Loading...
HomeMy WebLinkAbout06-12-2000MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA JUNE 12, 2000 City Engineer Bob Miller, sitting in for Mayor Galligan, called the meeting to order at 9:40 a.m., and on call of the roll those members present were: Street Commissioner Marvin Grant and Councilperson Dennis Frantz. Also present were: Building Commissioner Larry Decker, Wastewater Treatment Director Jim Traylor, Vehicle Maintenance Foreman Mike Ewton, Safety Director Dan Rodden, Planning and Zoning Director Jana Ecker, Redevelopment Assistant Director David Duggins, Parks Director Rick Elliott, Fire Chief Mike Smith, Youth Director Bev Knight, City Attorney Anne Marie Galligan, and Clerk Suzy Bass. Commissioner Grant made a motion to approve the minutes of 6-5-00 as presented seconded by Councilperson Frantz and carried unanimously. The claims were presented to the Board for approval. Clerk Treasurer Wilder presented one additional claim for $60.00. The motion was made by Commissioner Grant to approve the claims, seconded by Councilperson Frantz and passed unanimously. Asst. Director Duggins presented a claim for Omni Engineering in the amount of $499.00 for approval. The motion was made by Councilperson Frantz to approve the claim seconded by Commissioner Grant and passed unanimously. INTERCITY ROAD CLAIM Assistant Director Duggins presented a claim on the inter-city road project for $3,321.00 to Greenbaum Associates, Inc. The motion was made by Councilperson Frantz to approve the claim, seconded by Commissioner Grant and carried unanimously. BID AWARD Mark Sneve from Jacobi, Tombs and Lanz appeared before the Board with a recommendation for the bids for the Wastewater Treatment Plant Influent Flume and Final Clarifier repair contract. His findings are attached. The lowest bid was Frontier Enterprises which bid $312,419.00. Frontier failed to acknowledge receipt of two addenda on the Bid form. They have submitted a letter to the City identifying this as an error and that they did receive the Addenda. They also failed to include allowances in the bid as called for in the Instructions to Bidders. The allowances omitted from the bid total $9,705. Frontier is willing to honor their bid if the City elects to award the contract to them. They have not worked on wastewater treatment plant-type projects. The next lowest bid was Smith Contractors at $340,000.00. Smith's bid acknowledged the Addenda and included allowances. Smith routinely works on municipal wastewater treatment projects and has worked for the City previously. The City Attorney has reviewed their financial information. Mr. Sneve recommended accepting the bid from Smith. The motion was made by Commissioner Grant to accept bid from Smith Contractor seconded by Councilperson Frantz and carried unanimously. VENDOR PERMITS REQUESTED Frank Spond, 4090 Gap Hollow Rd, NA, appeared before the Board to request a vendors permit to set up his hot dog cart in the downtown area. The Board informed him that the permit was not valid during Thunder or Steamboat Days. Attorney Galligan informed Mr. Spond that he would need a Retail Merchant Certificate and a certificate from the Clark County Health Department. The motion was made by Commissioner Grant to approve the permit, seconded by ~Councilperson Frantz and carried unanimously. Shawn James, 218 Martin Circle, asked the Board to renew his vendor permit for his ice cream truck. The motion was made by Councilperson Frantz to approve the permit, second by Commissioner Grant and carried unanimously. DEFERRED COMPENSATION BENEFIT Reggie Homer and Amy Haupert-Jarvis, representing AUL, appeared before the Board with a presentation concerning deferred compensation for employees. The City currently has one deferred compensation program at this time. The annual fee to the employees will be 1.25%. They presented the Board with a slide presentation and questions and answers followed. KLEINERT CONDEMNATION - RESOLUTIONS RESCINDED Attorney Galligan told the Board that since the lawsuit on the Pleasant Run Sewer project has been dismissed, the Board will need to rescind all Resolutidhs pertaining to the project. The motion was made by Commissioner Grant to rescind BPW Resolutions 2000-4,5,6 & 7, seconded by Councilperson Frantz and carded unanimously. APPROVAL OF LAND SWAP WITH GREATER CLARK SCHOOL BOARD Attorney Galligan informed the Board that Greater Clark Schools is doing some improvements behind Parkview Middle School. They would like to swap some land with the City of Jeffersonville. They want the land where the tennis courts and basketball courts are located. They also want John Wilcoxson Park to the railroad tracks. They are going to put in a football field and put up three new tennis courts along with other improvements. In return for this property, the School Board will lease to the City two parcels of land. One is 3.695 acres adjacent to Thomas Jefferson School and 7.875 acres adjacent to Wilson School. The City Parks Department has a five year master plan that will include a walking trail, picnic shelter, playground, tennis court or basketball court. The School Board is also giving the City the Right of 1~t refusal Option on an additional 6.582 acres by Thomas Jefferson but closer to Suburban Acres. If the City puts improvements in the lease areas and the School Board decides to terminate the lease, the City will be reimbursed for the improvements. The motion was made by Commissioner Grant to approve the lease and the trade, seconded by Councilperson Frantz and carried unanimously. FINE FOR NON-COMPLIANCE Pete Newson, appeared before the Board with a notice from the Ordinance 150105. He informed the Board that he never received the first three notices to clean up the exterior of his property at 916 Walnut St. He had moved and he claims that he went to the Building Commissioner's Office and gave them his new address. Commissioner Decker informed Mr. Newson that he was not aware of an address change but the notices were put in the paper and on his door. After further discussion, CommissiOner Decker recommended that the Board strike the fine for $500.00. The motion was made by Councilperson Frantz to approve the recommendation, seconded by Commissioner Grant and carried unanimously. Commissioner Decker recommended that if the property at 916 Walnut St is not cleaned up and in compliance with Ordinance 150.105 within 60 days that he be fined $200.00 a day until his property is in compliance. The motion was made by Councilperson Frantz to approve the recommendation seconded by Commissioner Grant and unanimously passed. REQUEST TO CLOSE SPRING ST Bev Knight, Youth Director appeared before the Board with a request to close Spring St on June 15, 2000 for a street dance. The street will be closed from 7:00 p.m. - 1:00 a.m. The motion was made by Councilperson Frantz to approve the street closure, seconded by Commissioner Grant and carried unanimously. There being no further business to come before the Board the motion was made by Commissioner Grant to adjoum at 10:30 am seconded by Councilperson Frantz and carried unanimously. ~Y~OR ,~ ~.~~~ ¢~ ATTEST: