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HomeMy WebLinkAbout03-05-2007 Special :t-'- March 5, 2007 I JEFFERSONVILLE CITY COUNCIL SPECIAL SESSION Meeting Memorandum - Monday, March 5, 2007 - 5:30 P.M. City Hall 3rd Floor Common Council Chambers Council President Keith Fetz called the meeting to order at 5:45 P.M., and on call of the roll those members present were: Councilpersons Ed Zastawny, Keith Fetz, Connie Sellers, Barbara Wilson, Ron Grooms, and Phil McCauley. Also present were Mayor Rob Waiz, Attorney Les Merkley, Clerk Treasurer Peggy Wilder, and Deputy Clerk Treasurer Barbara Hollis. Councilperson Wilson made the motion to approve the agenda with the addition of Fire Chief Clark Miles regarding radios and SOP's; Assistant Fire Chief Tony Decker regarding City Pride; Mayor Waiz and Councilperson Wilson regarding Riverstage; and Council Attorney Greg Fifer regarding purchase order Ordinance amendments, second by Councilperson Grooms, passing on a vote of 6-0. Councilperson Perkins arrived at 6:50P.M. Tax Abatement Issues Redevelopment Director Barry Cahill presented and explained the March 2007 Tax Abatement Report (attached). Director Cahill answered questions. Director Cahill reviewed the revenues from fees. A letter needs to be addressed to the County Auditor directing the disbursement of these fees. The deadline date was discussed. Councilperson McCauley would like to request the granting date of each abatement be included in the next report. No action is required at this time. Additional Appropriation Priority List Councilperson Grooms presented and explained the list of additional appropnatIOn requests (attached). Planning and Zoning Director Hicks presented and explained a request for funding to update the City's Zoning Ordinance and Subdivision Regulations (attached). The funding for the Park signs was discussed. Following all discussion, Councilperson Perkins made the motion to pass Resolution No. 2007-R-9, A Resolution To Advertise For An Additional Appropriation (EDIT-Park Signs), second by Councilperson Zastawny, passing on a vote of7-0 . i March 5, 2007 2 Sidewalk Proposal Update Councilperson Wilson introduced Mr. Josh Hillman of Jacobi, Toombs, and Lanz. Mr. Hillman presented maps of proposed sidewalks with cost estimates. These were reviewed. It may be possible to acquire grants for sidewalks near schools. Councilperson Zastawny said developers should be responsible for sidewalks in new developments. Councilperson Sellers wants to make sure this is done. Cell Phone Contracts/UsagelUsers Councilperson Fetz noted the Clerk Treasurer is having difficulty coordinating departments regarding cell phones. Clerk Treasurer Wilder said all claims need to be itemized. She is having a difficult time working with Nextel. Mayor Waiz requests Clerk Treasurer Wilder meet with Department Heads following the Board of Public Works meeting. MayorWaiz has been working on the cell phone issue. Councilperson Perkins said there is a need to look into who needs a cell phone. Fire Department Requests Fire Chief Clark Miles reported the cost to upgrade the radios is $50,570 and the cost for SOP's and job descriptions is $6,100. The radios need to be operational by August. A workshop will be scheduled to discuss additional appropriations. City Pride Request Assistant Fire Chief Tony Decker, representing City Pride a presented proposal for benches. These may be customized. All agreed on customizing. Councilperson Zastawny noted the need to manage the existing benches. Riverstage Mayor Waiz reviewed the cost and the need for 3-phase electric for Riverstage. This funding will be discussed at the additional appropriation workshop. The Department Heads will be asked to attend this workshop. Councilperson Sellers noted some of these requests need to be put in the budget for next year. Purchase Order Ordinance Amendment Council Attorney Greg Fifer reviewed the proposed changes to Ordinance No. 2006-0R- 37, noting the Ordinance does not cover services. Following all discussion, Councilperson Perkins made the motion to suspend the rules for Ordinance No. 2007- OR-8, An Ordinance Amending Ordinance No. 2006-0R-5 And Ordinance No. 2006- OR-37, And Establishing The Office Of The Clerk Treasurer As Purchasing Agency For The City Of Jeffersonville, Indiana, second by Councilperson McCauley, failing on a vote of 5-2. Councilpersons Grooms and Zastawny voted against passage. .* , March 5, 2007 3 Councilperson Perkins then made the motion to pass Ordinance No. 2007-0R-8 on the first and second readings, second by Councilperson Zastawny, passing on a vote of7-0. Insurance Update Agent of Record Larry Lynn and Ms. Sandy Halsted distributed and explained a report on the health insurance. Agent Lynn is working on scheduling a health fair for April. Councilperson Grooms asked if medication management therapy would be offered. Ms. Halsted feels it is a part of the program. Council Insurance Advisor Diane Swank reviewed a report from the Insurance Committee recommending including treatment for morbid obesity, which was included in the 2003 policy. It has also recommended certain dental inclusions. Agent Lynn read the dictionary definition of equivalent, reviewing added benefits. Councilperson Perkins noted the contract with the Police and Firefighters does not allow for any reductions in benefits. Councilperson McCauley suggests approaching the bargaining units. Agent Lynn said he, Mayor Waiz and Human Resource Director Kim Calabro were not included in the committee meeting. Councilperson F etz said Mayor Waiz was invited to the last meeting. Ms. Swank has a non-tax rate department fee projection. There being no further business to come before the Council, the motion was made by Councilperson Perkins to adjourn at 7:35 P.M., seconded by Councilperson Wilson, passing on a vote of7-0. Attest: