HomeMy WebLinkAbout02-05-2007
COUNCIL PROCEEDINGS OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
February 5, 2007
The Common Council of the City of Jeffersonville, Indiana met in regular session
in Room 101, City Hall, 500 Quartermaster Court, Jeffersonville, Indiana, at 7:30 P.M.
on Monday February 5, 2007.
Mayor Rob Waiz, with Deputy Clerk Treasurer Barbara Hollis at the desk, called
the meeting to order. Also present was City Attorney Les Merkley. Mayor Waiz
welcomed all in attendance, asking all those present to stand as Street Commissioner Ron
Ellis gave the invocation. Mayor Waiz then asked all those present to join him in the
pledge of allegiance to the flag.
The roll was called and those present were; Councilpersons John Perkins, Ed
Zastawny, Keith Fetz,Connie Sellers, Barbara Wilson, Phil McCauley, and Ron Grooms.
Absent: None.
Following discussion, Councilperson Perkins made the motion to approve the
agenda with the removal of agenda item #15, second by Councilperson Wilson, passing
on a vote of7-0.
Mayor Waiz presented the minutes for consideration by the Council.
Councilperson Wilson made the motion to approve the minutes of January 22, 2007 (5:30
P.M.) as presented, second by Councilperson Sellers, passing on a vote of 7-0.
Councilperson Wilson made the motion to approve the minutes of January 22,2007 (7:30
P.M.) as presented, second by Councilperson Grooms, passing on a vote of7-0.
Deputy Clerk Treasurer Hollis presented the claim list for consideration by the
Council, explaining one additional claim. Councilperson Perkins made the motion to
approve the claims with the additional as presented, second by Councilperson Wilson,
passing on a vote of7-0.
PUBLIC COMMENT:
Mr. Robert Franz, a resident of Oak Park, stated he had attended the public
annexation meeting. He would like to see the sale of Oak Park Conservancy placed on
the ballot.
February 5, 2007
2
Mr. R. Summers spoke of his concern for two families in the proposed annexation
area that have had to go back to work after retirement out of necessity. He would like to
see a property tax exemption for those families that are below the poverty level. He asks
each Councilperson to look within themselves and have compassion.
Ms. Bethany Mull has a problem with a Councilperson not following the rules.
She noted the job description for Chi Chi includes satellite adoption sites. There is a
need to have more pet adoption sites. Ms. Mull feels the animals are suffering and being
killed. Volunteers do not stay, as they do not feel welcome. There is a need to be more
proactive.
Mr. Mike Hutt spoke of his concern for the zoning Ordinance on the agenda
tonight regarding used car lots. He notes the only area zoned for car lots is at Interstate
265 and Highway 62.
COUNCIL COMMENTS:
Council President Fetz presented a plaque to past Council President Wilson.
Councilperson Wilson thanked the Council saying it can't be done without the help of all
the Council.
Councilperson Sellers said most of Ms. Mull's comments were untrue. The New
Albany Shelter called to ask to have their adoption site at Green Tree Mall. The pet
finder web site has had problems. Councilperson Sellers said the Animal Shelter is
working well.
Council President Fetz noted the large amount of payments for cell phones on the
claim list. He asks Mayor Waiz to have the Department Heads get a list of necessary cell
phones. Mayor Waiz has been working on this at the Department Head meeting. He is
also looking into radios. He hopes to wrap this up in the next two weeks. Council
President Fetz requests a necessity list.
Councilperson McCauley responded to Mr. Franz regarding Oak Park
Conservancy. Oak Park Conservancy is under the ownership of the residents. If asked
for a proposal he feels the City would be obligated to consider. It is not a City Council
issue legally.
----T"
February 5, 2007
3
DEPARTMENT HEAD REPORTS:
Street Commissioner Ron Ellis read a report (attached). Councilperson Grooms
complimented Commissioner Ellis on his report. Councilperson Wilson also expressed
her appreciation.
Information Technology Director Roger Hardy stated he has aggressIve and
ambitious goals, reading a report (attached). The requests were reviewed.
AGENDA ITEMS:
Ms. Jill Saegesser of River Hills gave an update regarding the Spring Street
Downtown Revitalization Grant. She explained the previous denial. It was noted this is
a worthy project in a very competitive atmosphere. The application has been reviewed
and is being worked on for the next application period. The application will be due
March 6. Councilperson McCauley is impressed with the action taken and commends the
approach. .
Councilperson Grooms reviewed a draft Resolution regarding additional tax
revenues. He asks for the Mayor, the Council, and the public to comment.
Councilperson Zastawny has concern for the recycling program and he would like to look
at a way to give back to the taxpayers. Council President Fetz noted the need for public
input. Councilperson McCauley feels this is worthy of a workshop.
Councilperson Zastawny introduced Ordinance No. 2007-0R-2, An Ordinance
Proposing Amendments To Text Of Jeffersonville Zoning Code, noting this is a stalfing
point. He reviewed and explained several points, as well as explained the process. He
has worked with Attorney Greg Fifer and Planning and Zoning Director Chester Hicks.
Director Hicks explained this is the first step as there is still work to be done. Director
Hicks explained special exception and use variance. Attorney Jack Vissing explained the
difference between special exception and use variance. He feels this Ordinance
represents overkill. He does agree with the concerns, however this is too strong. He is
willing to work on this. Following all discussion, Councilperson Zastawny made the
motion to pass Ordinance No. 2007-0R-2 on the first reading. Council President Fetz
will abstain as he has a relative in the business. The vote to pass Ordinance No. 2007-
OR-2 on the first reading passed on a vote of 6-0-1. Council President Fetz abstained.
,-_OJ
February 5, 2007
4
Council person Zastawny would like to see recycling done at City Hall. Mayor
Waiz is working on getting recycling totes fot the building.
Deputy Hollis presented Ordinance No. 2007-0R-3, An Ordinance Of Additional
Appropriation (Building Commission-Vehicle) that has been advertised for a public
hearing. Councilperson Perkins noted Building Commissioner Segraves's eagerness to
comply with the purchase order system. Councilperson Perkins made the motion to pass
Ordinance No. 2007-0R-3 on the first reading, second by Councilperson Grooms. Public
comments were requested. Mr. Mike Hut asked the Council to consider buying used non-
emergency vehicles. Mr. Derek Spence would like to see the Council consider the
purchase of hybrids for non-emergency vehicles. The motion to pass Ordinance
No.2007-0R-3 on the first reading passed on a vote of7-0.
Deputy Hollis explained the need for passage of Ordinance No. 2007-0R-4, An
Ordinance Of Additional Appropriation (City Hall Telephone & Utilities).
Councilperson Perkins made the motion to suspend the rules for Ordinance No. 2007-
OR-4, second by Councilperson Sellers. Public comments were requested. As no
comments were voiced the motion to suspend passed on a vote of 7-0. Councilperson
Perkins noted the Building Authority is doing an outstand job. Councilperson Perkins
then made the motion to pass Ordinance No. 2007-0R-4 on all three readings, second by
Councilperson McCauley, passing on a vote of 7 -0.
Deputy Hollis explained the need for passage of Ordinance No. 2007-0R-5, An
Ordinance Transferring Certain Funds Within Same Department (Building Authority).
Councilperson Perkins made the motion to suspend the rules for Ordinance No. 2007-
OR-5, second by Council President Fetz, passing on a vote of 7-0. Councilperson
Perkins then made the motion to pass Ordinance No. 2007-0R-:5 on all three readings,
second by Councilperson Sellers, passing on a vote of7-0.
CLERK TREASURER COMMENTS:
There were no Clerk Treasurer Comments.
COMMITTEE, COUNCIL AND MAYOR COMMENTS:
Councilperson McCauley expressed his appreciation for the reports given by
Commissioner Ellis and Director Hardy, as well as the attendance of Police Officer
Grimes, and Council Assistant Timberlake. He noted the hard work being done.
- ~~---,--T I .1
February 5, 2007
5
Director Hardy is taking the City to the leading edge. There will be a public annexation
meeting at 7:00 P.M. on February 15,2007 at Utica Elementary School.
Councilperson Grooms has scheduled a lunch with Senator Connie Sipes and
Representative Steve Stemler in Indianapolis at 12:30 P.M., February 8, 2007.
Councilperson Grooms noted the amount of$18,125 for EDC dues in the Council budget.
Councilperson McCauley noted the need to show support to One Southern Indiana. They
do understand the City wants a report. Council President Fetz made the motion to
approve the payment of $18,175 to One Southern Indiana, second by Councilperson
Wilson, passing on a vote of7-0. Councilperson Grooms made the motion to transfer the
posting of the two claims for annexation approved at the last meeting from the Council
special projects line to the funds for annexation, second by Councilperson Wilson,
passing on a vote of 7 -0.
Councilperson Wilson noted the weekly letter by President Dalby on the One
Southern Indiana website.
Councilperson Perkins appreciates Director Hardy's hard work taking the City
into the 21st Century. Councilperson Perkins and others will be in Indianapolis
Wednesday and Thursday looking into the 2% circuit breaker and school bond.
Councilperson Perkins plans to introduce the fiscal plan at the March 5, 2007 meeting.
Council President Fetz noted the Police Chief would be introducing an additional
appropriation for police regarding sex offenders. He also noted when he filed his election
papers he did receive the ethics notice. This was a pleasant surprise. Mr. Derek Spence
of the Ethic Board explained the finalization would be considered at the next Ethics
meeting.
Mayor Waiz will have Department Head reports at the first meeting ofthe month.
Council President Fetz asked Director Hardy to put the revenue use question on
the web. The next meeting will be February 26,2007.
I~' i Iii
February 5, 2007
6
As there was no further business to come before the Council, the meeting was
adjourned 9:23 P.M.
ROBERT L. W AIZ,
ATTEST:
CV~GJ~~
PEGGY WILDER, CLERK AND TREASURER
I'll
CITY OF JEFFERSONVILLE COMMON COUNCIL
Mondav February 5, 2007
Public Comment Sign In
Name
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CITY COUNCIL MEETING FEB 5TH, 2007
TO: CITY COUNCIL MEtvfBERS
FROM: ROGER HARDY
SUBJECT: REQUEST FOR FUNDING
DATE: 1/31/2007
CC: FILE
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On the topic of computers, hardware, and software:
We have aggressively negotiated prices rendering outcomes that I still can't believe. The savings
have been returned to the city by upgrading to more improved models, additional devices, or more
robust components. All of this is keeping in step with phase one of a three year plan to update the
city's infrastructure as presented 4th quarter '06.
Recently an agent of the City Council expressed interest, approval of direction, and optimism in
the city's ability to meet new challenges as a result of our infrastructure initiatives. I was asked to
consider meeting once again with the Council to present a plan to consolidate the three year map
into a much shorter time frame because funding was available.
I strongly believe the city would benefit from additional purchases if the money is available.
Additionally, I do not believe we should look too far beyond our business processes which should be
the measure we forge our technology needs from. This is to say we shouldn't purchase technology
for technology's sake or mold our business to fit inside a technology model when it should be just
the opposite.
I have prepared a couple handouts that help demonstrate some of the recent wins the city has
achieved and some financials to bring us as close to full circle as possible. The following are
highlights combined with supplemental narratives to other pages in this packet:
· I have opened discussions with Dell's management team which will allow us to enjoy these
prices beyond Dell's fiscal which ended Feb 1, 2007. This is very good news and was not
easy to secure- see table" 1 st Qtr Computer Savings at a Glance"
· Two thirds of the city's computers are now running current operating systems, :Microsoft
Office 2003, or both.
· Licensing for :Microsoft Server products [the operating system we run our business
applications on] is now current, accounted for, and legal.
. Licensing for :Microsoft Exchange products [our email system] is now current, accounted
for, and legal.
,.
.
Discounts we negotiated with Dell afforded us dollars to spontaneously purchase hardware
replacing our current email antivirus solution.
o Email antivirus licenses have not been renewed or updated since 2005.
o We have to purchase them separately from our desktop antivirus licenses.
o We need 160 licenses which is $4,335.50 a year. REOCCURRING COST.
o The purchase of this $2,848.00 hardware device, offering additional utility to the city
with 3 years of updates, immediately saved the city a great deal of money and
administrative costs.
o The city owns this equipment.
· Carry this thought over to another piece of equipment I would like to purchase- Content
filtering hardware. [porn, violence, etc... or Internet filtering]
o Also discussed within following pages.
o Elimination of ~$4,000.00 REOCCURRING COSTS for the City.
o Offers greater protection, more features, and is compliant with various legislative
acts including HIP AA.
o We negotiated very aggressively resulting in the vendor asking the City to lay terms
of the deal. [See "A Happy Ending' attachment/ email]
· An interview with department heads on how much they spend when they supplement, or
need, specific application expertise provided this information:
o We spend as little as $40 to over $18,000.00 to have the privilege of using some
applications. One department I am working with may take this figure beyond
$75,000.00, and another approximately $14,000.00.
o We fund SLA's ranging from $1,000.00 to over $10,000.00 to maybe use them 2 or
3 times a year.
o A recent move ofIT equipment cost over $189,000 alone.
~e can gather that the price of IT isn't cheap, isn't going away, and the costs of 'hired guns' can
eventu~ exceeded the startup cost associated with the product.
The equipment, technologies, improvements, and upgrades we have already purchased, as well as
those projected, are leading edge- and call for leading edge support for us to remain self sufficient,
responsive to failure, and to increase the effectiveness of the product maximizing our return on
investment (ROI) and lowering total cost of ownership (TCO).
2
Proudly I state that my phone is used to let others know "it's fixed" and rarely used to bring
supplemental expertise in house. To this end I am requesting additional financial support to my
training fund to make sure we are [better] prepared at every turn to exploit our purchases, reduce
hidden costs because we "didn't know any better", and save money over the life of the product when
faced with problems.
I believe staying current with technology and how to manage it is extremely important. In
.pporting this, my most recent course studies were partially funded by the G.I Bill with the
re \, aining $8,000.00 coming from my own pocket. The balance of the fund is not sufficient to meet
or stain growth as a single course [sometimes a one day event] will average $1,500.00. The level of
trainin most always justifies the expense.
· I am proud that the city came in under budget after our recent purchases- they were long
overdue, needed and personally appreciated. I would like to ask the City Council to approve
funding for items listed in the "Immediate Purchases (Supponing Consolidation of 3 Year Plan)"
table. And to also approve funding balances as shown in "Desired Balances for R&D,
Emetgencies, Emetging Technologies, and Professional Development' table. I believe the table header
speaks to the numbers and rationale without any further narrative.
* Food for thought - the summation of EVERYTHING contained in these pages costs as much as
ONE street light used by the city to signal the rite of way for fire trucks.
* Origin: Bob :Miller
Place: Department Head meeting general discussion
Date: 01/31/2007
Thank you for giving me your time, attention, and professional consideration to these materials.
~~
Roge; Hardy /
Director of IT and Integration
City of Jeffersonville
500 Quartermaster Court Suite 307
Jeffersonville, IN. 47130
3
1st Qtr Computer Savings at a Glance:
Hardware Qty List Extended Negotiated Price Savings
(Extended - (Negotiated * Qty))
Mid Range 4 $ 7,122.00 lea $ 28,488.00 $ 4,376.00 lea $ 10,984.00
SeNers
High End 2 $ 13,774.00 lea $ 27,548.00 $ 8,656.00 lea $ 10,236.00
SeNers
Estimated Balances as of 02/01/2007:
Hardware
Software
Security
444650410
444650420
444650448
$ 688.00
$0
$0
[Under budget and proud!]
Immediate Purchases (Supporting Consolidation of 3
Year Plan):
Item Qty
'High End SeNer & Emergency Replacement Parts 2
. Mid Range SeNer 4
Backup Tapes - 22
City Email Storage Device (5 yr retention) 1
,Spyware and Internet Content Filtering 1
Extend SLA for backup software one yr. 1
'SCSII PCle cards and risers 2
.ProCuNe 2724 1000BASE-T 1
Sound Recording System [2nd floor cont] 1
.Wireless KVM secondary station 1
BioMetric Security Datacenter 1
. Upgrade Wireless Networks 4
. Computer programming software [Web] 1
Total
Total Estimate9- Cost
$ 22,000.00 ./
$ 24,500.00 /"
$ 2500.00
$ 9,000.00
$ 4000.00 ($7,000- for faster throughput)
- $ 1,200.00
- $ 1,400.00
$ 1,500.00
$ 2,250.00
$ 800.00
$ 4,000.00 .,
$ 900.00
$ 2,000.00
- $ 79,000.00
Desired Balances for R&D, Emergencies, Emerging
Technologies, and Professional Development
Hardware
Software
Training
$ 20,000.00
$ 20,000.00
$ 15,000.00
[From $688.00]
[From $ 0.00]
[From $2,375.00]
444650410
444650420
101030307
Rack for computer storage: $923.00 reduced to $840.65
SECURE DELL
RACK
onnects everything in the rack to the network and the
Internet. Purchased '06 for ex ansion
==
Robotic 10 tape library used to safely backup all City
resources. Purchased '06 for expansion. [Software needed
to backup the City purchased '06 approx $ 9500.00.
Previous software not compatible and outdated 7 years]
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SPAM protector. $2848.00 with 3 yr worth of updates inc.
Currently using Norton software at $4335.00/yr reoccuring.
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...
Provides one Keyboard/Mouse/Monitor to
service each computer in the storage rack- no
need to purchase multiple monitors and
devices. Discounted @ $2671.00 further
reduced to 2459.64
Rack mounted computers- Four identical thin,
deep,powerful, and stackable. Designed to conserve square
footage in our datacenter and tailored to specific
applications. These are replacements for current computer
systems driving various applications such as 8DSM for
Planning/Zoning, Sewer billing, Clerk Treasurer applications,
etc...
Discounted at $7122.00/each
further reduced to $4376.12 leach
Rack mounted computers- Two identical computers that are
2x the thickness of the above computers, deep,considerably
more powerful than the above, and stackable.
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Designed to conserve square footage in our datacenter and
tailored to specific applications. These are replacements for
current computer systems driving applications or performing
tasks that need "more horse power" such as the master file
server, email server, an IDS [intrusion detection system], or
the new applicaton replacing our TiPPS police application
which will support computers in police cars.
Discounted at $13774.00/each
further reduced to $8656.70 leach
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Email today contains discussions, agreements, documents, notifications, contact information, and
many other kinds of critical business information. By automatically storing email records, the City
can ensure that we're are not loosing or misplacing the information we need. Several
government regulations (Sarbannes~Oxley, HIPM, etc.) require the retention of and access to
ema~ records. Expansion of the Sarbannes-Oxley act December 1, 2006 now captures
Government Agencies [especially if there's any social security numbers anywhere on our network
such as the police department and HR] where it had overtooked us in the past.
.
A specific appliance dedicated and designed for this purpose will ensure our compliance going
forward by safely storing this information. We're dismissing a lot of vital (and required)
Jnfonnation over the years. I am basing this on 160 email users sending and/or receiving 50
messages a day with an av~rage size of 57Kb. Doing the math we are in the neighborhood of 3
million messages a year. Once all disaster recovery initiatives are in place, the City will be
capable of retrieving information going back a maximum of 20 days- this technology will allow us
to dynamically retain this information for 5 years. Any information over 5 years will begin to
reach the capacity of the device. At that time, we place the 5 year record on DVD. tapes, or any
other media of choice. If searching for something say 10 years ago, the device remembers
moving that information to another media and tells you where to go get it. The hardware device I
want to deploy will make it easy and automatic to maintain the required records and to search
and find specific information for a price in the neighborhood of $9.000. r am still in negations at
the time of this narrative.
SECURE DELL
RACK
==
The City takes great measures to accurately record information- apply this 10 our Police Dept as
they often need information contained in emails. polygraph results for example, to support
convictions. How much tangible and intangible resources would become exhausted, or salvaged
for that matter, if litigation was imposed and these records were requested as part of discovery?
Remember Aegon?
The last person this will benefit is I. Old mail can overload email servers as we have recently
experienced when our email server crashed. Old mail will increase backup times, causing costs
to go up and performance to go down. Locating and restoring old emails from backup tapes can
be complicated and time consuming.
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...
Robotic backup has 10 bays or tapes. Unit came with only
3 tapes ( - $300.00 value). Would like to purchase 22 +/-
tapes to have a full set of to rotate off site. Backup software
licenses have been sufficiently planned to accommodate
business needs this year. I will be donating some of my
ersonal ta es in the meantime.
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..
Would like to replace our web filtering technology from
software based to hardware based.
~._.[
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...
Advantages: Frees up a server for more important uses.
Will position the City closer to overall control of filtered
content. Technology is Internet Protection Act compliant or
good enough to be used safely at schools, libraries, etc...
Filtering is performed at the edge of our environment
reducing network traffic and helps speed up everything for
everyone. Removes spyware. A - $4000.00 investment
replaces an approximate $3000 reoccurring charge.
Supports our HR HIPAA privacy mandates where as our
present solution does not. Lastly, we will own it.
Addition of 1 ["larger"] server supporting application specfic
departmental growth. Examples already in place are the
Clerk's online Agenda Manager and Full City Record Search
applications [Readly available on the City's website].
Upcoming projects include replacement of Police system of
record [TiPPS] as phase 1 and patroll car intragration into
the new system as phase 2. In the discussion phase is
software upgrades which will support the new and existing
Fire Stations as they have now outgrown their current
application model [or their 'britches' if you're old school]
..
Addition of 4 more ["smaller"] servers to replace a few more
old outdated ones. These servers will support "Middleware"-
Middleware is computer software that connects software
components or applications. It is used most often to support
complex, distributed applications. It includes web servers,
application servers, content management systems, and
similar tools that support application development and
delivery.
Office: 812..280.4744
Cell:, 502..551.5225
www.cityofjeff.net
. .
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Confidentiality Notice: This electronic mail may contain information that is privileged,
confidential, and/or otherwise protected from disclosure to anyone other than its intended
recipient(s). Any dissemination or use of this electronic mail or its contents by persons
other than the intended recipient(s) is strictly prohibited. If you have received this
communication in error, please notify the sender immediately by reply e-mail so that we
may correct our internal records. Please then delete the original message.
--------------------------------------------------------------------------------
From: Tracy Alvey [mailto:tracya@boice.net]
Sent: Tuesday, January 30, 2007 3:15 AM
To: Roger Hardy
Subject: boice.net quote
~
~to IV1
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I was asked to send the attached for your review. Please let me know if you have any
questions or need any additional information.
y
Tracy Alvey \
~t-:
boice.net
404 East Main Street
New Albany, IN 47150
(502) 271-2124
tracya@boice.net
4
Visit http://www.walasystems.com/product-demo/ for an online flash demo.
~
--------------------------------------
--------------------------
From: Tracy Alvey [mailto:tracya@boice.net]
Sent: Tuesday, January 30, 2007 10:21 AM
To: Roger Hardy
Cc: David McAlister
Subject: RE: ~
~Ot11
We ren't yet an official partner for this product. I am working with our rep to see
ere is anything we can do.
I did not mean to offend you with this pricing. Please accept my apologies.
Tracy Alvey
32 Ex~usES
VEA/DOe
Boice.net
(502) 271-2124
tracya@boice.net
---------------------------------------------------------~--------------~-~----~
From: Roger Hardy [mailto:rhardy@CityofJeff.net]
Sent: Tuesday, January 30, 2007 10:16 AM
To: Tracy Alvey
Subject: RE: boice.net quote
I've been using Boice for over nine years- used to have drinks with Brooke after work a
few evenings. I can't pitch this product to the City Council with a $5 off MSRP... I'm
asking for a new vendor from the supplier and waiting on his return call.... .this is the
best we can do on this??
3
1fc2;-;:G.sH hlL 6i::/TEI(
-Pe) Le- nOm
C/7y.
Roger Hardy
Director of IT and Integration
City of Jeffersonville
500 Quartermaster Court Suite 307
Jeffersonville, IN. 47130
Subj: RE: ArcMail - pricing
Date: Tue Jan 30, 2007 11:08 am
Size: 10K
To: "David 'McAl .
rketli
Thank you so much for responding so quickly. I'll be blunt in what I believe will take to
put this over the plate. I would like to pay retail less 5% and a one year waved SLA
the equipment establishes its worth to the Mayor and Council Members. SLAls for each
following year(s) are purchased according to scheduled rate. As an investment, I am
linked very closely to several other county government institutions, one being the
Jefferson County Clerk as part of Louisville Metro Government, and will echo the praise
of your product if merited.
Roger Har y
Director of IT and Integration
City of Jeffersonville
500 Quartermaster Court Suite 307
Jeffersonville, IN. 47130
Office: 812.280.4744
Cell: 502.551.5225
www.cityofjeff.net
--=--
-1f :;-: (It 'I. I EKJI11 S
Confidentiality Notice: This electronic mail may contain information that is privileged,
confidential, and/or otherwise protected from disclosure to anyone other than its
intended recipient(s). Any dissemination or use of this electronic mail or its contents
by persons other than the intended recipient(s) is strictly prohibited. If you have
received this communication in error, please notify the sender immediately by reply e-
mail so that we may correct our internal records. Please then delete the original
message.
From: David McAlister
Sent: Tuesday, January 30,
To: Roger Hardy
Subject: ArcMail -
[mailto:dmcalister@marketlinktech.com]
2007 11:32 AM
g
give me an idea of what pricing works best for you. I told Boice 5% off
Does another 5% help or are we further away? I can get it worked out. Thanks, Dave
David McAlister
Marketlink Technologies
Marketlink ChannelManager
Tennessee,Mississippi, Louisiana
k & Southern Indiana
-*'1: Svp?/t'Et(
~
aVeS J r{
144 Gardenia Way
Franklin, TN 37064
P 615 579 3567
f 615 523 2432
dmcalister@marketlinktech.com
IM MarketlinkTN
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Jeffersonville Street Department
2006 Activity Report
I. Paving
F or the year 2006 there were almost 6 miles of paving and milling done in our
city. Ifwe were to break the paving down into lane miles, we would have paved
approximately 18 lane miles of streets. We spent a total of$555,610 on
resurfacing in the city. We also have an ongoing program of pothole repair
throughout the year, and this has kept the streets free of major potholes. The street
department continues to be proactive in its approach to keep the streets and alleys
in the city of Jeffersonville in good condition.
II. Garbage Disposal
In the year of2006 the Sanitation Department took 12569.38 tons of garbage to
the landfill. This amounts to approximately 1 ton per household.
We disposed of 1400 tons of tree limbs, grass clippings, leaves, and other yard
waste items which were taken to the compost facility. Our street sweepers
collected an additional 113 tons of debris from throughout the city. We also
disposed of numerous tires which came off of city vehicles and those which were
left in our alleys and on the roadside. We are able to take a 40 yard box of tires to
the landfill, which is something we couldn't do previously, but after we reach our
limit there we must dispose of tires elsewhere.
Our office has provided over 600 garbage containers to the citizens at a cost that is
considerably less than what they could be purchased for elsewhere. In the three
year that we have been providing these containers we have not had a failure in
them.
III. Snow & Ice Removal
Two year ago I went to a snow conference where I learned about the benefits of
salt brine. I returned home and put together a system for making and applying
brine. All of the equipment that we are presently using for making and
distributing the brine was designed by me and put together by myself and some
street department employees. We used a couple of surplus tanks that we found at
the sewage treatment plant, some inexpensive pvc pipe, and a couple of pumps
purchased from the local farm supply.
In the past couple of years we have applied 5000 gallons of salt brine to our street
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as a pretreatment to prevent a buildup of ice or snow. Our cost for making salt
brine is less than 20 cents a gallon. We previously used liquid calcium chloride to
prewet salt. Calcium chloride is itself a deicing agent which remains wet at low
temperatures. However, it leaves the road wet even after snow and ice have
broken up, resulting in blowing snow sticking to the road and creating a hazard to
drivers. Calcium chloride costs about 63 cents a gallon. Although salt brine's
freezing temperature is not as low as calcium chloride's (salt brine freezes at about
-6 degrees Fahrenheit), salt brine has a much lower freezing temperature than salt
alone. In addition, when ice and snow are gone, salt brine leaves a dry pavement.
Finally, the cost of salt brine per gallon is a considerable saving over calcium
chloride.
I continue to try to upgrade our equipment to make us less vulnerable to the
disruptions that can be brought about by inclement weather. In 2004 we
purchased a surplus tandem axle snowplow from the state. Last year we were able
to purchase a new snowplow to replace a vintage 1988 truck, that had no power
steering or air brakes, and needless to say it had a lot other problems. We also
purchased a used 1 ton dually truck and outfitted it with a small salt spreader and
snow plow to take care of cuI de sacs, parking lots and small streets that our larger
trucks cannot turn around on. We currently have a total of eight snowplows, plus
we can mount a plow on our roll-off truck if needed. We have 149 miles of street
tokeep clear.
Our current salt storage facility will only hold 350 tons of salt, which is not a
day's supply. When we are putting salt on the roads we also have to haul salt in to
keep from running out. It is recommended that you have three of four day supply
on hand.
IV. Equipment
In 2006 we bought a new pickup to replace the one that burned up due to a short in
the wiring. A third of the cost of the new truck was paid for from insurance.
We purchased the IT -14 from Bob Miller and the construction department. The
piece of equipment will be used primarily to load our snow plows.
We received a new garbage truck last week. This truck was provided to us by the
Clark/Floyd Landfill and it will save the city $30,000 a year over the next five
years.
We received our new Johnson sweeper, which went in service in November. It
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does a wonderful job and does not put out a lot of dust like the old ones.
Currently, our old sweepers are undergoing their yearly refurbishing, which can
cost as much as $5000 each to restore them to working condition.
A lot of our equipment need to be replaced because of the maintenance cost to
keep it operating, and to be usable so we can continue to do our job properly. At
the next budget session I will be requesting that we find a way to purchase the
following items: 3 new Garbage trucks... Small paver so we can take care of the
alleys and small streets ourselves... Flat-nose truck for putting lines and stripes on
streets... Sweepers... and a Service truck for the diesel mechanic. The present one
is a hand me down from the fire department over eight years ago, and has j\lst
about met its mechanical limit.
We are in the process of seeking bids on a Clamshell truck. The initial bid came
in too high, and I am expecting a bid about $13,000 cheaper this time.
It is essential that we purchase a new hotbox for pothole patching. The one we
currently have is over 25 years old and we can't find parts to repair it. I am
currently getting proposals for a new one. I believe the cost will be around
$20,000.
v. Keeping our City
As weather permits, we continue to pick up debris thrown on our roadsides, cut
and trim our medians and roadsides, paint curbs and crosswalks, sweep the streets
in our neighborhoods, remove dead trees in the right of way, patch potholes, and
assist the other department in the city with their problems. The welfare of our
citizens and our city is foremost in our vision.
This report was prepared and submitted by Ronald G. Ellis
Street Commissioner, City of Jeffersonville
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