Loading...
HomeMy WebLinkAbout02-17-1998MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA TUESDAY, FEBRUARY 17, 1998. Mayor Thomas R. Galligan called the meeting to order at 9:30 a.m. and on call of the roll those members present were: Planning and Development Director Jim Urban, and City Engineer Bob Miller. Also present were: Parks Director Rick Elliott, Police Chief Mike Pavey, Vehicle Maintenance Foreman Mike Ewton, Sewage Office Manager Bob Goldman, EMC Asst. Director Kevin Wright, Building Commissioner Larry Decker, Fire Chief Mike Smith, City Attorney Anne Made Galligan, and Clerk Lynne Kempf. Planning and Development Director Urban made the motion to approve the payroll as presented, seconded by City Engineer Miller and carried unanimously. BIDS-OLE STONER PLACE John Toombs of Jacobi, Toombs and Lanz opened 5 bids on the Ole Stoner Lift Station and Force Main. After reading the bids they were taken under advisement to be awarded at the end of this meeting. (Bid list attached). INCIDENT COMMAND SYSTEM Fire Chief Mike Smith presented to the Board a copy of the Incident Command System. IWRTREATMENT COSTS Kevin Wright of EMC presented to the Board a list of the costs that was necessary to treat the decant that was hauled to the Jeffersonville Wastewater Treatment Plant by IWR, who is the responsible party. The total cost is $2,554.00. Mr. Wright also informed the Board that Wastewater Treatment Plant Asst. Director Timmerman sent IWR a letter stating that they are to start monitoring their discharge everyday for 1 month and report back their findings. They haven't been sending in reports. Mayor Galligan said Timmerman needs to take whatever action he feels appropriate on this. Director Urban made the motion for EMC to notify IWR stating that if they don't comply they will be shut off in 24 hours,seconded by City Engineer Miller and carried unanimously. GREASE TRAPS Kevin Wright of EMC reported that a grease trap inspection was done at area schools and Frank's Steak House on Feb. 2, 1998. Several of the schools do not have grease traps and some haven't been cleaned out. Frank's Steak House doesn't have a grease trap either. Director Urban made the motion to inform the school's and Frank's Steak House to install grease traps, seconded by City Engineer Miller and carded unanimously. (list of school's inspected attached). MEIJER STORE Kevin Wright of EMC presented a copy of the letter regarding a Back Flow Preventer for the Meijer Store. It has been agreed upon that the City of Jeff will allow the waiver to release the Meijer Store of the requirement of a back water valve on all sanitary lateral lines. The Meijer store agrees not to hold the City of Jeffersonville responsible for any damages that may occur in the future.(letter attached). Director Urban made the motion to recess at !0:05 a.m., seconded by City Engineer Miller and carried unanimously. At 10:20 a.m., the meeting was called back to order. AWARD OF BID John Toombs of Jacobi, Toombs, and Lanz made the motion to award the contract for Ole Stoner Lift Station to Pace Contracting in the amount of $189,428.07, seconded by Director Urban and can/ed unanimously. City Attorney Galligan said Pace Contracting's bid contained all the necessary and proper forms. There being no further business to come before the Board of Public Works and Safety, Director Urban made the motion to adjourn at 10:30 a.m., seconded by City Engineer Miller and carried unanimously. ATTEST: CLERK AND TREASURER ~"+NVIR~NME~TAL MANAGEMENT CORPORA~ON 701 CHAMPION ROAD JEF~ERSONV~LLE, INDIANA 47130 812-285-6451 FAX 812-285-64§4 February 13, 1998 Mr. Dale T. Schnaith Project Engineer Facility Construction 100 North Senate Avenue P.O. Box 6015 Indianapolis, In. 46206-6015 RE: Vogt Valve/Clark Maritime, Project No. M-10476 Dear Mr. Schnaith: The City of Jeffersonville is capable of seiving the above proposed development to the existing sewer system, The above project is not expected to cause overloading/bypassing in the collection system under dry weather conditions, and there is sufficient capacity in the treatment plant to adequately treat the flows and loadings to achieve applicable NPDES permit effluent limits. This is not an approval until all final design plans and specifications and all required permits are submitted and approved. If you have any questions, please do not hesitate to contact me au (812) 285-6451. Sincerely, ]~NVIRONM~, ~A~ MANAGEMENT CORPORATION Scott J.'Tim~Jc '~:Cn~''~~ Facility Manager CC: Mayor Thomas R. Galligan R. Miller, City Engineer J. Toombs, Jacobi. Toombs and Lanz. Inc. Yancy Pinkston, Building Commissioner Jim Urban, Zoning and Developing BOARD OF PUBLIC WORKS AND SAFETY CLAIMS ~.~AY~OL~ OLD BUSINESS February 17, 1998 NEW BUSINESS 1. John Toombs re Ole Stoner Life Station and Force Main bid opening 2. Chief Mike Smith re incident command system 3. Kevin Wright of EMC re 1WR treatment costs, Vogt Valve and grease traps JOB NO. BID OPENING DATE.. BIDDERS JACOBI, TOOMBS AND LANZ, INC. CONSULTING ENGINEERS1 To Whom It May Concern: On February 2, 1998 our office along with EMC conducted C"rease Trap inspections on the following schools in Jeffcrsonville: ~.ridgepoint Elernel~lmW Grease trap outside, need~ access to clean. Has two food waste grinders that shall not discharge through a grease interceptor to the building drainage system. River Valle, Mi,.file. Schoo! Grease Wap inside floor in kitchen, needs to be Cleangd regularly. This school has t,~ree food disposal thai should not go through grease trap. Thomas .Tefferson Elemental' Greas~ trap is outside. Has two disposal and one dishwasher. Jcffcrsonvi]le High School Could not locate grcas~ trap. Ha~ two disposal and one dishwasher. Spring Hill Elememm-v Could not locate grease trap. Has ro~.o disposal and one dishwasher. Maple Elemantarv Groas~ ~ap is outside. Has two disposal and one dishwasher. Earkview Middle ~,chool Could not locate grease trap, Has t~'o disposM and one all.washer. Xorthaven Elementar~ Could not locate greas~ trap. Has two disposal and one dishwashe:. Wilsg'0 lElementa-,"¥ C~uld not locate grease trap. Has two disposal and one dishwasher. A grease Lnterceptor ~hall be required to receive the drainage fi.om fixtures and equipment with grease, laden waste located in food preparation area's. Food waste grinders shall not discharge to ~e building drainage system through a grease interceptoh Each separator shall be installed so as to be readily accessible for service and maintenance. Separators shall be maintained bypefiod~c removal of accumulated grease, scum, oil or other floating substance, Please contact this office as soon as possible so we can get together and take care of this matter. Very truly yours, * EN~iRONMEN~A~ MANAGEMENT CORPORATION 701 CHAMPION ROAO JEFFERSONVILLE, INDIANA 47130 812-285-6451 FAX 812-285-6454 February 13, 1998 Mr Phillip Holmblade Sr. Project Manager SSOE, INC, 1050 Wilshire Dr. Suite 260 Troy, Michigan 48084 RE: Meijer Store # 167 Backwater Valve Dear Mr. Holmblade: As previously discussed with Bob Miller the City Engineer for Jeffersonville, the Meijer store requested a waiver on the City of Jeffersonville Ordinance. # 89-OR- 11, Section 50.19, Paragraphs 9 & 10 requiring a backwater valve on all sanitary lateral lines. We both agreed that the City of Jeffersonville will allow the waiver to release the Meijer store of this requirement, since the lateral line and sewer main will be the Meijers stores responsibility and not the City of Jeffersonville. The City of Jeffersonville is requesting a letter from the Meijers store stating that they will not hold the City of Jeffersonville responsible for any damages that may occur in the future for not having a backwater valve installed. If you need any further information please feel free to contact me at 812-285-6451. Sincerely, ENVIRONS/flENTAL MANAGElvlENT CORPORATION Kevin Wright Assistant Facility Manager cc: Mayor Thomas R. Galligan Bob Miller, City Engineer Scott Timmermann, Facility Manager Jacobi, Toombs & Lanz, ~I0Ol ~ [02/11/98 10:53 FAX 2486438225 $$0E Febmar,j 11 1998 Mr, K;evin Wright, Assistant Facility Manager Envlr(3nmental Management Corporation 701 Champion Road Jeffersonville, tN 47130 Via: Fax & '1~ Class Mail RE: Meijer ~'i67 2750 Ai lieen Lane SSOE #976332-00 Meijer #J971216167 Dear Mr. Wright: · our review ~etter dated February 2, 1998 and Jeffereonvi[le Ordinance 89- In response to y .. . ........ ~,~,4 our'~,o~-~t~ draWings to OR-11. which you faxed on [ne~ s~..m..~ ~a? we .ay= ~,,~ ....... reflect the following: 1 The otans eno specifications reqdre that the sanitary sewer system be constructed in accordance with the City of Jeffersonvil/e raqui:ements. 2 Required permits will be secured by the contractor in advance of beginning construction. 3. Grease traps are 3rovidea on the sanitary leads for the restaurant, bakery and fo~d service preparation areas. These will appear on the architectural, plans when they are suomitted. 4 The force main pene[ration tnto ~he City's manhole will be core(3 and gasketed. The internal drop s deSned to extend to the Dot'tom (~{' ~'~'~'~hhole and be directed to discharge at the outtet sewer. 5. The specificati(3~s state that the co~tractor is resoonsible f(3r conducting and passing an a~r test anc a mandrel test on all sanitaw sewer~. 6. Construction Manager or contractor will ~e responsible f°r n°tifying city pers°nnei for construction inspecuon and testing. Lastly, regarding C;ty Ordinance 89-OR-1% Section 50.19, Paragraphs 9 & 10 reoumng a oackwatar valve on all sanitary leads from the building, Meijer res~ectfu!ly reouests a waiver on this requirement for the.fotl0wing reasons: · The Meijer aanitary sewer system will be protected from the City or pubtic sysrem by a force main and pump station. The pump stat on has t'¢(0 .gn,,,e.9~?aJ,?~,°~n, ~h~e discharge side of the pumps. · The pump station will ba privately owned, ooerated, and maintained by Meijer. · Meijer currently has cver a hundree s'~ores in operation and has not experienced a orobtem where tt~e nee~ for a backwater valve would be required. SSOE, INC, ARCHITECTS ENGINEEF' 050 w~tsn~re Onve · SL. 're 260 - Troy, Michigan 4808/~ · 2'48-~43-6222 - Fax 248-o43-622E '~02/11/98 10:54 FAX 2486436225 Mr. Kevin Wright Meijer #167 - Backwater Valves Februa~ 11, 1998 SSOE Page 2 of 2 SSOE 0O2 Your favorable consideration regarding this waiver request is appreciated. Please contact us if you have any questions or require additional information. Sinc~.~]/' / PSi~lip J. 1~5~hc;~'blade, RE Sr. Project Manager Internet e-mail: pholmbtade~s$~e, com cc: City of Jeffersonville - B. Milier Jacobi, Toombs & Lanz - J. Lanz Meijer Resource Center Meijer- B. Bernock, J, Falther, K. Poppe, F. Remsburg CSO - T. May Shook - M. Soller SSOE - S. Counsell, T. Granger, K. Hansonl F. Mikhael SSOE File EA2 - Chandler M & R Summary by Year 11/3/97 Through 12/31/97 Description Memo Amount Budgeted for November Expenditures (Nov.) Budgeted for December Expenditures (Dec.) Maintenance & Repair Maintenance & Repair Maintenance & Repair Maintenance & Repair $ 8,361.00 $ 4,404.23 $ 8,361.00 $ 2,754.7O TOTAL INFLOWS TOTAL OUTFLOWS NET BALANCE CARRIED OVER TO NEXT CONTRACT MONTH $16,722.00 $ 7,158.93 $ 9,563.07 ~ENV~ONMENT~L MANAGEMENT CORPORATION February 10, 1998 701 CHAMPION ROAD JEFFERSONVILLE, INDIANA 47130 812-285-6451 FAX 812-285-6454 Mayor Thomas R. Galligan City of Jeffersonville City-County Building Jeffersonville, IN 47130 Dear Mayor Galligan: As previously discussed in Environmental Management Corporation's (EMC) letter dated January 9, 1998, Industrial Water Recycling (IWR) would be responsible for all cost that were necessary to treat the decant that was hauled to the Jeffersonville WWTP by IWR. Treatment cost are as follows: · Laboratory Test $ 771.00 · Blower cost $ 406.00 · Administration cost $ L77~._0_0__ · Total Cost (EMC) $1,354.00 ConsUltant Fees (Rust) Total Cost $1&0~_0_0 $2,554.00 Please see the enclosed invoice from EMC for the amount of $1,354.00. If you have any further questions, please feel free to contact me at 285-6451. Sincerely, ENVIRONMENTAL MANAGEMENT CORPORATION Scott J. Timmermann Facility Manager CC: Anne Marie Galligan, City Attorney Robert Goldman, Sewer Billing Office Manager Robert Miller, City Engineer A1 Goodman, A. W. Goodman and Associates John Toombs, Jacobi, Toombs and Lanz Phil Thompson, Director of Operations Ralph Pettit, IWR Carl Schmutte, Pm Treatment Coordinator ENVIRONMENTAL MANAGEMENT CORPORATION PARIC CENTRE 689 CRAIG ROAD S% LOUIS, MISSOURI63141 314-432-8070 INVOICE CITY OF JEFFERSONVILLE P.O. Box 1149 Jeffersonville, Indiana 47131 ATTN: Sewage Billing Department JOB #: 9405 Date: February 10, 1998 RE: Reimbursement DATE 02/10/98 DESCRIPTION Reimbursement for Industrial Water Recycling costs TOTAL AMOUNT $1,354.00 GRAND TOTAL DUE _. $1,354.~00__ Due by February 24, 1998 Please remit to: Bank of Washington P.O..Box377 ;~; I' ; Washington, MO 63090 Attn: Lock Box DePa~fmen(