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HomeMy WebLinkAbout02-10-2003 BOARD OF PARKS & RECREATION MINUTE,5 OF MEET'IN6 - FEBRUARY 10, 2003 President Voyles called the meeting to order at l?:02pm. The roll was called and those present were as follows: Ed Voyles, Sr., Clark Miles, Twyman Patterson, ,Tohn Young, and ~Tohn Ueding. Absent: 5ua Pfau. Personnel and guest present were os follows: Superintendent Rick Elliott, Assistant Superintendent Beverly Couts, Mayor Tom C~alligan, City Attorney Anne Marie Golligan, birector of Redevelopment bale Robinson, City Council member Barbara Wilson, and ,Tohn Reiter with the Evening News. Minutes: The minutes for ,Tanuary 2003 were approved as submitted on a motion made by ,Tohn Ueding, seconded by John Young, carried unanimously. Old Business: None New Business: Assistant Superintendent Beverly Couts addressed the board regarding the Image Program she conducts. 5he stated the program is directed for 10-14 year olds and teaches drug prevention, conflict resolutions, gang prevention, and suicide prevention. The program is offered after school at Springhill Elementary and River Valley Middle School from 3-6pm. It is a 7-week program (15 required completed days) and each student that completes the program is able to attend a summer camp for 6 days. The camps have approximately 400 in attendance and this year the summer camp is scheduled at Panama City Florida. She concluded that she would continue to update the board on this program. Superintendent Rick Elliott addressed the board regarding 2003 fees at the ~Teffersonville Aquatic Center. He informed that no changes were made and o copy of said fees was in each member's packet for review. After some discussion a motion was made by ,Tohn Young to accept 2003 Aquatic Center fees os submitted, seconded by ,Tohn Ueding, carried unanimously. Superintendent Rick Elliott addressed the board regarding proposal from .Teffersonville Clark County Youth Football League (~TCCYFL) for changes at Shirley Hall (T,T) Park to accommodate practices and games. Rick displayed plans ]CCYFL had drawn up and pointed out three fields, new parking, restroom and concession facility. New Business: (continued) Rick then introduced Gory Fridley and Dabble Conway representing ~TC6~/FL and ~ary stood to address the board. He spoke in more detail about the drawings proposed today. He then gave some background and information about the league. The league is 35 years old, they have 3 divisions: flog (k-2nd grades), tackle (3rd-4th grades), and tackle (5th-6th grades). He stated with construction of new football field at Parkview Middle School and Mai jar Little League fields they hove lost their practice fields, they hove to rent port-a- lets during their season for bathroom facilities, and they run a concession out' of their football building. They ore diligently working on getting funds through grants and fundraisers and hope to get support from the Parks bepartment to continue these efforts. Mayor Galligan spoke to add his support and stated "They deserve a place to call home" and strongly feels a lot of this work could be done "in-house". There was more discussion from the board and attendance, everyone realizes this is not o project that can be done overnight. A motion was made by Clark Miles to accept proposal and give any support we feasibly can, seconded by ,Tohn Ueding, carried unanimously. Nachand Fieldhouse Monthly Report: The January 2003 monthly report was distributed for review. A motion was made by .Tohn Ueding to accept said report, seconded by Twyman Patterson, carried unanimously. Claims: The January 2003 claims were approved as submitted on Patterson, seconded by John Young, carried unanimously. motion made by Twyman Correspondence: Letter was read from Wesley United Methodist Church. Their Church Chancel Choir is scheduled to present a Community Outreach Program on April 5, 2003 at the C~azebo in Warder Pork. They clarify that they are not asking the community for a monetary offering and are requesting the $25 rental fee to be waived. A motion was made to waive said fee by John Young, seconded by Clark Miles, carried unanimously. Letter was read from Utica Elementary School. The PTa is sponsoring o cookie sale and they would like to award their top seller with a pass to the Jeffersonville Aquatic Center. Rick stated this is the first of several letters that will be received from local schools for upcoming Spring Festivals and he would like to give each one season pass to the pool. After some discussion a motion was mode by ~Tohn Young to give one season pass as ~equested, seconded by John Ueding, carried unanimously. 3 Superintendent's Report: Rick informed the maintenance staff has completed servicing on the mowing and field equipment. We have maintained all maintenance details at the Nachand Fieldhouse and Ken Ellis Building. And we hove been working on some outdoor cleanup projects as the weather permits. He stated the annual Robbia Valentine Spring Break basketball camp has been scheduled at the Nachand Fieldhouse for the week of March 24th. He also informed one of the more popular kids activities for the winter is our annual Blizzard Blowout set for Friday February 28th from gpm to 7am. Rick concluded requesting approval to hove the "eorJy purchase 10% discount" for the Season passes ?o the Aquatic Center again this yea~ beginning May 5th ~heough May 19th. A motion w~s made by Cla~k Miles to appeove said ~eques% seconded by John Young, caeeied unanimously. Announcements: The next scheduled meeting for this board will be Monday, March lO, ;?003. Adjournment: There being no further business the meeting was adjourned at 1:15pm on a motion made by .Tohn Young, seconded by Twyman Patterson, carried unanimously. President - Ed Voyles, Sr. Secretary - Clark Miles