging into the Pa~ks bepo~tment. The~e was some discussion f~om the attendance and Pa~k Boo~d Members clarifying that they a~e not anti Youth Commission ~ust unclea~ on this ~equest. A motion w~s made by Zohn Ueding to table this motte~ until this boa~d can ~eceive mo~e clarification of this matte~, o~ that Mayo~ Waiz con be here to explain, seconded by Ed Voyles, S~., ca~ied unanimously. Superintendent I~ob Poff stated that the next item of business "Assignment of Parks Department Director of Recreation" was contingent on the previous item/discussion. He explained that he understands Mayor Waiz wants to combine the Youth Commission with the Parks Department and Beverly Knight to be Director of Youth Commission/Director of Recreation. Member Twyman Patterson stated, in all due respect of the Mayor, he feels this board should have some explanation of this matter in a written narrative for this board to review and get more of an understanding then have discussion. Member ~Tohn Ueding stated we don't want to vote on something we don't understand. A motion was made by ,Tohn Ueding to table this matter until this boards Februa~/ meeting, seconded by Twyman Patterson, carried unanimously. Nachand Fieldhouse Monthly Report: The December 2003 report was in each member's pocket for review. After some discussion a motion wes made by ~Tohn Ueding to accept said report, seconded by Twyman Patterson, carried unanimously. Claims: The December 2003 claims were approved os submitted on o motion mode by Ed Vayies, Sr., seconded by ~Tohn Ueding, carried unanimously. Correspondence: Letter was read from the Downtown Merchants Association thanking the Parks Department for their assistance with the Christmas decorations along Spring Street and lawn decorations in Warder Pork. Letter was read from Tom McCullum, Pastor of River Falls Assembly of God..~ They explained their church bus currently brings o bus to Haven House, Greenwood, and Notional Apartments on Sundays for service. They are planning o tent meeting outreach to this area and request use of property behind the old 5onic and borders Greenwood. All their plans are not finalized at this time but planning the dates of April 29 through the 30, 2004. Superintendent Poff stated this property was transferred over to the Housing Authority in August of 2003. He will contact Pastor McCullum and inform them that they need to contact the Housing Authority. Letter was read from Rebecca Munoz, Director Childcare services at Our Mother of Sorrows. They are requesting to bring their kids to the ~Teff Aquatic Center on Friday's and pay each week with check as they did in the summer of 2003. Superintendent Poff stated this was o very well supervised group that never caused any problems at the pool. A motion was made by Twymon Patterson to approve said request, seconded by ~Tohn Ueding, carried unanimously. Superintendent's Report: Rob stated he wonts to thank the Mayor and the Porks Board for their confidence and this opportunity to serve the citizens of ~Teffersonville. ]] have enjoyed my tenure os the Recreation Director and look forward to guiding this deportment to the next level. My vision is simple. ]] wont our department to offer excellent customer service and quality programming while providing clean and safe porks and facilities. My expectations ore high and the staff is aware of the challenges ahead. Thank you once again for this opportunity. Board Input: All members were in agreement that they are sad to lose Rick Elliott but excited to give Rob Poff this opportunity and assure their confidence that Rob will continue to perform the duties of Parks Superintendent. Announcements: Tri 5tar shoot out is scheduled for ,Tanuary 17, 2004 at the Nachand Fieldhouse. This is an annual and free event for kids ages 8-13 and sponsored by the local Optimist Club. City Attorney Les Merkley handed out Ethic Disclosure Forms for Parks Department Staff and Board Members to complete and return to his office. The next scheduled meeting for this board will be on February 09, 2004. Adjournment: There being no further business the meeting was adjourned at 1:10 on a motion made by ~Tohn Ueding, seconded by Twyman Patterson, carried unanimously. President Ed Voyles, Sr. Secretary -