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Home My WebLink About2001 Annual Operation ReportPRESCIRBED BY STATE CITY AND TOWN FORM 225 BOARD OF ACCOUNTS - 1986 City (CITY OR TOWN) OF Je ffersonville (NAME OF UNIT) Clark COUNTY, iNDiANA ANNUAL OPERATIONAL REPORT FOR LOCAL ROADS AND STREETS (lC 8-17-4.1) FOR THE YEAR ENDED DECEMBER 31, 2091 Prescribed by State Board of Accounts City and Town Form No. 225 Jeffersonville ANNUAL OPERATIONAL REPORT FOR ~(~3~']~I'K~'~Y/CITY~ STREET DEPARTMENT For Year Ending December 31,20 SECTION I - FINANCIAL STATEMENTS MOTOR VEHICLE HIGHWAY FUND Cash Balance, January 1 (Excluding Investments): Receipts: State Motor Vehicle Highway Distribution Reimbursement From Construction and Reconstruction Projects for Labor, Material, Equipment and Other Costs Principal of Investments Interest on Investments Sale of Junk Miscellaneous & Refunds Refunds and Other Reimbursements Transfer From Other Funds: E×cavatin_~ Permit~ Refunds & Reimbursements Total Receipts Total Balance and Receipts Disbursements: Administration (Detail Page 5) Maintenance and Repair (Detail Page 5) Construction and Reconstruction (Detail Page 10) General and Undistributed Expense (Detail Pages 5 and 6) Purchase of Investments $ 644,667.17 _ 2.665.60 1.887.50 1.192.70 239.463.95 61,441.06 $ !11.154.~6 Total Disbursements Cash Balance, December 31 investments on Hand, December 31 (Cost) Balance, December 31 (Cash and Investments) _ 688.222.98 73,345.35 ~ 7~:~45_R5 SECTION I - FINANCIAL STATEMENTS (Con0nued) CUMULATIVE BRIDGE FUN~3 Cash Balance, January 1 (Excluding Investments) Receipts: Property Taxes Principal of Investments Interest on Investments Refunds and Reimbursements Total Receipts Total Balance and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 10) Purchase of Investments Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (Cash and Investments) LOCALROADANDSTREETFUND Cash Balance, January 1 (Excluding Investments) Receipts: Auditor of State - Local Road and Street Fund C o .~_ ~ +. _~ ~..~_ c ~ ~ _.~ _~'t ?__~{mh111~mpn'~ Principal of Investmen~ Interest on Investmen~ Refunds and Reimbumemen~ Transfer From Other Funds: Grants Miscellaneous Total Receipts $ 413,788.49 72,554.62 81,250.00 30,923.33 Total Balance and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 11) Purchase of Investments 825,336.58 Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) $ $ 292,523.49 598,516.41 891,039.90 825,336.58 65,703.32 -0- Balance, December 31 (Cash and Investments) $ 65,703.32 SECTION I - FINANCIAL STATEMENTS (Continued) Q'EHEE DEDICATED Fund Cash Balance, January 1 (Excluding Investments) Receipts: $ $ Total Receipts Total Balance and Receipts Disbursements: Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (Cash and Investments) ALL OTHER FUNDS USED FQR HIGHWAYS, STREETS OR BRIDGE_S** Disbursements: Fund Maintenance and Repair (Detail Page 8) Construction and Reconstruction (Detail Page 11) Administration (Detail Page 8) General Nondistributed Expense (Detail Page 8) Total Disbursements *To Provide for additional funds, such as bridge bend issues, etc. Attach additional sheet for other funds, if necessary. **Prepare separate schedules for each additional fund such as General Fund, Cumulative Capital Improvement Fund, etc. Attach sheets for additional funds if necessary. SECTION I - FINANCIAL STATEMENTS (Continued) STATEMENT OF INVESTMENT TRANSACTIONS January 1,20 01 to December 31,20 01 Highway Fund Cumulative Local Road and Other Bridge Fund Street Fund Balance, January I $ $ $ $ Investments Purchased (1) Total Balance and Purchases(2) Investments Matured or Sold Balance, December 31 (3) $ -0- $. ~0=- $ -0- $ -0- (1) Shall agree with amount of Purchase of Investments shown in Disbursements section of Financial Statement. (2) Shall agree with amount of Principal of Investments shown in Receipts section of Financial Statement. (3) Shall agree with amounts of "Investments on Hand, December 31 (Cost)." SECTION II - DETAIL OF DISBURSEMENTS BY MAJOR BUDGET CLASSIFICATION AND MINOR EXPENDITURE cLAssIFICATION (EXCLUDING CONSTRUCTION) MOTOR VEHICLE HIGHWAY FUND Administ[ation Personal Services Supervisor Assistant Supervisors Engineer Cledcal Assistants Soc Sec. PERF. Hosp,'Cloth, Mad: Supplies - Office Other Services,and Charges (Contractual) $~35,544.00 57,868.5a Total Administration (Page 1) 31~82~.a4 Teavel _ 113,4gg.71 Maintenance and R~paJr Personal Services (Excluding Ice Control and Snow Removal) Truck Ddvers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other Current Charges $ 2AR;714-1~ 749=82 141;27R R7 ~.085~1~ - 343,~34.97 ~9,394.42 9,588.58 38,983.00 Total Maintenance and Repair (Page 1) ~8.7_~ -q 17497- SECTION II - MOTOR VEHICLE HIGHWAY FUND (Continued) _Ge~3era! an_d Undistdb_uted E_xj~ense Personal Se~ces Garage Mechanics and Helpers Supplies Gasoline, Oil and Lubricants Tire and Tubes Maintainer/Grader Blades Other Garage and Motor Vehicles Other Services and Charges (Contractual) Communicalion Expense (Telephone, Radio, Etc.) Utilities (Garage and Service Buildings) Repairs Garage and Service Buildings Trucks and Tractors Road Equipment Cars/Pickups Other Repairs Rentals Other Current Charges Separated Equipment Expenses/Ice Control and Snow Removal Other Capital Outlays Land (Garage and Service) Buildings (Garage and Service) Machinery and Equipment Cars/Pickups Trucks Tractors Graders Street (Pavement) Sweepers Other Road Equipment Garage Equipment $ $ 21,875.10 8.727.93 30,603.03 6.111,74 8.451,29 16.275.00 Total General and Undistributed Expense (Page 1) Total Motor Vehicle Highway Fund (Excluding Construction and Reconstruction Costs) 7 SECTION II (Continued) CUMULATIVE BRIDGE FUND Maintenance and Repair Personal Services Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bddge and Structural Metals Lumber Road Signs Other Supplies Other Services and Charges (Contractual) Total Maintenance and Repair (Page 1) Total Cumulative Bridge Fund LOCAL ROAD AND STREET FUND Maintenance and Repair Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow R~moval) Bridges Street Sweeping Rental of Equipment Other Current Charges Total Maintenance and Repair (Page 2) $8~ ~6.58 _ SECTION II (Continued) OTHER DESIGNATED FUND OR TRUST FUND* _M~iQt e n a Qc_~_a_ nd Repair Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bddge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies Other Sen/ices and Charges (Contractual) Utilities (intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other Currant Charges Capital Outlays Total Maintenance and Repair (Page 3) Total Other Designated Fund or Trust Fund *Attach sheet(s) for additional funds, if necessary. SECTION III SUMMARY OF NET MAINTENANCE AND REPAIR EXPENSE Motor Vehicle Highway Fund Cumulative Bridge Fund Local Road and Street Fund Other Designated Fund or Trust Fund Total 987,317.97 825,336.58 1_32!2,654.55 9 SECTION IV - CONSTRUCTION AND RECONSTRUCTION (Tick Appropriate Column for Type of Improvement) See Appendix "A" for Definitions of Improvement Types MOTOR VEHICLE HIGHWAY FUND Location of Number System Used: Project __ IDOH Road Inv. Local Road No. I Road ~ From To ~ z ~ ~ · ~ ~ m m m ~ Amount Total Motor Vehicle Highway Fund Construddon and Reconstruction, Page 1 $ CUMULATIVE BRIDGE FUND Road From To Amount Total Cumulative Bridge Fund Construction and Reconstruction, Page 1 $ 11 SECTION IV - CONSTRUCTION AND RECONSTRUCTION (Tick ApproPriate Column for Type of Improvement) LOCAL ROAD AND STREET FUND See Appendix "A" for Defin~ons of Improvement Types Loca~on of Project ~ E ~ c Ro~d From To ~ z ~ ~ ~ ~ ~ ~ ~0 ~ Amount ~e~ ~Peg~h, Apple Street~ X ~1 .~1 _fig p~ ~y _~ X 9,027.45 ~~ . X 5,268.30 L~er ~oo~ _~lje~ [ X 899.06 tranquil Dr ire, Skylin ~ Drive X 7,603.65 Cornwell D~ ~ve X ~ 14,844.28 Belmar Dri~ e ~ 12,099.13 Sassafras A [ley ~ 7,496.78 Locust Street, P~C Alley Armstrong .oad ~ 17,429.95 Northaven )rive 7tn ~reet ~ z~,234.97 highway oz '~'urn La~ s ~ 3,44~.71 Total Local Road and Street Fund Construction and Reconstruction, Page 2 $ 211 ~ 14.~..~.~ ANY OTHER DESIGNATED FUNDS USED FOR HIGHWAYS, STREETS OR BRIDGES Road From To Total Other Designated Funds Used for Highways, Streets and Bridges, Pages 2 and 3 Amount $ REPORT Of FEDERAL AND/OR STATE PROJECTS ADMINISTERED BY STATE HIGHWAY DEPARTMENT Report below all projects for which the county, city or town made payments to the State Highway Department for Federal/State participating projects, for which contracts were awarded and payments thereon made by the State Highway Department. Project Governmental Unit's Paid to State Fund Share of Cost During Year* 12 *Amounts in last column should be those costs paid from the detail project account under "Construction and Reconstruction" of the fund affected. 13 SECTION V - CLASSIFICATION OF HIGHWAY OR STREET DEPARTMENT EMPLOYEES Number of Employees (o =~ .c -~ E ~ E E Work Classification ~ -~ ~ ~ O z Supe~or [ ....................................... A~ista nt Supe~sor 2 ....................................... Engineer [ ........... ~ ........................ A~istant Engineem ~ ...................................... Clerical A~istan~ ~ ...................................... Truck DHvem 4 ..................................... Equipment Operatom [ .................................... Labor 4 ..................................... Garage Mechani~ SECTION VI ~ INVENTORY 14 Description Case buethling ..fullsize t ra,.i 1 er _~qrbark__ chevrolet gallion _~eter~lt international in~rnati~9~al fre~gh~liner ford.' wink-o-matic wih~p~matic gmc dodge freightliner fordf~? dodge ford Model tractor roller Year of Purchase 1990 1996 1994 chipper 1993 pu '~996 grader 1968 Net Cost* Applicable Trade In Value' ,dump 1996 dump 1992 d__.ump _~992 dump 1996 .cargo 19~5 si~ board 1989 siq. B board__ 19~? , backhoe _ 19~.9 -. dlzmp ~ -l-q 87 sierra 1997 flat bed 1993 dump 1995 crane trk 1979 pu 2000 ~argo 1995 Sedal Numar or ID Numar 0001 0004 0511 0910 3205 · 3215 3891 4555 5539 ._..5 8 3 4 6138 __._,6,,312 6785 7165 7288 8872 0922 'Net Cost = G. ross.Cost.. Trade In Value, , FEB-28-2002 THU 02:56 PM CITY CLERK TRERSURER NO, 812 285 6426 P, 05 SECTION VI - INVENTORY Descrip~on dodg_?... ..... Model dodg_e gm_c~ pu Ye ar of Purchase 1990 2000 _._p._u 20._01 .w_leaf vac 2000 Net Cost' Applicable Trade In Va~ue' Sodal Number or ID Number 9027 4496 ford mack~ l~mf trd_ . 1993 bucket tr~ ~" roll off cat roller 'Net Cost = Gross Cost. Trade In Value, 15 Surface Type Cement, Concrete and Brick Bituminous Gravel and Stone Unimproved Total Miles SECTION VII - ROAD MILEAGE Number of Miles on December 31 Actual Change Reason 14¢, ,'74 142.74 SECTION VIII - PROPOSED CONSTRUCTION, RECONSTRUCTION AND REPAIR PROGRAM FOR THE YEAR FOLLOWING THE YEAR COVERED BY THIS OPERATIONAL REPORT (Tick Appropriate Column for Type of improvement) See Appendix"A" for Definitions of Improvement Type Location of Project Roads Bridges * A = Motor Vehicle Highway Fund B = Cumulative Bridge Fund C = Local Road and Street Fund D = Federal Aid Fund E: Other Designated Fund DATE: 2O Submitted by: County Highway Supe~sor Approved: DATE: DATE: 20 Board of County C°mmlssi°ners ~ Submitted by: ~ ~ ; DATE: Approve~:/'~ /;' x? .,~