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HomeMy WebLinkAbout2000-R-03 RESOLUTION NO. 00-R' '~ A RESOLUTION ESTABLISHING PROCEDURES FOR PREPARING AND DISTRIBUTING AGENDA OF COMMON COUNCIL MEETINGS WltlgREAS, pursuant to Indiana law~, the .Common Council of the City of Jeffersonville, shall post a copy of the agenda at the entrance to the location of the meeting prior to any meeting. WHEREAS, pursuant to Indiana law:, the Common Council of the City of Jeffersonville, shall give public notice of the date, time, and place of any meetings, executive sessions or of any rescheduled or reconvened meeting, and said notice shall be given at least forty-eight (48) hours (excluding Saturdays, Sundays, and legal holidays) before the meeting. WHEREAS, pursuant to Indiana law2, the Common Council of the City of Jeffersonville, shall post a copy of the notice at the principal office of the public agency holding the' meeting or, if no such office exists, at the building where the meeting is to be held. WHEREAS, pursuant to Indiana law4, the Common Council of the City of Jeffersonville, shall also post a copy of the notice by depositing in the United States mail with postage prepaid or by delivering notice to all news media which deliver by January 1 an annual written request for such notices for the next succeeding calendar year to the Common Council. WHEREAS, pursuant to Indiana law3, the Clerk Treasurer of the City of Jeffersonville, shall serve as clerk of the city legislative body (Common COuncil of the City of Jeffersonville) and maintain custody of its records. WHEREAS, pursuant to Indiana law6, the Clerk Treasurer of the City of Jeffersonville, shall serve as the clerk of the city legislative body (Common Council of the City of Jeffersonville). NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Jeffersonville, that the Clerk Treasurer of the City of Jeffersonville, shall prepare the proposed 1Currently I.C. 5-14-1.5-4 :Currently I.C. 5-14-1.5-5(a) 3Currently I.C. 5-14-1.5-5(b) 4Currently I.C. 5-15-1.5-5(b) 5Currently I.C. 36-4-10-4 6CmTently I.C. 36-4-6-9 **Footnotes for reference only agenda of each scheduled council meeting or special coUncil meeting. IT' IS FURTHER RESOLVED that any person requesting placement on the proposed agenda shall make such request to the Clerk Treasurer of the City of Jeffersonville no later than seventy-two (72) hours (excluding Saturday, Sundays, and legal holidays) prior to the council meeting at which time the Clerk Treasurer of the City of Jeffersonville shall comply with said request. IT IS FURTHER RESOLVED that the Clerk Treasurer of the City of Jeffersonville shall complete and prepare the proposed agenda no later than forty-eight (48) hours (excluding Saturday, Sundays, and legal holidays) days prior to the council meeting. IT IS FURTHER RESOLVED that the Clerk Treasurer of the City of Jeffersonville shall distribute to the each member of the Common Council of the City of Jeffersonville the proposed agenda including all supporting documents, resolutions, and ordinances at least forty-eight (48) hours (excluding Saturday, Sundays, and legal holidays) prior to the coUncil meeting. IT IS FURTHER RESOLVED that the Clerk Treasurer of the City of Jeffersonville shall in accordance with the Indiana Open Door Law7 distribute and post the proposed agenda including the date, time, and place of the council meeting at least forty-eight (48) hours (excluding Saturday, Sundays, and legal holidays) prior to the scheduled meeting. IT IS FURTHER RESOLVED that the Common Council of the City of Jeffersonville, at the start of each council meeting shall by a majority vote adopt the proposed agenda of the council meeting. IT IS FURTHER RESOLVED that the Common Council of the City of Jeffersonville, shall only address those items on the adopted agenda of the council meeting. IT IS FURTHER RESOLVED that the Cormnon Council of the City of Jeffersonville, may only change the proposed agenda by unanimous consent. IT IS FURTHER RESOLVED that these procedures shall not apply in the event a special meeting is called to deal with an emergency involving actual or tkreatened injury to person or property, or actual or threatened disruption of the governmental activity under the jurisdiction of the Common Council by any event at which time public notice of said emergency meeting shall be given in compliance the Indiana Open Door Law. 8 Passed and adopted by the Common Council of the City of deffersonville, Clark County, 7Currently I.C. 5-14-1.5-5 and I.C. 5-15-1.5-5 8Currently I.C. 5-14-1.5-5(d) **Footnotes for reference only Passed and adopted by the Common Council of the City of Jeffersonville, Clark County, Indiana, on the ~ day of ,2000. AWl'EST: CLERK AND TREASURER Presented by me as Clerk and Treasurer to the Mayor of Said City of Jeffersonville this ,~ day of ~'~ct~ ,2000. 0 PEGG'~9~DE-R. CLERK AND TREASURER 2000. This Ordinance approved and signed by me this __ day of MAYOR . G.