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Home My WebLink AboutSSB June 4, 2026 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JUNE 4, 2026 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, June 4, 2026, at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney Les Merkley, Utility Billing Office Manager Elisha Gibson, Justin Ramirez and a summer intern Naajid Sharif representing Lochmueller Group, Josh Darby (via Zoom) representing Jacobi Toombs and Lanz, Desmeond Simpson and Asset Management Program Manager/Board Secretary Cindy Seifert. Board Member Saegesser made the motion to approve the agenda, second by Board Member Orem, passing on a vote of 3-0. The minutes of the May 21, 2026, meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. CONTROLLER'S REPORT Director Ashack presented the claims list dated June 4, 2026 in the amount of $1,541,329.15. Board Member Orem made the motion to approve the claim list as presented, second by Board Member Saegesser, passing on a vote of 3-0. Billing Office Manager Gibson presented the Adjustment Certificate dated May 29, 2026 in the amount of $-24,535.47 Sewage, $-177.75 Drainage and $20.71 Refunds. Board Member Saegesser, made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. NEW BUSINESS Desmeond Simpson appeared to request reissuing a promissory note. He signed a promissory note due to unpaid sewer bills in April 2026, where he paid his first payment. In May 2026, no payment was received. He advised that he did not receive a bill in the mail for the May 2026 payment due. Board Member Saegesser stated that since the City instituted the promissory note option in 2014, no exceptions have ever been given. Manager Gibson advised that Sewer Billing Office has information on organizations that offer financial assistance. They have provided information to Mr. Simpson, but he can stop by for information again. Board Member Saegesser, noting his sympathy for the situation, made the motion to decline renewal of the promissory note, second by Board Member Orem, passing on a vote of 3-0. Page 2 Josh Darby advised that there is a section of sewer within the Yorktown Sewer Replacement Project that goes under the building, it was to be lined, but they have found that there is an offset joint that cannot be lined. He is requesting approval of Change Order 2 for Youngstown Sewer Replacement, for a point repair to allow for lining of existing sewer. The cost of the repair is $28,975.00. Board Member Saegesser made the motion to approve Change Order#2 for Youngstown Sewer Replacement in the amount of $28,975.00, second by Board Member Orem, passing on a vote of 3-0. Director Ashack advised that currently the Windy Pines Detention Basin is owned by the property owner of 5912 Pine View Court. She would like to sign over ownership to the City of Jeffersonville for no monetary value, allowing the City to use the property for the Pleasant Run Force Main Relocation Project. Board Member Saegesser made the motion to accept transfer of basin property, second by Board Member Orem, passing on a vote of 3-0. Director Ashack requested permission to have JTL design a replacement of the Force Main from River Ridge Off-Site Lift Station (formerly 6611). He advised that there have been many repairs made on the 8" cast iron force main. Board Member Saegesser made the motion to approve JTL designing the Force Main Replacement, second by Board Member Orem, passing on a vote of 3-0. Assistant Director Thompson advised that he has received quotes on replacement vehicles for Admin and Pretreatment. For Pretreatment quotes for a 2026 Ford F150, trading in 2025 Jeep Grand Cherokee are as follows: Heritage Ford $30,545.28, Oxmoor Ford $18,792.00 and Jim O'Neal Ford $21,036.00. For Administration quotes for a 2026 Chevrolet Silverado, with no trade in (current vehicle will become shared use vehicle) are as follows: Coyle Chevrolet $47,627.50, Bachman Chevrolet$48,101.00 and John Jones Chevrolet $47,293.50. Board Member Saegesser made the motion to approve the purchase of 2026 Ford F150 from Oxmoor Ford for $18,792.00 and a 2026 Chevrolet Silverado from John Jones for $47,293.50, second by Board Member Orem, passing on a vote of 3-0. Director Ashack presented a buyers order from TLG Peterbilt Louisville for 2 -2026 Peterbilt 567 Dump Trucks to replace 2007 Triaxle Sterling Dump Trucks in the total amount of $539,800.00. Board Member Saegesser made the motion to approve the purchase of 2 - 2026 Peterbilt Dump Trucks in the amount of $539,800.00, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville Sewer Projects Status Report dated June 4, 2026. Justin Ramirez presented and reviewed the Lochmueller Group Engineering Report dated June 1, 2026. I Page 3 DEPARTMENT REPORT Director Ashack reviewed the May WWTP Flows report for both facilities. Director Ashack advised of one new project connection, Sun Auto Tire, 2611 Vissing Park Road. ATTORNEY COMMENTS Attorney Merkley requested that Josh Darby obtain the property description for Quitclaim Deed for transfer of Windy Pines Detention Basin. BOARD MEMBER COMMENTS Mayor Moore advised that the Greenway Project ribbon cutting is tomorrow and thanked Josh Darby for his efforts in the completion of the project. Additionally, Mayor Moore commented on the lack of complaints of standing water/flooding during the recent period of heavy consistent rain, he credits sewer projects completed for the lack of issues. There being no further business to come before the Board, Board Member Orem made the motion to adjourn at 3:20 P.M., second by Board Member Saegesser, passing on a vote of 3-Q1 The next regular meeting i scheduled for June 18, 2026. Mike Moo e, Mayor Dale Orem, Board Member Bill Saegesser, Board ember / 1 ATTEST: Ci y Seife , Board Secretary