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HomeMy WebLinkAbout2006-R-04 RESOLUTION NO. 2006 R - ~ A RESOLUTION ADOPTING A WRITTEN FISCAL PLAN ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA (Allison Courtyards, LLC Annexation Area) WHEREAS, the City of Jeffersonville desires to annex an area contiguous and adjacent to the corporate limits of the City of Jeffersonville, more particularly described in Exhibit "A" attached hereto and incorporated herein by reference; and WHEREAS, state law requires adoption of a fiscal plan and a definite policy for the provision of services to annexed areas; and WHEREAS, such plan entitled "Fiscal Plan for Allison Courtyards, LLC Annexation Area" is attached as Exhibit "B" and incorporated herein by reference; and; NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, CLARK COUNTY, INDIANA, THAT: The Common Council of the City of Jeffersonville, CLark County, Indiana, hereby approves and adopts the "Fiscal Plan for Allison Courtyards, LLC Annexation Area ", which Plan is attached hereto and made a part hereof as Exhibit "B", and hereby approves and adopts the specific policies for implementation of the Plan as set out therein; Any monies necessary for the provision of services as described and itemized in the attached Plan shall be budgeted and appropriated from the applicable fund, pursuant to state law and the City's budget procedure; Passed and adopted by the Common Council of the_C_.Jtv_.~__of Jeffersonville, Clark County, State ,q/.2 of~;~.)~/~, 200C::y) ..,// of Indiana, on this ~ _ day Robe .~Wa~~d:ng Officer ATTEST: P eg~y'~ilS~eY~,~le rk-T re as u rer Presented by me as Clerk and Treasurer to the Mayor of said City of Jeffersonville this "~ day of~2006. Approved and signed by me this Peggy Wilder Clerk and Treasurer day of /2006. Robert I_. Waiz/., Mayor INTRODUCTION The purpose of this report is to provide the Mayor and City Council of the City of Jeffersonville with the information needed to make a sound decision regarding the possible annexation of the "Allison Courtyards Annexation Area." The report does not recommend for or against annexation, but provides an objective analysis of the financial and other impacts associated with this proposed annexation. The incorporation of the annexation area into the City of Jeffersonville will require the provision of services in a manner equivalent in standard and scope to services now provided in comparable parts of the City. This report analyzes the impact that proposed annexation will have on vadous city services and outlines a plan for providing pertinent services. To this end, the report serves as the City's written Fiscal Plan and annexation policy requirements to be included in any resolution of the Common Council related to this annexation. Such a plan and policy are necessary to meet State statutory requirements. The Allison Courtyards Annexation Area will be developed into a one hundred and forty-two (142) residential condominium units. In ~in effort to make this report as accurate as possible in terms of determining the impacts associated with bringing this property into the City and providing it with pertinent services, all calculations will be based on a build-out scenario of one hundred and forty-two (142) residential units rather than the existing use of the property. SECTION ONE: Basic Data Location The proposed annexation area is generally located to the northwest of the Allison Lane and Middle Road across from the McCullough Fire Station; southeast of the current city limits adjacent to Allison Lane. B. Size The Allison Courtyards Annexation Area contains approximately 32.75 acres. C. Population, The total population of the annexation area upon build-out is estimated to be 327 people. This figure was derived by multiplying the projected number of households in the area by the average persons per household figure in the 2000 Census. D. Zoning, The entire annexation area is located within the City of Jeffersonville's Two Mile Fringe Area and, consequently, is currently zoned by the City. All 32.75.30 acres of the property are zoned PD-M2 (Planned Development - General Multifamily Residential). E. Topography Topography within the Allison Courtyards Annexation Area ranges from approximately 450 feet to 476 feet above sea level. 2 F. Assessment The estimated real property assessed valuation for the proposed build-out of the annexation area is $20,377,000.00. This estimation is based on 142 individual property assessments of $143,500.00'. The Gross Corporate Tax Rate in the City of Jeffersonville is approximately $1.07 per $100 of assessed value. Based on these figures, the City would expect to receive $219,518.18 in annual tax revenues from this project excluding currently applicable exemptions. However, it must be noted that the City of Jeffersonviile is currently at its maximum levy. Accordingly, the revenue expectation in this paragraph is conditioned upon the successful appeal of the maximum levy. Presumably, the City of Jeffersonville could file a single appeal of the maximum levy for the year 2006 based upon all annexations for that year. Absent a successful appeal, the proposed annexation will not provide additional revenues to the City until the next census indicates an increase in population or state law is changed. * Assessment data estimated based on the assessed value of a similarly zoned condominium unit (Country Club Estates) within the City of Jeffersonville. ** Personal property valuation was not estimated. *** The total build-out of the area will take approximately three years from the date of annexation. G. Co~uncil District The annexation area will initially be assigned to City Council District 5, subject to any later reapportionment, as required by statute. SECTION TWO: Legal Requirements A. Introduction When considering a requested voluntary annexation, a municipality must insure that the proposed annexation is in accordance with State law. The existing statute (lC 36-4-3-5.1) states in part that: 'This section applies to an annexation in which owners of land located outside but contiguous to a municipality file a petition with the legislative body of the municipality: (1) requesting an ordinance annexing the area described in the petition; and (2) signed by one hundred percent (100%) of the landowners that reside within the territory that is proposed to be annexed." The applicable statute further provides that a remonstrance to annexation may not be filed (lC 36-4-3-5.1(i)). Rather, only an appeal to the annexation may be filed under lC ~6-4-3-5.5. Section 15.5 provides that any appeal of a voluntary ~nnexation pursued under Section 15.1 must state that the reason the annexation should not take place is that the territory sought to be annexed is not contiguous to the annexing municipality. B. Contipuitv The Allison Courtyards Annexation Area is at least 46 % contiguous to the City. Therefore, this annexation meets the one-eighth (12.5%) contiguity requirements mandated by State statute. C. Concl usion..._____._._._~s The Allison Courtyards Annexation Area satisfies the legal requirements that have been established by the State legislature in that the owner of 4 land located outside of the City has filed a petition requesting annexation with the City Council, the landowner signed the petition, and the land requested for annexation is more than one-eighth (12.5%) contiguous to the City. SECTION THREE: Municipal Services A. Introduction This section of the Fiscal Plan forecasts the cost and methods of financing the municipal services to be provided to the annexation area. The plan also describes how the City plans to extend the services that are non- capital and capital in nature. This section demonstrates how the City will satisfy the requirements of State law in the prevision of services and financing of those services in a manner equivalent in standard and scope to those services currently being provided to comparable areas within the City. B. Services to be Provided to the Annexation Area The municipal services of police and fire protection, garbage collection, sanitary sewer service, storm drainage, street maintenance and administrative services will be provided to the entire annexation area. The description of the services and the estimated annual costs are described below: Police Protection The services provided by the Jeffersonville Police Department include the prevention of crime, the detection and apprehension of criminal offenders, assistance for those who are in danger of physical harm, and the creation and maintenance of a feeling of security in the community. The Police Department is also involved in legal work, the protection of constitutional rights, performing traffic control, promoting civil order and providing educational and technical assistance in the area of crime prevention and neighborhood services. The Police Department currently consists of sixty-one (61) police officers and eleven civilian personnel. No new personnel will be immediately required to serve the Allison Courtyards area. Therefore, annexation of the proposed property will not require additional police funding in the near future. It should be noted that the Police Department stated that they have two needs. First, they need an improved radio coverage area. The existing coverage area has dead spots within the City, at Jeffersonville High School for example, and the further the City grows away from the existing tower the greater the coverage area problem. The Police Department is currently studying alternatives for expanding their radio coverage area and correcting this problem. Second, the Police Station is located on the southern end of the City. A new station or substation may be needed if the City continues to grow away from the existing headquarters. While neither of these improvements is required solely to serve the annexation area, they are issues the Mayor and City Council should consider for long term planning purposes. Capital Cost: $ 0 Estimated Annual Costs: $ 0 Method of Financing: To the extent it is necessary to hire additional police as a result of the annexation, the primary source of funding for the above costs will be the General Fund. Plan for organization and extension of service: The City of Jeffersonville Police Department will provide police protection to the annexation area immediately upon the date of annexation. The property is generally situated at the corner of Allison Lane and Middle Road. Given this proximity, it is not anticipated that additional mileage will be placed on vehicles or additional time spent traveling to and from the project. 2. Fire Protection The City of Jeffersonville Fire Department will be responsible for providing fire protection services to the annexation area. The services provided include fire protection and suppression, emergency rescue, fire prevention, fire inspection and public education. The Jeffersonville Fire Department has three crews consisting of 53 line personnel that work 24-hour shifts and five administrative/ secretarial personnel that work eight-hour shifts. The Fire Department operates out of three fire stations and Fire Station 2 would be primarily responsible for serving the annexation area. No new personnel will be immediately required to serve this area. It should be noted that the Fire Department has often claimed the need for an "East End" fire station and preliminary plans for such a facility have been prepared. This proposed new facility could potentially reduce response times depending on its final location. The plans for an East End fire station were put in place well before the subject petition for annexation. Therefore, any costs associated with said station should not be attributable to the subject annexation request. Capital Cost: $ 0 Estimated Annual Costs: $ 0 Method of Financing: To the extent it is necessary to hire additional firemen as a result of the annexation, the he primary soume of funding for the above costs will be the General Fund. Plan for organization and extension of service: The City of Jeffersonville Fire Department will provide fire protection to the annexation area immediately upon the date of annexation. Sanitation The City of Jeffersonville provides one garbage pick-up per week for residences with no separate user fee. The Sanitation Department employee's sixteen full time employees and currently provides service to adjacent areas such as Landsberg Cove Subdivision. The department currently operates six routes with two to three men working each route serving an estimated 12,423 residences. While the additional 142 residences planned for the annexation area will not in and of themselves require additional equipment or personnel for the department they will add to an already substantial department workload. The increased workload represents a 1.2% increase. Capital Cost: $ 0 Estimated Annual Costs: $ 0 Method of Financing: The primary source of funding for the above costs will be the General Fund. Plan for organization and extension of service: The City of Jeffersonville Sanitation Department will provide garbage collection services to residences within the annexation area immediately upon the date of annexation. 4. Sanitary Sewer Service The City of Jeffersonville's sanitary sewer system presently serves areas directly adjacent to the annexation area including the Meadowlark Subdivision. The developer of the proposed condominium development will be responsible for connecting to the existing sewer line and Lift Station. The development of 142 residences within the annexation area will generate approximately $216,550.00 in tap-in fees. While the City will incur no costs associated with providing sewer lines and pump station improvements to serve the annexation area, it is currently understood that additional plant capacity improvements are needed to serve not only this area, but other approved and proposed developments currently within and outside the City. In December of 2004 the city passed a new ordinance for sewer tap-in fees for both in and outside city limits. The tap-in fee per residential unit is $1,525.00 where as the tap-in fee for a residential unit outside the city is $3,025.00. Preliminary planning for such improvements is underway. Capital Cost: $ 0 Estimated Annual Costs: $ Unknown Method of Financing: The primary sources of funding for any sanitary. sewer related costs would be tap-in fees, monthly sewer fees and the General Fund. Plan for organization and extension of service: The developer of the proposed subdivision will be responsible for connecting to the existing sewer line. The City shall be responsible for providing sanitary sewer service to the entire annexation. It should be noted that the total build-out would be expected in approximately 3 ¼ years it should also be noted that the developer is installing a lift station on the developer's property which is larger than necessary. Accordingly, the City will be able to serve additional users in the surrounding area in the future without having to construct an additional lift station. Storm drainage facilities in the form of ditches, culverts and detention basins will be provided by the developer of the annexation area in accordance with the City's Storm Drainage, Erosion, and Sediment lO Control Ordinance. The developer will maintain these facilities for a period of five years, at which time the City will take over maintenance responsibilities, unless there is a homeowner's association that has been designated to maintain such facilities. Routine maintenance of drainage facilities will be provided by the City Drainage Crew, which has four full time employees and is funded by a $3.50 per month drainage fee charged to all residences in the City. Revenues associated with the drainage fees for the annexation area are estimated to be $5,964.00, while the operating cost are estimated at $11,275.53 per year and will not be needed until at least five years after construction. Capital Cost: $ 0 Estimated Annual Costs: $ 1'1,275.53 (Beginning 5-Years After Construction) Method of Financing: The primary source of funding for the above referenced costs will be the City Drainage Fee. Plan for organization and extension of service: Storm drainage maintenance within the annexation area will be provided by the developer for a period of five years following construction and will then be assumed by the City of Jeffersonville Drainage Crew. The annexation involves no anticipated drainage related capital improvements. 6. Street Maintenance The proposed public streets within the annexation area consist of approximately 4,900 feet of local subdivision streets. The streets will be newly constructed, thirty-two feet in width (back of curb to back of curb), and their quality will be guaranteed by the developer through a bond or letter of credit in accordance with the City's Subdivision Control Ordinance. The City of Jeffersonville's street maintenance staff consists of a Street Commissioner and fifteen full time employees. This staff is now responsible for maintaining approximately 200 miles of improved City streets. The incorporation of the annexation area would add another .91 miles to the City's maintenance responsibilities. This would be an increase of about .46% in the City's maintenance responsibilities. Routine annual maintenance operations are all that are needed within the annexation area as the City has no plans to build any new streets in the area. The area will eventually increase the City's annual cost of street maintenance by an estimated $8,651. This figure was derived by dividing the City's current street miles into the expense of street maintenance. This results in an annual maintenance cost of $6,505 per mile of street. Although the City will assume responsibility for street maintenance after construction and dedication, it is not anticipated that any increased maintenance funds will be needed until seven years after construction. Additionally, it must be noted that since the proposed project is within the 2 mile fringe, the City would be responsible for maintaining the streets even if the annexation did not occur. Capital Cost: Estimated Annual Costs: $ 0 $ 8,651 (Beginning 7-Years After Construction) Method of Financing: Sources of funding for the above costs will include the Local Roads and Street Fund, the Motor Vehicle Highway Fund, and the General Fund. Plan for organization and extension of service: Street maintenance within the annexation area will be assumed by the City of Jeffersonville within twelve months after the effective date of annexation. The annexation will involve no capital improvements for streets. 7..Street ~ Until recently, streetlights in the City of Jeffersonville are installed and maintained by Cinergy, a private utility company. The City prefers decorated lighting fixtures and under an agreement with Cinergy, they would install the lights at no charge and the City would pay them $11.39 per month per light. However, Cinergy is no longer willing to pay for the installation of streetlights. In the present scenario the Development Plan authorized as part of the PUD ordinance does not require the installation of streetlights. If the developer elects to install streetlights, he will do so at his own expense and the cost of lighting the streetlights will be born by the homeowner's association. Capital Cost: $ 0 Estimated Annual Costs: 0 Method of Financing: General Fund Plan for organization and extension of service: The street light policy now in effect throughout the City of Jeffersonville will be immediately available to the annexation area. 8. Administrative Services All administrative functions of the City will be available to the annexation area immediately upon the date of annexation. These services include, but are not limited to, the Department of Safety, Department of Planning and Zoning, City Engineer's Office, City Court, Parks Department, Department of Redevelopment, City Clerk's Office, and the Mayor's Office. General administration includes all of the regulatory and program functions of the various City departments. It is not anticipated that the City will have to hire additional staff solely as a result of the proposed annexation. Capital Cost: $ 0 Estimated Annual Costs: $ 86,874.22 This figure was derived by Method of Financing: Not Applicable Plan for organization and extension of service: The above referenced administrative services now in effect throughout the City of Jeffersonville will be immediately available to the annexation area upon the date of annexation. When the area is annexed, City departments will be notified and will expand their jurisdictional areas accordingly. ]4 SECTION FOUR: Plan For Hiring Governmental Employees It is not anticipated that any government employees will be eliminated from other governmental agencies due to the City annexing this area. However, if any governmental employee is displaced directly as a result of this annexation and makes application with the City of Jeffersonville for employment within thirty days after displacement, such employee will be treated as if the employee were a City employee on "lay-off" status for the purposes of hiring for any vacant position similar to the government position from which the individual was displaced.