HomeMy WebLinkAboutCintas for Street Dept. (BPW approved 6/10/26) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 6/10/2026
Department: Street and Sanitation
Vendor Name: Cintas
Sign Date: 6/6/2026
Ending Date:
Amount of Original Contract:
Is this an amendment or change order
to original contract? Yes or No
Amended Contract Amount:
Purpose: uniform rental for our departments and any other
departments that wish to join.
For Clerk's Office to fill out
Date uploaded to Gateway:
VOLUNTARY AGENCY ACCEPTANCE AGREEMENT CINTAS RENTAL PROGRAM
Date 06/10/2026
Cintas Loc#0302
The undersigned agency and/or State of Indiana
Date 06/100/2026
Cintas Loc#0302
Corporate Code CC00001834
SAP Agreement Number 211113541 Voluntary Agencies
The undersigned agency and/or State of Indiana entity elects to participate in the Cintas Rental Program
governed by contract number 82999 by and between the State of Indiana and Cintas Corporation No.2,
the terms of which are incorporated as if fully restated herein.
The minimum term of this Acceptance Agreement shall be the greater of twenty-four(24) months or the
remainder of the Term of contract number 82999.
There will be a minimum charge of thirty-five dollars ($35.00) per delivery which may be weekly every
other week or monthly depending on the nature of the product delivery frequency for each Customer
location required to purchase its rental services from Company as set forth in this Agreement.
TERM (NUMBER OF MONTHS): 60
CUSTOMER NAME: CITY OF JEFFERSONVILLE -ee , (Cm- /-0-19a-i,
2003 RENFROE WAY Ve hic
le-
CUSTOMER ADDRESS: / .in-f mace.
CITY& POSTAL CODE:JEFFERSONVILLE, IN 47130
SOLD TOS - 12111284, 12112639, 12111962
AGREEMENT 210092712
d-)Cintas Signature: Customer Signature � —
Print!Name:
Print Name: Mike Dore
Print Title:
Print Title: Mayor
MM Initial and check if receiving direct embroidery or custom product.Turnaround time of
custom products may take a minimum of 6-8 weeks for delivery.
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VOLUNTARY AGENCY ACCEPTANCE AGREEMENT CINTAS RENTAL PROGRAM
Products and Services Pricing
Exhibit A
Garments
Item Description Quantity Unit Price L/R Charge
Number _
381 CARHARTT 5 POCKET Any $0.300
370 MENS CARGO SHORT Any $0.220
69526 MENS HI VIS T SHIRT Any $0.400
59945 MENS REFELCTIVE COMFORT PANT Any $0.400
914 COVERALL Any $0.600
76456 INSULATED COVERALL Any $0.650
270 MENS CARGO PANTS Any $0.220
23270 MENS COMFORT FLEX PANT Any $0.300
22935 COMFORT FLEX SHIRT Any $0.300
970 MENS LINED JACKET Any $0.350
80516 PERMA LINED JACKET Any $0.600
65418 MENS CLASS 3 HIVIS Any $0.500
Facility Services
Item Description Frequency Quantity Unit Price L/R Charge
Number W E M
10202 3X10 XTRAC W Any $4.750
10186 4X6 ACTIVE SCRAPER W Any $1,750
10192 4X6 XTRAC MAT W Any $2.100
2191 FENDER COVERS W Any $0.500
27012 SIG ZFOLD W Any S40.000
2160 SHOP TOWELS W Any $0.050
Terms and Conditions to Rental/Lease Agreement
1. Garments'Lack of Flame Retardant or Acid Resistant Features. Unless specified otherwise in
writing by the Company,the garments supplied under this Agreement are not flame retardant or
acid resistant and contain no special flame retardant or acid resistant features.They are not
designed for use in areas of flammability risk or where contact with hazardous materials is possible.
Flame resistant and acid resistant garments are available from Company upon request.Customer
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VOLUNTARY AGENCY ACCEPTANCE AGREEMENT CINTAS RENTAL PROGRAM
warrants that none of the employees for whom garments are supplied pursuant to this Agreement
require flame retardant or acid resistant clothing.
2. Flame Resistant Garments. The State agrees it bears sole responsibility for selecting the flame-
resistant clothing and fabrics("FRC") under this Agreement determining whether such items are
appropriate for use by its employees and agents in their applicable work environment(s).THE STATE
ACKNOWLEDGES THAT VENDOR HAS MADE NO REPRESENTATION,WARRANTY,OR COVENANT
WITH RESPECT TO THE FLAME-RESISTANT QUALITIES OR OTHER CHARACTERISTICS OF THE FRC OR
WITH RESPECT TO THEIR FITNESS OR SUITABILITY FOR THIS OR ANY OTHER PURPOSE.VENDOR
MAKES NO REPRESENTATION WHETHER THE FRC CONSTITUTES APPROPRIATE PERSONAL
PROTECTIVE EQUIPMENT FOR THE ENVIRONMENT(S)TO WHICH THE STATE'S EMPLOYEES OR
AGENTS MAY BE EXPOSED OR AS TO THE FRC'S ABILITY TO PROTECT USERS FROM INJURY OR
DEATH.The State agrees to notify all employees and other agents of the State who may wear or will
be wearing the FRC that it is not designed for substantial heat exposure or for use around open
flames.The State acknowledges that compliance with any and all OSHA or other similar regulations
or requirements relating to personal protective equipment is the sole responsibility of the State.
Further,the State releases Vendor from any and all liability that results or may result from the use of
the garments,including but not limited to any alleged failure of the FRC to function as flame-
resistant or provide protection against fire and/or heat.
3. High Visibility Garments. For high visibility garments,the State bears sole responsibility for: (a)
determining the level of visibility needed by wearers of the garments for their specific work
conditions or uses:(b) identifying and selecting which garments meet the required level of visibility
for any particular work conditions or uses;and(c)determining when garments require repair or
replacement to meet the required level of visibility. If garment needs to be replaced outside of
normal wear and tear,the State will be charged the then current replacement value.The State
acknowledges and understands that the garments alone do not ensure visibility of the wearer.The
State further acknowledges that Vendor is relying upon the State to determine whether any
garments need repair or replacement to maintain the required level of visibility. Vendor
represents only that the garments supplied satisfy certain ANSIIISEA standards to the extent the
garments are so labeled. The State acknowledges that Vendor has made no other representations,
covenants or warranties whether express or implied,related to the garments.
4. Buyback of Non-Standard Garments.Customer has ordered from Company a garment rental service
requiring flame-resistant garments that may not be standard to Company's normal rental product
line.Those non-standard products will be designated as such under-Garment Description above. In
the event the Customer deletes a non-standard product,alters the design of a non-standard
product,fails to renew the Agreement, or terminates the Agreement for any reason other than
documented quality of service reasons which are not cured as set forth in the Agreement,the
Customer agrees to buy back all remaining non-standard products that the Company has in service
and out of service at the then current Loss/Damage Replacement Values.
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VOLUNTARY AGENCY ACCEPTANCE AGREEMENT CINTAS RENTAL PROGRAM
Company may in its sole discretion elect to waive the buy back, in which case,Customer is obligated
to return all garments to Company in good and usable condition.
5. Logo Mats. In the event that Customer decides to delete any mat bearing the Customer's logo(Logo
Mat)from the rental program,changes the design of the Logo Mats,terminates this agreement for
any reason or fails to renew this Agreement,the Customer will purchase at the time of deletion,
design change or termination,all remaining Logo mats that the Company has in service and out of
service held in inventory at the then current Loss/Damage Replacement Value.
6. Hazardous Materials.Customer agrees to notify Company in writing of any hazardous materials that
may be picked up by Company in the soiled garments or other textiles serviced under this
Agreement. In no case will hazardous materials be present to the extent that they may be harmful
to Company's employees.
7. Adding Employees.Additional employees and Merchandise may be added to this Agreement at any
time upon written or oral request by the Customer to the Company.Any such additional employees
or Merchandise shall automatically become a part of and subject to the terms of this Agreement.
Customer will not pay Company any one-time preparation fee for garments for employees included
in the initial installation of a Customer location.There will be a one-time charge for name and/or
company emblems when employees are added to the program in garments requiring emblems.
8. Replacement. In the event any Merchandise is lost,stolen or is not returned to Company,or is
destroyed or damaged by fire,welding damage, acid, paint, ink, chemicals,neglect or otherwise,the
Customer agrees to pay for said Merchandise at the then current Loss/Damage Replacerne nt Values.
9. Early Termination of Rental or Lease Agreement.Should Contract be terminated for any reason
other than documented quality of service reasons which are not cured,or terminated by Contractor for
non-payment by the State at any time,the following shall apply:
If this agreement is cancelled for convenience,in whole or in part, in the first twelve months of the
term,Customer shall pay as termination charges equal to 52 weeks of rental service.
If this agreement is cancelled for convenience,in whole or in part, in months thirteen (13)through
seventeen (17)of the term,Customer shall pay as termination charges equal to twenty six(26)
weeks of rental service.
If this agreement is cancelled for convenience,in whole or in part, in months e ighteen(18)
through sixty(60)of the term,Customer shall pay as termination charges equal to thirteen (13)
weeks of rental service.
Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations
terminating this Agreement or pay for items at the then current Loss/Damage Replacement Values and
for any unpaid charges on Customer's account prior to termination
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