HomeMy WebLinkAbout2026-R-5 Resolution Clarifying the Policy for Payment of Vacation Accrual upon Seperation from the City . •a
RESOLUTION NO 2026-R-
BEFORE THE BOARD OF PUBLIC WORKS AND SAFETY
FOR THE CITY OF JEFFERSONVILLE
STATE OF INDIANA
A RESOLUTION CLARIFYING THE POLICY FOR PAYMENT OF
VACATION ACCRUAL UPON SEPARATION FROM THE CITY
WHEREAS, the Board of Public Works and Safety of the City of Jeffersonville, Indiana
(hereinafter "BPW") is responsible for the day-to-day management of the City of Jeffersonville
employees; and
WHEREAS, as part of those responsibilities, the BPW is to approve the employee non-
benefits section of the City's Policy and Procedure Manual and when necessary, to update and/or
clarify portions of the manual; and
WHEREAS, the City, through its Department of Human Resources and Department of
Finance, does periodic reviews of the existing police and procedures for employees; and
WHEREAS, the City's existing Policy and Procedure Manual states that an employee,
upon separation from the City,shall be paid for all accrued unused vacation leave up to a maximum
of six (6)weeks; and
WHEREAS, a limited number of employees (hereinafter called "grandfathered
employees") had accrued unused vacation leave in excess of six (6) weeks when this policy was
adopted as of April 9, 2017; and
WHEREAS, the City documented the "grandfathered employees" including the amount
of accrued unused vacation leave in excess of six (6) weeks as of April 9, 2017; and
WHEREAS, it was the intent of the City to allow those "grandfathered employees"to not
lose the amount of unused vacation leave in excess of six (6) weeks they had when the policy
adopted whereby those days would awarded to their bank of vacation days; and
WHEREAS, the Department of Human Resources and Department of Finance have
concluded that there is a need to update the administration of the payment of vacation accrual upon
an employee's separation from the City; and
WHEREAS, the BPW believes it is in necessary to clarify to City employees the
administration of payment of vacation accrual upon an employee's separation from the City; and
WHEREAS,the BPW has reviewed the section regarding the payment of vacation accrual
under the City's Policy and Procedure Manual and would like to clarify as follows:
It is hereby the policy of the City of Jeffersonville that those "grandfathered
employees"who had accrued vacation leave in excess of six(6)weeks shall be paid
upon separation for all unused vacation leave up to the amount documented as of
April 9, 2017.
NOW THEREFORE IT IS RESOLVED by the Board of Public Works and Safety of
Jeffersonville, Indiana that Jeffersonville Policy and Procedure Manual shall be interpreted and
administered consistent with the aforementioned terms.
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Passed and adopted this ,9' day of June, 2026, by the Bo of Public Works and
Safety of the City of Jeffersonville, Indiana, Clark County, Indiana.
Mayor Mike ore, Presidin Officer
ATTEST:
Lisa Gill, Clerk