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HomeMy WebLinkAbout03-10-2003 BOARD OF PARKS & RECREAT'ZON MTNUTE~$ OF ME~ETING - MARCH 10, 2003 President Voyles called the meeting to order at 12:03pm. The roll was called and those present were ns follows: Ed Voyles, Sr., .Tohn Young, .Tohn Ueding, Clark Miles, and Twyman Patterson. Absent: Sue Pfau. Personnel and guest present were as follows: Superintendent Rick Elliott, Assistant Superintendent Beverly Couts, Activities Director Rob Poff, Director of Redevelopment Gayla Robinson, City Engineer Brian Dixon, City Council member Barbara Wilson, and Evening News Editor ~Tohn Gilkey. Any other guest present will be recognized as they address the board. Minutes: The February 2003 minutes were reviewed. President Voyles noted correction on page 1, paragraph 2, rnisidentJfied Director of Redevelopment as Dale Robinson and should be Gayla Robinson. With said correction o motion was made to approve the minutes by Twyman Patterson, seconded by .Tohn Young, carried unanimously. Old Business: Superintendent Rick Elliott informed the safety netting at Mai jar Fields is being installed and with our current weather he expects it to be done in o couple weeks. The Little League season opens April §th and all wilt be more protected from the foul balls with this project being completed. New Business: Rick addressed the board for approval of the 2003 Parks Brochure. He noted a brochure was in each member's packet for review. He informed that he was very pleased with the way they turned out, they can easily be folded and mailed, and the pictures used were from the Evening News. A motion was made by .Tohn Young to approve the 2003 Park Brochure, seconded by Clark Miles, carried unanimously. Rick addressed the board for approval of the 2002 Annual Report and noted copies were in each member's packet for review. Rick stated these reports were done in-house and credited .Tackle, Rob, Beverly, Candy, Gretchen and .Timmy for their work in getting this information gathered, printed, and bound in the folders. A motion was made by .Tohn Ueding to approve the 2002 Annual Report, seconded by Twyman Patterson, carried unanimously. 2 Nachand Fieldhouse Monthly Report: Activities Director passed out the February ;>003 monthly report for review. A motion was made to approve said report by Twyman Patterson, seconded by ~Tohn Young, carried unanimously. Rob then spoke to the board requesting their approval to proceed in a banner project at the Nachand Fieldhouse. He explained he would like to begin a campaign to honor the area's high schools of yesterday and today (?0 schools) that have played at the Nachand Fieldhouse by displaying colorful banners with the school name and mascot to hang from the balcony. He informed that he has a letter (copy to each member for review) to be mailed asking for contributions towards this project. He concluded approximate cost for the full project is $?,;>00.00 and that also includes a prominently displayed plaque of contributors. After some discussion a motion was made by ~Tohn Young for Rob to proceed in said project and to keep this board informed accordingly, seconded by Clark Miles, carried unanimously. Claims: The February 2003 claims were approved as submitted on a motion made by Twyman Patterson, seconded by ,Tohn Ueding, carried unanimously. Correspondence: Letter was read from Maple Elementary PTa requesting a donation for there Spring Fling on March 08, ;>003. Rick informed one season pool pass was donated. Superintendent's Report: Rick informed since this Board's last meeting that the maintenance crew has been clearing ice and snow from our facilities. All the office staff has been working on summer programming. We have been working with Little League on their upcoming season and allowing use of our Main Office for registrations. The office staff has also been taking hundreds of phone calls for general information. He informed he as attended weekly Board of Works and bepartment Head meetings with the Mayor, as well as, weekly staff meetings that have helped bring the department together preparing for upcoming summer. Announcements: The next scheduled meeting for this board will be Monday, April 14, ;>003. Adjournment: There being no further business the meeting was adjourned at 12:36pm on a motion made by ~Tohn Young, seconded by Twyman Patterson, carried unanimously. President - Ed Voyles, Sr. Secretary o Clark Miles BOARD OF PARKS & RECREATION AG__.__ENDA- APR]~L :~4, 2003 1. 11:30 Lunch 2. 12:00 Meeting 3. Roll Call 4. Guest 5. Approval of Minutes 6. Public Comment 7. Old Business: None 8, New Business: A) Aquatic Center Opening dates - 5up't B) Improvements to Lansden Park/Greenwood - 5up't/Carroll Gowcns/Mayor Galligan c). Nachnnd Fieldhouse Monthly Report 10. Approval of Claims 11. Correspondence 12. 5uperintendent's Report 13. Board ];nput 14. Announcements 15. Next Meeting - May :tZ, 2003 16. Adjournment