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HomeMy WebLinkAbout2004-R-32A RESOLUTION APPROVING AND RATIFYING INTERLOCAL AGREEMENT BETWEEN THE CITY OF JEFFERSONVILLE, INDIANA AND THE GREATER CLARK COUNTY SCHOOL CORPORATION WHEREAS, the Common Council of the City of Jeffersonville, Indiana (hereinafter "the City") by and through its Board of Public Works and Safety and the Greater Clark School Corporation (hereinafter referred to as "the School Corporation"), through its Board of School Trustees, entered into an Interlocal Agreement; and WHEREAS, the duration of this Agreement shall remain in full force and effect from the time it is executed by both parties until (1) the jail expansion is completed or (2) at the end of the siXtieth (60th) day following the date notice is given that the School Corporation intends to dispose of the property or to use the property in a manner other than as currently used, whichever date first occurs, unless extended by mutual agreement of the parties; and WHEREAS, the purpose of this Agreement is to allow the City of Jeffersonville to construct a temporary parking lot on property owned by the Greater Clark School Corporation in order to alleviate parking problems by assigning parking in this area to judicial staff and police officers; WHEREAS, the Common Council believes that it is in the best interest of the City to enter into this Interlocal Agreement; NOW THEREFORE, IT IS HEREBY RESOLVED that the Common Council of the City of Jeffersonville does hereby approve and ratify the InterlocaI Agreement to allow the construction of a temporary parking lot on property owned by the Greater Clark School Corporation in order to alleviate parking problems by assigning parking in this area to judicial staff and police officers. Passed and adopted this /~ day o f October 2 0 042.bY'6re'Cxommoj.n,, Council °f the City °f Jeffers°nville' Clark C°unty' Indiana' Robe~Jr(.,//Ma~or Presiding Officer, Common Council ATTEST: Peggy Wilder Clerk-Treasurer .Presented by me as Clerk-Treasurer to the Mayor of the City of Jeffersonville this ~u day of October 2004. Peg~ilder, Clerk-Treasurer This Resolution approved and signed by me this ~ctober 2004. Robert L[."~a'~iz, J/I~ayor ATTACHMENT A INTER-LOCAL AGREEMENT BETWEEN THE CITY OF JEFFERSONVILLE, INDIANA AND THE GREATER CLARK COUNTY SCHOOL CORPORATION THIS AGREEMENT is entered into by and between the City of JetTersonville, Indiana, (hereinafter referred to as "the City"), through its Board of Public Works and Police Department and the Greater Clark County School Corporation (hereinafter referred to as ''the School Corporation"), through ks Board of School Trustees. DURATION: This Agreement shall remain in full force and effect from the time it is executed by both ~arties until (1) the jail expansion is completed or (2) at the end of the sixtieth (60) day following the date notice is given that the School Corporation intends to dispose of the property or to use the property in a manner other than as currently used, whichever date first occurs, unless extended by mutual agreement of the parties. PURPOSE OF AGREEMENT: The purpose of this Agreement is to allow the City of Jeffersonville to construct a temporary parking lot on property owned by the'Greater Clark County School Corporation in order to alleviate parking problems by assigning parking in this area to judicial staff and police officers. MANNER OF FINANCING, STAFFING AND SUPPLYING THE JOINT UNDERTAKING AND OF ESTABLSHING AND MAINTAINING A BUDGET THEREFORE. Manner of Financing. The School Corporation will provide the land and the City of Jeffersonville shall provide all materials, costs and expenses of preparing the site for the temporary parking lot. b. Staffing. The City of Jeffersonville will provide the manpower, labor and equipment for the construction of the parking lot. c. Maintenance of Budget. The City of Jeffersonville shall maintain records of the budgeted fimds for this undertaking. do Supplying the Joint Undertaking. By the Cky providing the manpower, labor, equipment and costs associated wkh the installation of the parking lot and the School Corporation providing the land, the joint understanding will be accomplished. o ° 10. METHODS THAT MAY BE EMPLOYED IN ACCOMPLISHING THE PARTIAL OR COMPLETE TERMINATION OF THIS AGREEMENT. See Item #1 of this Inter-Local Agrcemem. ADMINISTRATION. This Agreement shall be administered jointly by the Chief of Police of the City of Jeffersonville and the School Corporation' s Superintendent of Schools, or his designee. These individuals shall be authorized to perform all duties and carry out all functions as are necessary, to effectuate the purpose of this Agreement. ACQUIRING, HOLDING AND DISPOSING Ol~ PROPERTY. This Agreement involves the renovation of a vacant piece of land owed by the School Corporation for the installation ora temporary parking lot to alleviate parking problems on the land and around the City-County Building. The land area involved is an area located at the corner of Meigs Avenue and Franklin Street containing more or less 7,260 square feet, and being further identified as an area beginning at the corner of Meigs Avenue and Franklin Street going east for more or less 60 feet to a driveway and an area beginning at the corner of Meigs Avenue and Franklin Street going north for more or less 121 feet to an alley just south of Corden Porter School. PAYMENT SCHEDULE. There is no payment schedule involved in this Agreement because the cost of the improvements will be borne in full by the City of Jeffersonville. APPROVALS. This Agreement has been approved by Resolution of the School Corporation at a public meeting of the Board of School Trusrees on the 12t~ day of October 2004, and has been approved by the City through ks Board of Public Works on the ~ day oft~a% 2004. With the approval by the City, efforts necessary to begin this project shall be immediately commenced. FILING. The parties agree that upon approval by the Board of Public Works and Jeffersonville Police Department, the City will record the Inter-Local Agreement xvith the County Recorder at the City's expense and will provide a recorded copy of the Agreement to the School Corporation. Within sixty (60) days of the date the Agreement takes effect, both parties shall file a recorded copy with the state board of accounts for audit purposes pursuant to IC 36-1- 7-6. HOLD HARMLESS/INDEMNIFICATION: The City of Jeffersonville shall indenmify and save harmless the School Corporation against any and all loss or damage from and against any and all legal or other expenses, claims, costs, losses, suits or judgments for damages, or injuries to or death of persons -2- or damage to or destruction of property arising in any manner directly or indirectly by reason or the use or maintenance of the demised premises by the City of Jeffersonville, or by any reason, of acts of the agents or servants of the City, in any way or at any time in connection with the demised premises. The City of Jeffersonville agrees to include the School Corporation, including the Board of School Trustees, its employees, administration and agents as additional insured on the policy of insurance held by the City and a copy of the Certificate of Insurance shall be provided to the School Corporation. IN WITNESS WltEREOF the parties have affixed their signatures hereto on the dates shown above in Paragraph 8 indicating their respective approvals of this Inter-Local Agreement in order to provide a temporary parking lot for the City of Jeffersonville's judicial staffand police. This action shall benefit the citizens of the community by providing additional parking in other areas around the City-County Building. BOARD OF SCHOOL TRUSTEES FOR THE G~I~,~rER C~EAR~K COUNTY SCHOOL CORPORATION Bob McEwen, President ~Robert Fields, Secretary -3- CO--OF Attest: Peggy Wilder Clerk and Treasurer ~o~77d~/wo~s ~ s~ C IT y(OF~E///~ oNVILLE Rob Waiz, M~or President ! Attest: Peggy Wilder Clerk and Treasurer -4- ATTACHMENT A INTER-LOCAL AGREEMENT BETWEEN THE CITY OF JEFFERSONVILLE, INDIANA AND THE GREATER CLARK COUNTY SCHOOL CORPORATION THIS AGREEMENT is entered into by and between the City of Jeffersonville, Indiana, (hereinafter referred to as "the City"), through its Board of Public Works and Police Department and the Greater Clark County School Corporation (hereinafter referred to as ''the School Corporation"), through its Board of School Trustees. DURATION: This Agreement shall remain in full force and effect fi:om the time it is executed by both parties until (1) the jail expansion is completed or (2) at the end of the sixtieth (60tn) day following the date notice is given that the School Corporation intends to dispose of the property or to use the property in a manner other than as currently used, whichever date first occurs, unless extended by mutual agreement of the parties. PURPOSE OF AGREEMENT: The purpose of this Agreement is to allow the City of Jeffersonville to construct a temporary parking lot on property owned by the .Greater Clark County School Corporation in order to alleviate parking problems by assigning parking in this area to judicial staff and police officers. MANNER OF FINANCING. STAFFING AND SUPPLYING THE JOINT UNDERTAKING AND OF ESTABLSHING AND MAINTAINING A BUDGET THEREFORE. Manner of Financing. The School Corporation will provide the land and the City of Jeffersonville shall provide all materials, costs and expenses of preparing the site for the temporary parking lot. b. Staffing. The City of Jeffersonville will provide the manpower, labor and equipment for the construction of the parking lot. c. Maintenance of Budget. The City of Jeffersonville shall maintain records of the budgeted funds for this undertaking. Supplying the Joint Undertaking. By the City providing the manpower, labor, equipment and costs associated with the installation of the parking lot and the School Corporation providing the land, the joint understanding will be accomplished. o 10. METHODS THAT MAY BE EMPLOYED IN ACCOMPLISHING THE PARTIAL OR COMPLETE TERMINATION OF THIS AGREEMENT. See Item #1 of this Inter-Local Agreement. ADMINISTRATION. This Agreement shall be administered jointly by the Chief of Police of the City of Jef£ersonville and the School Corporation's Superintendent of Schools, or his designee. These individuals shall be authorized to perform all duties and carry out all functions as are necessary to effectuate the purpose of this Agreement. ACQUIRING, HOLDING AND DISPOSING OF PROPERTY. This Agreement involves the renovation of a vacant piece o£ land owed by the School Corporation for the installation of a temporary parking lot to alleviate parking problems on the land and around thc City-County Building. The land area involved is an ama located at the corner of Meigs Avenue and Franklin Street containing more or less 7,260 square feet, and being further identified as an area beginning at thc corner of Meigs Avenue and Franklin Street going east for more or less 60 feet to a driveway and an area beginning at the corner of Mcigs Avenue and Franklin Street going north for more or less 121 feet to an alley just south of Corden Porter School. PAYMENT SCHEDULE. There isno payment schedule involved in this Agreement because the cost oftbe improvements will be borne in full by the City of Jeffersonville. APPROVALS. This Agreement has been approved by Resolution of the School Corporation at a public meeting of the Board of School Trustees on the 12th day of October 2004, and has been approved by the City through its Board of Public Works on the __. day of 2004. With the approval by the City, efforts necessary to begin this project shall be immediately commenced. FILING. The parties agree that upon approval by the Board of Public Works and Jeffersonville Police Department, the City will record the Inter-Local Agreement with the County Recorder at the City's expense and will provide a recorded copy of the Agreement to the School Corporation. Within sixty (60) days of the date the Agreement takes effect, both parties shall file a recorded copy with the state board of accounts for audit purposes pursuant to IC 36-1- 7-6. HOLD HARMLESS/INDEMNIFICATION: The City of Jeffersonville shall indemnify and save harmless the School Corporation against any and all loss or damage from and against any and all legal or other expenses, claims, costs, losses, suits or judgments for damages, or injuries to or death of persons -2- or damage to or destruction of property arising in any manner directly or indirectly by reason or the use Or maintenance of the demised premises by the City of Jeffersonville, or by any reason, of acts of the agents or servants of the City, in any way or at any time in connection with the demised premises. The City of Jeffersonville agrees to include the School Corporation, including the Board of School Trustees, its employees, administration and agents as additional insured on the policy of insurance held by the City and a copy of the Certificate of Insurance shall be provided to the School Corporation. IN WITNESS WHEREOF the parties have afl'reed their signatures hereto on the dates shown above in Paragraph 8 indicating their respective approvals of this Inter-Local Agreement in order to provide a temporary parking lot for the City of Jeffersonville's judicial staffand police. This action shall benefit the citizens of the community by providing additional parking in other areas around the CRy-County Building. BOARD OF SCHOOL TRUSTEES FOR TH~~~TY SCHOOL CORPORATION Bob McEwerg President Robert Fields, Secretary -3- COMMO~OF Presiding Officer Attest: Pegg~ Wil~5~-~) Clerk and BOARO pF PWj~/wo~xs CITY Of~~NVILLE Rob W~ay~ President AND SAFETY Attest: Peggy'"-Wil~.) - Clerk and Treasurer -4-