HomeMy WebLinkAbout03-13-2000MINUTES OF THE BOARD OF PUBLIC WOILKS AND SAFETY OF THE CiTY OF
JEFFERSONVILLE, INDIANA MONDAY, MARCH 13, 2000
In Mayor Galligan's absence, Manager Goldman called the meeting to order at 9:40 a.m., and on
call of the roll those members present were: City Engineer Bob Miller, and Building
Commissioner Decker sitting in for Sewage Office Manager Bob Goldman.
Also present were:Wastewater Treatment Director Traylor, Vehicle Maintenance Foreman Mike
Ewton, Planning and Zoning Director Jana Ecker, Personnel Director Jerrylyn Ellis, Safety
Director Rodden, Clerk Treasurer Wilder, Animal Control Officer Henderson, Redeve!opxnent
Asst. Director Duggins, Fire Chief Mike Smith, and Clerk Lynne Mayfield.
City Engineer Miller made the motion to approve the payroll as presented, seconded by Building
Commissioner Decker and carried unanimously.
Engineer Miller made the motion to approve the minutes of 2-22-00 and 3-6-00 as presented,
seconded by Building Commissioner Decker and carried unanimously.
CARRIAGE RIDES
Vicki Nugent came before the Board to ask approval to have carriage rides on Friday, March 17,
2000 for an event to be held at Kye's for a Jeff High School event. Engineer Miller made the
motion to approve the one night only carriage rides with Ms. Nugent getting approval by the
Police Chief, seconded by Building Commissioner Decker and carried unanimously.
HAVEN HOUSE
Christine Reynolds came before the Board on behalf of Barbara Anderson to ask for approval to
hold a block party for the Haven House on June 3, 2000. Engineer Miller made the motion to
approve the block party on June 3, 2000 contingent upon Police Chief Pavey's approval,
seconded by Bnilding Commissioner Decker and carded unanimously.
CONCESSION CART
Mary Riley came before the Board to ask permission to locate a concession cart at Duffy's
Landing. The Board told her she would need to go before the Park's Board for approval. Parks
Director Elliott told her the Parks Board would be meeting on April 10, 2000 at noon.
CROWE CHIZEK
Sewage Manager Smith asked the Board to approve an agreement between Crowe Chizek and
the City for financial advisory services. They are assisting the Sewage Utility in transferring
financial data contained in the manually kept system to the new computer based accounting
system. Engineer Miller made the motion m approve the agreement, seconded by Building
Commissioner Decker and carried unanimously.
BID- 1913 ½ LARKSPUR DRIVE
Jana Sinkhom submitted a bid on property at 1913 V2 Larkspur Drive. Her bid was $1,526.00.
City Engineer Miller made the motion to take the bid under advisement for one week, seco:~ded
by Building Commissioner Decker and carded unanimously.
INTERNET SERVICE
City Clerk-Treasurer Wilder informed the Board that she has worked out an arrangement with
Aye-Net, a local provider in Jeffersonville. The monthly service is $14.95. She said if any
departments want to switch from MainLink to Aye-Net they can come by the City
Clerk-Treasurer's office and pick up a disc and any information they will need. She said she is
also working on a web-site with Aye-Net.
There being no further business to come before the Board of Public Works and Safety, City
Engineer Miller made the motion to adjourn at 10:00 a.m.. seconded by Building Commissioner
Decker and carried unanimously.
ATTEST:
CLERK~J~TREASURER
CROWE CHIZEK
March 3, 2000
Ms. Arme Marie Galligan
Department of Law
City of Jeffersonville
City-County Building
501 East Court Avenue
Jeffersonville, Indiana 47130
RE: City of Jeffersonville Municipal Sewage Works Books and Records
Dear Anne Marie:
The following is an engagement letter for financial advisory services provided by Crowe,
Chizek and Company LLP for the City of Jeffersonville Municipal Sewage Works (Utility)
regarding our assistance to the Utility in transferring the financial data contained in the
manually kept system to the new computer based accounting system.
At this time, we propose to bill our services at hourly rates for the time spent providing
requested services. These services include, but are not limited to:
· Assisting with the transfer of the year 1999 financial information to the computer
based system;
· Assisting with the ~ransfer of the prior years' finmncial information to the computer
based system;
· Reconciling the last six months of 1999;
· attending working group meetings; and
· other services as required.
We Would propose to bill for our fees based on the following hourly rates:
Executives $150 to $215
Senior Manager $120 to $145
Manager $ 95 to $115
Staff $ 60 to $ 90
Out-of-Pocket Expenses At Cost
CROWE, CHIZEK AND COMPANY LLP
2000 MARKETTOWER, 10 WEST M~RKET STREET INDiANAPOLIS, INDIANA46204-2976 317.632,1100 FAX31Z635.6127
Ms. Anne Marie Galligan
City of Jeffersonville
March 3, 2000
Should you have any questions, please do not hesitate to call me. If you are in agreement with
this engagement letter, please sign both copies and return one to me.
Sincerely,
Accepted:
Date