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HomeMy WebLinkAbout03-27-2000MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF jEFFERSONVILLE, INDIANA MONDAY, MARCH 27, 2000 Mayor Galligan called the meeting to order at 9:30 a.m., and on call of the roll those members present were: City Engineer Bob Miller, and Sewage Office Manager Bob Goldman. Also present were: Building Commissioner Larry Decker, Police Chief Mike Pavey, Safety Director Rodden, Wastewater Treatment Asst. Director Wilke, Wastewater Treatment Director Traylor, Vehicle Maintenance Foreman Mike Ewton, Planning and Zoning Director Jana Ecker, Personnel Director Jen~ylyn Ellis, Animal Control Officer Henderson, City Attorney Galligm~, Redevelopment Asst. Director Duggins, Fire Chief Mike Smith, and Clerk Lyrme Mayfield. City Engineer Miller made the motion to approve the payroll as presented, seconded by Manager Goldman and carded unanimously. City Engineer Miller made the motion to approve the minutes of March 20, 2000 as presented, seconded by Manager Goldman and carded unanimously. EVERYDAY ELEGANCE COFFEE SHOP Christian Rose, who has a coffee shop at 421 Spring Street asked the Board to give him approval to put bistro tables in front of the coffee shop. Engineer Miller made the motion to approve the bistro tables in front of the coffee shop as long as people can get around them, seconded by Manager Goldman and carded unanimously. CHANGE ORDER #1 Nathan Grimes came before the Board to ask for a Change Order to the contract of American Contracting for the construction of the Terraced Lawn project in the Ohio River Greenway. The total add to the contract is $77,850.00 with the City's portion being $15,400.00. Manager Goldman made the motion to approve Change Order #1, seconded by Engineer Miller and carded unanimously. ASPHALT AND PETROLEUM BIDS Engineer Miller made the motion to approve Makowsky Oil's bid for petroleum, seconded by Manager Goldman and carded unanimously. Engineer Miller made the motion to approve the bids of Asphalt Supply, Liter's Quarry, and Sellersburg Stone, seconded by Manager Goldman and carried unanimously. 3106 CRUMS LANE Building Commissioner Decker presented pictures to the Board that were taken Thursday, March 23, 2000. On January 24, 2000, Building Commissioner Decker received a complaint about the gutters, the half full pool, the open garage, and a yard full of trash. A citation was sent to Homeside Mortgage. The citation gave them 30 days to pump the pool, fence around the pool with a 5 ft. fence, repair gutters, and secure the garage and gates. On March 29, 2000, they were cited to the Board of Public Works and Safety. The only things that have been done by Homeside is securing the garage and one part of the fence. Engineer Miller made the motion to approve a $500.00 fine and to bill them for the city's cost to pump out the pool, seconded by Manager Goldman and carried unanimously. Attorney Galligan said if the city's cost is not paid, a lien can be put on the property. FULTON TERRACE ENTRANCE CLOSURES City Attorney Galligan recommended that the Board approve closing all the entrances to Fulton Terrace from Charlestown Avenue to be effective April, 1, 2000. Manager Goldman made the motion to approve closing all entrances to Fulton Terrace except the Main Street e~; ~nce, seconded by Engineer Miller and carried unanimously. THUNDER ROAD CLOSURE Police Chief Pavey asked the Board to approve "Thunder Over Louisville" road closures, as outlined in his letter. Engineer Miller made the motion to approve the closures, seconded by Manager Goldman and carried unanimously. RATIFICATION OF IDEM LAWSUIT City Attorney Galligan told the Board that the City filed suit against IDEM and the Co. Commissioner's to review IDEM's order forming the Clark Co. Regional Sewer District. The County's attorney, Dan Moore, has filed a petition to dismiss the city's lawsuit because the Board of Public Work's did not vote to file the lawsuit. Attorney Galligan asked the Board to ratify her decision to file the lawsuit. Engineer Miller made the motion to ratify Attorney Galligan filing the lawsuit against IDEM, seconded by Manager Goldman and carried unanimously. STUDY Wastewater Treatment Plant Director Traylor said the City of Jeffersonville over the past couple of years has participated with Orsanco in a study associated with CSO's and impacts on the river. This should be the last year of the study~ Wastewater Treatment Plant Director Traylor wa3 notified by John McMannis of Omanco. They anticipate getting started around April 24, 2000. They would like Jeffersonville to be involved at the $5,000.00 level again. Director Traylor asked the Board to approve Jeffersonville participating in the study. Manager Goldman made the motion to approve the $5,000.00, seconded by Engineer Miller and carried unanimously. STOP SIGNS Safety Director Rodden asked the Board to approve a 3 way stop in front of Rocky's Restaurant on Riverside Drive and Southern Indiana Avenue. Engineer Miller made the motion to approve the 3 way stop, seconded by Manager Goldman and carried unanimously. ISLAND ON 6TH STREET Engineer Miller made the motion to approve putting an island across 6th Street at Court Avenue to cut off traffic, seconded by Manager Goldman and carried unanimously. PLEASANT RUN Jorge Lanz of Jacobi, Toombs, and Lanz appeared before the Board in regard to a problem with the land aquisition on the Pleasant Run project, particularly property owners Harold and Sharon Kleinert. Mr. Lanz said there have been several months of negotiations. Buyer, Jack Wright has been working to acquire the easements on Pleasant Run. The buyer met with Mrs. Kleinert to explain what they want to do and make her an offer to acquire the easements. Mrs. Kleinert brought forth some items she wants done as part of the granting of the easement plus compensation. Mr. Lanz said Mrs. Kleinert was told that if the Kleinert's were paid for the easements there would be no additional favors done. On March 20, 2000 the offer was formally hand delivered by the buyer to the Kleinert's. The offer gave Mrs. Kleinert ten days to sign and accept. If the offer was not signed in ten days, legal action was to be taken to acquire the easements. Mr. Lanz then met with Mrs. Kleinert (requested by her) on March 22, 2000. Mrs. Kleinert said she wanted the entrance road moved and the bridge inspected prior to and after doing the rock blasting. She wants some evergreens planted around the pump station as a buffer and Mr. Lanz agreed to all these items. Mrs. Kleinert was to leave for a two week trip on March 26, 2000 but said if all these things could be done and delivered in writing by Saturday, March 25, 2000 between I 1:00 and 2:00 p.m. eveything would be acceptable. On March 23, 2000 her attorney, Dan Moore looked over the agreement and Mr. Lar~z received a fax from Mr. Moore stating that he would be out of town through April 2, 2000. He requested that no steps be taken until he gets back and for Mr. Lanz to deal solely with him on the matter. Mr. Lanz asked the Board to take some sort of action on this as he has put much time and effort into satisfying the Kleinert's. Engineer Miller made the motion to approve Resolution 2000-04 condemning the sanitary sewer and access road easement across the Kleinert's property with the hearing to be held on Monday, April 17, 2000, seconded by Manager Goldman and carded unanimously. 700 MAPLE STREET Fire Chief Smith spoke to the Board about property owned by Bill Allen at 700 Maple Street. He said the building is open. Pictures were taken and are on file in the Building Commissioner's office. Chief Smith said there is no floor on the first level. He thinks Mr. Allen should be liable and held accountable if any public safety people in this community should get hurt on this property. Chief Smith said he is going to put the firefighters on notice that if the structure should catch fire that they are not to enter. He asked if the city could come up with an ordinance or code that says that if any vacant piece of property sits vacant for over six months, the property owner could be responsible for placing a temporary construction fence around the structure with a lock and chain. Attorney Galligan said she thought this could be required but that some of the neighbors might not hke the fencing. Mayor Galligan agreed that something should be done. There being no further business to come before the Board of Public Works and Safety, Manager made the motion to adjourn at 10:00 a.m., seconded by City Engineer Miller and carried unanimously. MAYOR ATTEST: CLERK3/j~I~D TREASURER